01__Statement_of_Work.pdf

DESCRIPTION/SPECIFICATIONS/AND WORK STATEMENT

FOSSIL BUTTE NATIONAL MONUMENT

EXHIBITS CASES FOR WELCOME TO FOSSIL LAKE AND COPROLITES

I. BACKGROUND

Fossil Butte National Monument (FOBU) is near Kemmerer, Wyoming, north of Interstate 80 on U.S. Highway 30 (Attachment A Area Generalized Map). The monument is a day-use area; overnight accommodations are available in Kemmerer and Diamondville and camping is allowed on adjoining Bureau of Land Management (BLM) public lands. National monument facilities include the visitor center, two self-guided interpretive hiking trails, a picnic area, maintenance building, seasonal housing duplex, and a 7.5-mile scenic drive.

Many visitors stop at the national monument en route to Dinosaur National Monument, Yellowstone National Park, or Grand Teton National Park.

The fossil record preserved within the Eocene Green River Formation of Fossil Basin is world renowned. More than 125 years of continuous collecting has revealed a wide diversity of fossil fish, reptiles, birds, crustaceans, amphibians, mollusks, mammals, insects, and plants. Discoveries of new fossil species from the ancient lake sediments continue to expand understanding of the paleoecosystem. Most notably, the extraordinary quality of fossil preservation is almost unparalleled in the fossil record. The quiet-water conditions, water chemistry, fine-grained lake sediments, and absence of scavengers combine to preserve articulated skeletons (all bones are in place rather than scattered). The delicate bones of rarely preserved fish, birds, and bats yield valuable scientific data.

The monument is open year round and receives approximately 22,000 visitors annually. The public areas of the visitor center currently include a vestibule, lobby, staffed information desk, cooperating association sales area, an interactive paleo lab, a multipurpose room, and a variety of exhibits containing nearly 400 fossils.

II. PURPOSE

This project will design, fabricate, and install six new exhibit cases (Attachment B), with an option for a seventh, comprised of a group of four integrated cases installed in the center of the visitor center and two cases, one each for the men’s and women’s restrooms. Optional Case will be along the back wall of the video room. Case design will match existing case style.

III. QUOTE SUBMITTAL REQUIREMENTS

A) Quote shall include at minimum these components:

1) Shop drawings of Cases A–F. Drawings must clearly show how cases A and B will be constructed to support the case weight and anticipated content weight of 2,000 pounds on six points of contact for one case, or four points of contact each if two cases are used back to back. Attachment B Page 1 shows the locations of the possible supporting points. Shop drawings for Case A and B shall include the proposed solution for single panes of glass.

2) Cost to design, build, and install the six cases.

3) Shop drawings and for Option A exhibit case.

4) Cost to design, build and install Optional Case. Quoted price shall reflect designing and building and installing the Optional Case at same time as cases A–F.

5) Optional: Alternate payment schedule than the one put forth in section VIII if desired.

IV. SCOPE OF WORK

A) Design, fabricate, and install exhibit cases

1) Design, fabricate and install six exhibit cases depicted in concept drawings in Attachment B with an option for a seventh case.

2) Cabinet style and appearance to match existing case style (see Attachment C photos of existing cases).

3) Exhibit case doors comprised of laminated glass with 98% or better UV-blocking capability.

4) Glass doors for Cases A and B preferred as single panes. Engineering solution for making the doors a single glass pane are subject to approval of the government. If a parallel rolling solution is utilized the doors must roll to the left when looking at the case front. If a hinged door solution is used the hinge may be on either side. No matter which solution, the doors shall have boots on top and bottom to match existing cases.

5) Glass doors for Case C and D should be pin hinged with boots to match existing cabinets.

6) Glass doors for Case E and F shall be two per case. One will have a pin hinge with boots at the case edge and the other pin hinged in the center. The door arrangement on each case will be mirrored, one with right-hand doors and the other with left-hand doors (Attachment B: Schematic sketches) to accommodate accessing the cases in mirrored restrooms. Yes, the cases are going in the restrooms and will exhibit coprolites (fossil poop).

7) Glass doors for Optional Case pin hinged with boots to match existing. The left and right doors hinged at the outer edge and the two middle doors in the center of the case.

