CITY OF LEWISVILLE

REQUEST FOR QUALIFICATIONS

CONSTRUCTION MANAGER AT RISK

LEWISIVLLE NATURE CENTER

RFQ #26-107-Q Lewisville Nature Center

RFQ Due Thursday, August 27, 2026 - 2:00 pm CST

Contact Information

Earl Whitaker

Purchasing Manager

972-219-3765 ewhitaker@cityoflewisville.com

REQUEST for QUALIFICATIONS – 26-107-Q

I. General Information

A. The City of Lewisville, Texas (the “City”) is pleased to be accepting qualifications for a Construction Manager at Risk

(“CMAR”) team member to provide preconstruction and construction services for its Nature Center.

B. The City will be using a two-step CMAR selection process in accordance with Texas Government Code Chapter 2269, Subchapter F, and this solicitation is the first step in this process. The second step will be receipt of proposals and interviews from no more than the five (5) most qualified candidates, as determined by the City.

C. Sealed qualification packages from candidates may be delivered through Bonfire at https://cityoflewisville.bonfirehub.com/portal or a sealed RFQ consisting of one (1) hard copy and one (1) PDF file on a USB flash drive, addressed to the Purchasing Manager may be delivered to the address list below by 2:00 PM CST on Thursday, August 27, 2026.

City of Lewisville

Finance Administration – Purchasing Division

Attn: Earl Whitaker, Purchasing Manager

151 West Church Street

Lewisville, Texas 75057

Regardless of the chosen delivery method, it is the sole responsibility of contractor to ensure their complete submittal is inside the Finance Department – Purchasing Division before the required time. The City will not be responsible for, without limitation, any delays occasioned by third parties. Late or emailed submittals shall not be accepted, without exception. All packages to be marked with firm’s name and RFQ # 26-107-Q.

D. Firms intending on serving as sub-consultants, subcontractors, sub-subcontractors, vendors or material suppliers should not submit qualifications in response to this request, as it is to short-list up to five (5) prime CMARs only.

E. When the Request for Proposals (“RFP”) for preconstruction and construction services for the project is issued, only those CMAR candidates short-listed by Step One of this process will receive a copy and be requested to respond.

F. The scope of services provided by the selected CMAR candidate will include, without limitation, assistance to the City and the design team during the process of preconstruction, construction, and the warranty period. Specific tasks to be performed by the selected CMAR will be more clearly identified in the RFP when it is issued.

G. The City reserves the right to reject any and all qualifications and re-solicit for new qualifications, or to reject any and all proposals and temporarily or permanently abandon the project. The City makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFQ for any project and no such representation is intended or should be construed by the issuance of this RFQ.

H. By submitting qualifications in response to this RFQ, the respondent accepts the evaluation process and acknowledges and accepts that determination of the “most qualified” firm(s) will require subjective judgments by the City.

I. Respondents acknowledge and accept that any costs incurred from the respondent’s participation in this RFQ process shall be at the sole risk and responsibility of the respondent. Respondents submit qualifications and proposals at their own risk and expense.

J. The schedule for this procurement process is currently as follows, and is subject to change by the City at its sole discretion:

Step One – Qualifications

August 1, 2026 RFQ publicly advertised (1st Notice)

August 8, 2026 RFQ publicly advertised (2nd Notice)

August 17, 2026 Questions due by 5:30 pm

August 20, 2026 Answers to questions distributed via a written addendum by 5:30 pm

August 27, 2026 Qualifications due by 2:00 PM.

September 3, 2026 Selection committee meets to short-list CMAR finalists for Step Two

Step Two – Proposals & Interviews

September 8, 2026 RFP issued to short-listed candidates

September 22, 2026 Questions due by 5:30 pm

September 28, 2026 Answers to questions distributed via a written addendum by 5:30 pm

October 5, 2026 Proposals from short-listed candidates due by 2 PM

October 7, 2026 Interviews with short-listed candidates (please reserve this date)

October 8, 2026 Negotiations with top candidate(s) in AM (please reserve this date)

October 9, 2026 CMAR selection recommendation from the selection committee

To be determined Approval of CMAR Pre-Con Services

II. Project Information

A. PROJECT PROGRAM

1. The City of Lewisville’s Nature Center project (“LNCP”) is an approximately 13,300 GSF with an entry lobby, space for staff offices, multi-use classrooms, and an exhibit hall.

