01 User Guide - Propane.docx
DOCX document 50 KB Posted
- Attached to
- Propane/LP Gas - Statewide
- Contract number
- 505ENT-M25-PROPANESVC-00
- Issued by
- Wisconsin
About this file
This is a Contract User Guide issued by the State of Wisconsin Department of Administration's Division of Enterprise Operations for a mandatory statewide propane delivery contract (505ENT-M25--PROPANESVC-00). The contract is cooperative, allowing use by state, county, and local government entities throughout Wisconsin, and is P-Card eligible. Eight contractors have been awarded regional contracts under this umbrella agreement: Allied Cooperative, Consolidated Energy, Ferrellgas LP, Insight FS, Milton Propane, Thaler Oil, Weber Oil Company, and WK Appliance, Inc.
The contract covers propane delivery services to agency and campus locations statewide, with an initial term from July 1, 2024, through June 30, 2026, and three optional one-year renewal periods extending through June 30, 2029. Pricing consists of two components: a Price Base established weekly by DTNergy FastRacks benchmark rack prices from seven regional terminals (Rockford, Dubuque, Janesville, Pine Bend, Green Bay, Junction City, and Superior) plus applicable fees, and a Markup Price covering transportation, handling, overhead, and profit. The contract includes Keep Fill Service at designated locations, requires written quotes referencing the contract number for negotiated rates, and mandates specific invoicing requirements including delivery tickets, terminal pricing information, and detailed purchase documentation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 04 RFB Propane_LP Gas Statewide.pdf | ||
| 06 Ferrellgas_WI_Contact_List.doc | DOC document | |
| 02 Price List FY 25.xlsx | XLSX spreadsheet | |
| 03 Quarterly Report Template 2024.xlsx | XLSX spreadsheet | |
| 05 Adding, Deleting or Correcting Propane Locations 8.9.21.xlsx | XLSX spreadsheet |
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Text version
STATE OF WISCONSIN
DEPARTMENT OF ADMINISTRATION
Division of Enterprise Operations State Bureau of Procurement
Contract User Guide
FUEL OIL - 505ENT-M25--PROPANESVC-00
| Mandatory: |
| YES |
| Initial Contract Term: |
| July 1, 2024 – June 30, 2026 |
| Cooperative: |
| YES |
| 1st Renewal: |
| July 1, 2026 – June 30, 2027 |
| P-Card: |
| YES |
| 2nd Renewal: |
| July 1, 2027 – June 30, 2028 |
| 3rd Renewal: |
| July 1, 2028 – June 30, 2029 |
Scope This contract is for propane delivery at agency/campus locations throughout the state. A competitive Request for Bid (RFB) was utilized to establish contracts for use by agencies at the State, County and Local levels of Government, collectively referred to as “Users”. User locations are located throughout the State of Wisconsin.
Ordering, Delivery, Etc.
Contact an authorized dealer to obtain a written quote. Be sure to include this contract number to receive the negotiated rates. You are encouraged to ask for and negotiate deeper discounts and to compare pricing with other manufacturers. Work with the Dealer to schedule delivery and additional services as necessary.
| • | Deliveries shall be made to each location as requested by the designated agency representative |
| • | Deliveries shall be made by the most cost efficient method |
| • | A delivery ticket will accompany each delivery |
Pricing Keep Fill Service – contractors shall provide this service at locations as requested by an end user. Agencies requiring Keep Fill Service are noted on the Price List.
Pricing Calculation The total price of the delivered product consists of two components: the Price Base and the Markup Price. The Price Base is established weekly by DTNergy FastRacks benchmark rack prices for all listed terminals. The reporting terminals are located at:
| RF = Rockford | DU = Dubuque | JV = Janesville | PB = Pine Bend (Mpls/St PL) | |
| GB = Green Bay | JC = Junction City | SP = Superior |
The final Price Base includes the DTNergy FastRacks rack price plus the NORA fee and the State of Wisconsin Petroleum Inspection Fee. The Markup Price includes all transportation, handling costs, overhead, and profit.
Invoices All invoices must contain the following information:
• Date of Sale
• Name and address of seller
• Name and address of purchaser
• Number of gallons purchased
• Delivered Price per gallon: (Mark-up Bid Price plus the Terminal Price)
• Price paid by the contractor at the terminal and the terminal name
• Receipt of payment
• A copy of the delivery ticket for each delivery being invoiced shall be included
NOTE: PURCHASE ORDERS ARE ISSUED TO THE CONTRACTOR
Vendor Contact Information
| Allied Cooperative |
| Consolidated Energy |
| Ferrellgas LP |
| Contract # 505ENT-M25--PROPANESVC-01 |
| Contract # 505ENT-M25--PROPANESVC-02 |
| Contract # 505ENT-M25--PROPANESVC-03 |
| PS Supplier ID: 0000012857 |
| PS Supplier ID: 0000017096 |
| PS Supplier ID: 0000030749 |
Orders Jeff Bunker, Propane Dir jbunker@allied.coop
(608) 786-1100
Justin Smith, Operations jsmith@allied.coop
(608) 547-9922
Customer Service Rep.
info@allied.coop
(800) 247-5679 Orders Mike Kirchner orderdesk@consolidatedenergyco.com 608.782.3308 Orders (see contact sheet) Lindsey Hamner governmentbids@ferrellgas.com 816-792-7973
| Insight FS |
| Milton Propane |
| Thaler Oil |
| Contract # 505ENT-M25--PROPANESVC-04 |
| Contract # 505ENT-M25--PROPANESVC-05 |
| Contract # 505ENT-M25--PROPANESVC-06 |
| PS Supplier ID: 0000009100 |
| PS Supplier ID: 0000015523 |
| PS Supplier ID: 0000014129 |
Orders Jim Buege jbuege@insightfs.com 920.674.1006
Heather Bustle hbustle@growmark.com 309.557.6909
Elaine Milewsky emilewsky@insightfs.com 920.674.1019 Orders John Arndt jarndt@miltonpropane.com 608.868.9710
Meghan Showen mshowen@miltonpropane.com Orders Contact: Steven Thaler Phone: 715-723-2822 Email: steve16522000@yahoo.com
| Weber Oil Company |
| WK Appliance, Inc. |
| Contract # 505ENT-M25--PROPANESVC-07 |
| Contract # 505ENT-M25--PROPANESVC-08 |
| PS Supplier ID: 0000016393 |
| PS Supplier ID: 0000014302 |
Orders Connie Klapperich connie@weber-oil.com dennis@weber-oil.com (transport loads) 920.894.3611 Orders Ray Harris ray@wkappliance.com
OFFICE: 715-635-3040
Questions/Comments/Feedback Please direct any questions or comments to the State Contract Manager. Feedback will help to address and correct immediate issues and to prepare for future solicitations in a manner that will benefit the end users of this contract and the State of Wisconsin.
Contract Manager: Chris Tucker DOA – Bureau of Procurement, 101 E. Wilson St., F6, Madison, WI 53703 608-266-5047 chris.tucker@wisconsin.gov image1.png
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