8) Glass door boots should be black, preferably with a flat finish.

9) All glass doors must be lockable using locks that accept the same key.

10) Interior bases of all cases should be level with the top of the door boot to match existing cabinets.

11) Cases A–D will be installed in the center of the building far from supporting walls.

Therefore, the weight of the case must be transferred to footers in the crawl space.

Steel frame for Cases A and B must support weight of exhibit case and future contents weighing up to 2,000 lbs. on four points of contact indicated in schematic sketches (Attachment B) without shifting over time causing the doors to mis-align.

Supports in the crawl space will be installed by Fossil Butte staff prior to case delivery and installation, it is not part of this contract. Once the contract is awarded specific points of support shown in the drawings will be agreed upon.

12) Steel frame for Cases C and D must support weight of exhibit case and future contents weighing up to 400 pounds without shifting over time causing the doors to mis-align.

13) Steel frame for Cases E and F must support weight of exhibit case and future contents weighing up to 1,000 pounds without shifting over time causing the doors to mis-align.

14) Steel frame for Option Case must support weight of exhibit case and future contents weighing up to 1,500 pounds without shifting over time causing the doors to mis-align.

15) Interior bases of Cabinets A and B must support a free-standing metal armature (armature is not part of this contract) holding fossils weighing up to 1,500 lbs.

Armature will transfer weight of fossils on two legs down to two wide, flat metal plates which will rest on the interior floor of the exhibit case. This armature will only be used with large specimens not capable of being hung on the slat wall interior.

16) Interior sides, floor, back and ceiling of cases laminated with Abet Laminati 898 SEI or closest color match available from any manufacturer. Interior back of Cases A and B may be unlaminated since it will be covered with Megawall.

17) Interior back wall of Cases A, B and Option Case covered with Megawall (800-948- 2736) 1” aluminum flat back slat wall A10-1S-96. Slat wall and heads of mounting screws finished with powder coat RAL 8014 mat finish.

18) Slatwall mounted to manufacturer’s specifications.

19) Interior back walls of Case C, D, E, and F will have pre mounted Z-bar at increments determined when case is being designed. Z-bar counterparts and associated screws provided to the NPS for use mounting content.

20) Z-bar mounting templates provided for NPS use when creating panels to install in Case C, D, E, and F.

21) All exposed wood surfaces (not laminated or covered with Megawall) treated with fire retardant.

22) Steel-framework encased with cabinet-grade plywood laminated with LIRI 805 ESSE Bark or closest color match available from any manufacturer.

23) Case A, B, C, D and Optional Case with red oak toe kick to match existing profile on visitor center’s original exhibit cases (Attachment C) finished with natural Watco Danish oil.

24) Case A, B, C, D and Optional Case will be set directly on the subfloor. The carpet squares will be removed. Contractor is responsible to replace carpet squares, cutting them to fit around the new exhibit. Care should be taken to orient the squares according to the arrows on the back of the carpet. Carpet squares provided by the

NPS.

25) Case A, B, C, D, E, and F with red oak crown molding to match existing (Attachment C).

26) Case E and F with six-inch tall, laminate-covered tow kick as a splash guard for mopping.

27) Case A and B, fitted with adjustable angle, 5500 +/- 500 Kelvin (daylight) LED strip lighting fixtures mounted inside case near the glass on each side and across the top and bottom. Case design will ensure light fixtures are hidden from observer’s view.

28) In Case C and D adjustable angle, 5500 +/- 500 Kelvin (daylight) LED strip lighting fixtures mounted inside case near the glass on each side. Case design will ensure light fixtures are hidden from observer’s view.

29) Option Case adjustable angle, 5500 +/- 500 Kelvin (daylight) LED strip lighting fixtures mounted inside case near the glass on top and bottom. Case design will ensure light fixtures are hidden from observer’s view.

30) In Case E and F no lighting installed. Exterior lighting will be installed by NPS staff and is not part of this contract.

31) Case E and F bolted into grout lines in stone-faced wall to prevent tipping, see Attachment C for photos showing placement.

32) Once the Case E and F are on site and final placement determined, NPS staff will assist with tile floor removal so the cases sit flush on the subfloor.