2. The project also includes a variety of site elements, such has an outdoor classroom, playground, staff/visitor parking and trail access control.

3. Further information on the site, program and current adjacency options being studied for the project can be found in Attachment Three.

B. PROJECT BUDGET

1. The current budget for the construction only for the LNCP project is approximately 10 million dollars

($10,000,000).

C. PROJECT SCHEDULE

1. The current schedule is for the selected CMAR to begin preconstruction services on to be determined.

III. Request For Qualification Submittals

Sealed qualification packages from candidates may be delivered through Bonfire at https://cityoflewisville.bonfirehub.com/portal or a sealed RFQ consisting of one (1) hard copy and one (1) PDF file on a

USB flash drive, addressed to the Purchasing Manager.

If submitting via a hard copy, please submit one (1) hard copies of your firm’s qualifications, together with one PDF file in

PC (not Mac) format on a USB flash drive.

For all submissions, limit the TOTAL LENGTH of the core submittal to twenty (20) single-sided pages or ten (10) double-sided pages maximum, of which four (4) single-sided or two (2) double-sided pages may be 11x17 format. Page count does not include cover letter; index and/or table of contents, front and back covers, title page, separation tabs, estimate example(s), or resumes. Please keep resumes to a maximum of 2 pages each.

Information not included in the core submittal should be provided in a tabbed appendix. Candidate must use 10 point font or larger. Use of figures, photographs, or other graphics within the page constraints indicated is up to the discretion of the candidate.

The City cannot guarantee review of voluminous firm-specific or other information contained in the appendix.

Absolutely no fee or cost proposal information should be provided in response to this RFQ.

The submittal shall include at a minimum the following information:

A. QUALIFICATIONS OF THE TEAM

1. Provide a brief overview of your firm, including years in business, dollar volume per year for the last five years, and significant projects completed in that time.

2. Provide a description of the composition and management structure of your team. Provide a description and separate graphic organizational chart complete with working titles. Identify the lines of authority, responsibility and coordination.

3. Identify the firm’s roles, responsibilities, and relevant experience with projects of similar scope and complexity, specifically focused on facilities, offices and nature center facility experience of a similar size.

A. Include the qualifications and relevant experience of the proposed project manager and superintendent.

B. Describe how the team’s experience will relate to the success of this project.

4. Provide a description of how your team selects qualified sub-contractors, gets vigorous participation from them, and manages them effectively in a challenging construction marketplace.

5. Provide your team’s CMAR’s Experience Modifier Rate (EMR) over the last five years and describe our teams’ safety program. Provide the resume of the safety manager for your firm, and a brief description of the unique features of your safety program.

B. PROVEN SUCCESS

1. Select your three (3) most relevant projects from the last five (5) years and provide, at a minimum, the following:

a. The name of the project and amount of your firm’s original contract;

b. The current contact information for the Owner;

c. The current contact information for the Architect;

d. Completion date;

e. Total contract value at completion, together with a short description of change orders (e.g. owner initiated;

design document ambiguity; unforeseeable condition; capricious building official’s direction, etc.).

f. List the projects in the order of importance and relevance, as the first two will be scored more highly than the third project shown. See Attachment One - RFQ Scoring Matrix for more information.

2. Provide at least one example of a construction cost estimate prepared by your firm from 100% Schematic Design (or earlier) documents in any format you believe appropriate. The example(s) are not required to be of a nature center project, but examples of this type would be the most illustrative of your team’s experience.

3. Provide your firm’s approach to cost and change management. In addition, list the average percentage of change orders in your firm’s final project costs typically driven by changes that were not owner- initiated, or driven by unforeseeable conditions.

