01 User Guide - Aviation Fuel.docx

STATE OF WISCONSIN

DEPARTMENT OF ADMINISTRATION

Division of Enterprise Operations State Bureau of Procurement

Contract User Guide Aviation Fuel and Refueling • 505ENT-S25-SPE1106-01

Scope This is a mandatory contract to provide Aviation fuel and the refueling of State-owned aircraft located at the Dane County Regional Airport in Madison, WI. The Department of Administration (DOA) uses this contract for the provision of aviation fuel and refueling services for State-owned aircraft at the Dane County Regional Airport in Madison, WI, with a requirement for prompt refueling within 30 minutes of request.

Ordering, Delivery, Etc.

Delivery shall be into the State-owned Aircraft. Contractor shall be responsible for all unloading operations, including the placement of hoses onto the Aircraft storage tank. The designated representative authorized by the Business Manager shall specifically designate and gauge the available capacity of the tank(s) into which the Product shall be unloaded, and shall bear all responsibility of spillage or contamination of the Product after it leaves the end of any properly operating hose provided by the Contractor.

The contractor shall refuel the aircraft promptly with a time limit of 30 minutes.

Pricing The pricing MARK-UP for Jet-A with Prist and Avgas (aka: 100LL or 100 Low Lead) are as follows:

Jet-A with Prist Refueling charge $1.05 per gallon Aviation Gasoline 100LL Refueling charge $1.05 per gallon The above mark-up price shall be added to the vendor’s cost of delivered fuel (terminal price) as well as applicable fees (Dane County Airport flowage fee, fuel farm surcharge) Taxes The state is exempt from the federal fuel tax. The state must pay the state fuel inspection fee, state fuel tax, and the EPA Superfund fee.

Quality Standards The qualities of the Aviation Gasoline to be delivered shall meet or exceed the minimum product grade specifications for grade 100 LL set forth in the Wisconsin Administrative Code, Chapter ILHR 48 for Petroleum products. The gasoline shall contain aromatics for purposes of leak detection.

The qualities of the Jet- A Aviation Fuel to be delivered shall meet or exceed the minimum product grade specifications as set forth in ASTM 1655. Prist deicer additive or equivalent shall be added to the fuel at the recommended dilution rate.

Invoicing A separate invoice shall be submitted for each delivery made and shall be forwarded directly to the using agency in accordance with the instructions noted on the purchase order. Invoices shall consist of an "original invoice" along with a copy of BILL OF LADING showing both signatures of the shipper and the State Agency receiver. The original invoice shall be printed or stamped with the words "original invoice" and in addition, shall contain the following information:

· Date of sale

· Name and address of seller

· Name and address of purchaser

· Number of gallons purchased and price per gallon

· The amount of Wisconsin Aviation fuel Tax or special fuel tax paid shall be shown as a separate item

· For into the plane: Aircraft Identification # & volume in gallons

· Receipt of payment

NOTE: PURCHASE ORDERS ARE ISSUED TO THE CONTRACTOR

Vendor Contact Information Wisconsin Aviation

Contract # 505ENT-S25-SPE1106-01

PS Supplier ID: 0000039200

Orders 3606 Corben Court Madison, WI 53704 Kristin Peterson, General Manager Phone: (608) 268-5000 Toll Free: (800) 594-5359 WAFL@WisconsinAviation.com

Questions/Comments/Feedback Please direct any questions or comments to the State Contract Manager. Feedback will help to address and correct immediate issues and to prepare for future solicitations in a manner that will benefit the end users of this contract and the State of Wisconsin.

Contract Manager: Chris Tucker DOA – Bureau of Procurement, 101 E. Wilson St., F6, Madison, WI 53703 608-266-5047 chris.tucker@wisconsin.gov image1.png