33) Once the Case E and F are on site and final placement determined, NPS staff will modify bathroom counters to accommodate the new cases.

34) Cases construction shale be rodent proof and as dust and insect proof as practical.

35) Electrical service is available where Case A, B, C, D and Option Case will be installed. A junction box will be installed by NPS staff at a location determined in consultation with the contractor such that the lighting can be hard wired or conduit can be run to the top of the case where lights can be plugged in.

36) Original blueprints for case design are provided (Attachment D: Exhibit Blueprints 1990) as an aid in developing the shop drawings for this project. They original designs may not meet the weight distribution requirements in this contract.

B) TOTAL PROJECT COST

The total project cost shall include all costs associated with the following work:

1) Design-development, Pre-Production, Production, Installation, Closeout, and

Warranty phases of work.

The total project cost does not include costs associated with the following work:

1) General building work, such as electrical, carpet, tile, or any architectural changes to the building.

C) PROJECT MANAGEMENT

The contractor shall assign a Project Manager to oversee this contract and ensure that scheduling, coordination, oversight, and communication is accomplished for all work produced and installed under this contract.

The Project Manager shall be the primary point of contact between the contractor and the NPS Contracting Officer and Contracting Officer’s Representative (COR) for this contract. The Project Manager shall perform the following work:

1) Business Operations. Notify the Contracting Officer and COR of any changes to the contractor’s business operations that affect work under this contract, including but not limited to:

A. Changes to contractor’s address, telephone, and other contact information;

B. Proposed changes to key personnel; and

C. Workload or capacity issues affecting this project.

2) Communications. Communicate with the Contracting Officer and COR regarding major or broad issues affecting this contract, including but not limited to:

A. Clarification of work processes that are acceptable or unacceptable to the government under this contract;

B. Informing Contracting Officer and COR of misunderstandings, inconsistencies, or conflicting instructions encountered when working with the COR.

3) Authority. The Project Manager shall have full authority to act for the contractor on all matters relating to this contract. The Project Manager shall maintain contact with the COR as necessary, and shall:

A. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation.

B. Establish office procedures to ensure that messages are properly relayed when the Project Manager is not directly available.

C. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to within two working days.

4) Quality Control. Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications as follows:

A. Provide routine inspections of ongoing work.

B. Ensure that all modifications are implemented.

C. Inform the COR of any issues that could affect work quality or schedule.

D. Ensure that all work not acceptable or compliant with the specifications is corrected prior to review by the COR.

E. Oversee quality of all work during installation.

5) Schedule. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals, meetings, shipments, deliveries, and installation with the COR.

6) Travel. Travel as required in this contract, and attend meetings with the Contracting Officer, COR, park staff, and other project stakeholders.

7) Meetings. Attend virtual meetings or conference calls with the COR, park staff, and others as needed to maintain project schedule. The project manager shall schedule, prepare the agenda, facilitate, and document decisions for virtual meetings or conference calls with the contractor’s team and government personnel.

8) Coordination. Coordinate and ensure that all work is in accordance with the specifications referenced by this contract. Coordinate with the COR to confirm conditions for the areas into which cases shall be installed.

9) Inspection. Inspect completed cases, including the work of subcontractors, prior to final inspection by the COR and shipment to the site. Ensure that all elements of the project are complete and ready for the final inspection. The Project Manager shall notify the COR prior to the inspection if any elements shall not be ready for final inspection as scheduled.

10) Installation. Ensure that all exhibits are delivered and installed as scheduled. In the event that the COR reports problems during or after shipment, delivery, and/or installation, the Project Manager shall:

A. Determine the nature of the reported problem, damage, or production error and provide a proposal for resolution to the COR for review and approval; and

B. Ensure that approved corrections or repairs are made in a satisfactory manner within the time scheduled by the COR.

11) Project Closeout. Correct all items on closeout punch list within 30 days.

D) PHASES OF WORK

The contractor shall perform all work as described below:

1) Pre-Design and Post-Award:

In Pre-Design, the contractor shall gain a clear understanding of the project’s history, Work in this phase focuses on preparing a solid foundation for all work that follows, insuring that the project is logically structured, and it’s goals are understood and attainable within the budget, schedule, and other specified parameters.

A. Post-award conference call

The Project Manager shall attend a post-award conference call with the contracting officer and the COR to review the contract. The conference call shall be no longer than one hour.

1) Pre-Production Work in the Pre-Production phase includes:

A. Prepare and submit for approval shop drawings for all exhibit cases.

B. Laminate samples if the specified laminate types are no longer in production.

2) Production Work in the Production phase includes fabrication of exhibit cases.

Inspections

i. Preliminary Shop Inspection. Via video call, walk through progress at 35% completion for inspection and demonstration at the fabricator’s facility. The Project Manager, COR, and park staff (if COR is not park staff) shall attend.

ii. Final Shop Inspection. Via video call, provide walk around of exhibits at 95% completion for inspection prior to crating and shipping exhibits to FOBU. The

Project Manager, COR, and park staff (if COR is not park staff) shall attend.

3) Installation Work in the Installation phase includes packing, shipping, set-up, and installation of exhibit cases so that they are complete, fully operational, and ready for use.

The contractor shall provide the following:

A. Transportation of Exhibits. Following approval of all exhibits at final inspection the contractor shall pack, crate, and ship all exhibit elements to FOBU in such a way that they arrive at the site undamaged.

B. On-site Installation. The Project Manager shall travel to Fossil Butte National Monument with an installation crew adequate to provide installation of exhibit cases acquired under this contract. The length of the installation shall be determined in consultation with the COR. Workdays will start no earlier than 7 am and end no later than 5:30 pm.

C. Walkthrough and Training. On the final day of installation, the contractor shall provide an operational training session and a walkthrough of the fully installed cases to the COR and park staff and shall develop a punch list of items that shall be corrected by the contractor. To the extent possible, punch list items shall be corrected prior to departing site.

4) Closeout Work in the Closeout phase includes preparation and organization of all exhibit production material for submittal to the COR and closeout of the project.

The contractor shall provide the following:

A. Warranty. Provide warranty service for defects in materials and workmanship for one full year, after final acceptance of the project.

B. Documentation of Installed Cases. Provide one hard copy and digital copy in any Adobe product format of as built shop drawings.

5) Travel, Meetings, and Presentations All required travel, meetings, and presentations shall be provided as follows:

Meeting Purpose Location or Type

Minimum Required Contractor Attendees

Duration/

Days on Site

Post award conference call

WebEx or Zoom video call

Project Manager One hour

Preproduction Shop Drawings

Emailed Project Manager 14 working days to review

Production review at 35%

WebEx or Zoom video call

Project Manager One hour

Production review at 95%

WebEx or Zoom video call

Project Manager One hour

Installation At park Project Manager + installation crew

As necessary

V. DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped F.O.B. Destination, within Consignee’s premises, with all shipping and transportation costs prepaid.

A) Deliverables required under this contract include:

1) Shop drawings

2) Six exhibit cases delivered and installed

3) Closeout package consisting of as-built shop drawings

B) Five days prior to delivery, the contractor shall contact the COR and advise of the exact dates and arrangements made for F.O.B destination delivery to:

Fossil Butte National Monument Attn: Contracting Officer’s Representative 864 Chicken Creek Road Kemmerer, WY 83101

VI. PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before January 28, 2022.

VII. REVIEW AND APPROVAL

The COR will notify the contractor, in writing, of approval or rejection of the work within 14 calendar days. Any additions or corrections shall be completed within 14 calendar days.

In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

VIII. PAYMENT SCHEDULE

Upon completion and acceptance of work, the contractor shall be paid a firm-fixed price, in accordance with the following schedule (contractor may propose an alternate payment schedule in their bid package if desired):

A. Completion of Shop Drawings $25%

B. Completion of 35% complete Exhibit Case review $25%

G. Completion of 95% complete Exhibit Case review $20%

H. Completion of Installation $20%

I. Completion of Punch List & Close-out $10%

IX. ATTACHMENTS

The following listed documents are attached and incorporated into this solicitation:

Attachment A Area Generalized Map

Attachment B Schematic sketches of 2021 cases

Attachment C Existing exhibit details

Attachment D Exhibit Blueprints 1990