C. FIRM’S STABILITY

1. Performance and payment bonding capacity sufficient to insure the proposed contract amount shown in II.B.1 will be a requirement. Please provide your firm’s total bonding capacity for the last five (5) years, including 2025 as the fifth

(5th) year. In addition, please provide your firm’s bonding unused (available) capacity as of July 1, 2026. The City understands this amount may have changed since that date.

2. Provide the following financial information for your firm:

a. The most recent balance sheet, profit/loss statement, and income statement;

b. The most recent twelve month certified financial statement from a CPA; and

c. The contact information (including email) for the representative most familiar with your account at the bonding and general liability insurance companies you propose to use, as well as the CPA;

d. Authorization to discuss your firm’s financial history with the CPA and bonding/insurance history with the appropriate representatives of those firms.

3. Provide the contact information for three (3) additional municipal references (not included in item B.1.b.) and permission to contact them.

4. Provide information on any past, current or anticipated claims (i.e., knowledge of pending claims) on respondent contracts; explain the litigation, the issue, and its outcome or anticipated outcome.

IV. Evaluation Criteria

A. EVALUTION of CANDIDATES’ QUALIFICATIONS (STEP ONE)

1. There will be a maximum of 200 points available for each candidate’s qualifications.

2. Please see Attachment One – RFQ Evaluation Criteria for the weighting and score available for each category.

3. The selection committee will score the information received using this matrix; therefore, candidates should provide and organize their information accordingly.

4. Information provided by any candidate that indicates financial instability or a below average safety record, in the sole opinion of the City, may supersede the selection committee’s scoring and disqualify the candidate.

5. The demonstrated ability to provide a sufficient performance and payment bond, and adequate financial strength to successfully complete the project, in the sole opinion of the City shall be a “pass/fail” evaluation. Failure to meet these criteria will preclude the candidate from further consideration.

B. EVALUTION of SHORT-LISTED CANDIDATES’ PROPOSALS & INTERVIEWS (STEP TWO)

1. There will be a maximum of 420 points available for the combined score of the proposal and the interview. These points will be awarded as follows:

A. The Proposal will be used to award 140 (or 33.3%) of these 420 possible points.

B. The Interview will be used to award 280 (or 67.7%) of these 420 possible points.

2. All short-listed candidates will start the proposal and interview process with a score of zero (0). Scores from the

Qualifications phase will not be carried forward to the Proposal & Interview process.

3. Please see Attachment Two – RFP & Interview Evaluation Criteria for the most current draft of the scoring to be used for evaluation of the short-listed candidates. This draft may be modified by the City between now and its issuance with the RFP & Interview Invitation.

V. Confidentiality

A. RFQ responses submitted to the City for consideration may be subject to disclosure under the Texas Public Information

Act (the “Act,” Texas Government Code, Chapter 552.001, et seq.). The City will comply with the Act in responding to any request for RFQ responses. All proprietary information in each candidate’s qualification submittal shall be clearly identified as such.

B. If information is requested which has been clearly identified as proprietary and Attachment Three – Confidentiality has been signed and returned with the RFQ response, the City will decline to release the information for the purpose of requesting an attorney general decision. In accordance with the Act, the City will notify the candidate of the City’s request for the attorney general opinion in writing, including all information required by the Act. Once the candidate has been notified, it is the sole responsibility of the candidate to communicate with the office of the Texas Attorney

General regarding the release of the requested information and otherwise comply with the requirements of the Act. The

City will not submit reasons why the information should be withheld or released.

C. Should any candidate choose not to sign and return Attachment Three - Confidentiality, all information in the candidate’s

RFQ shall be considered releasable by the City. Candidates will not be notified of any open records requests prior to the release of such information.

D. If, in the opinion of legal counsel, the City is compelled to disclose any portion of such information to anyone or else stand liable for contempt or suffer censure or penalty, the City may disclose such information without liability.

E. The City strictly complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFQ information.

VI. Information Requests

A. Since this solicitation is not a Request for Proposal, and is designed only to identify those CMAR candidates who will be approved to submit proposals, further details about the project will not be provided.

B. Any Candidate requiring further clarification of the RFQ procedures, however, should submit specific questions in writing via Bonfire at: https://cityoflewisville.bonfirehub.com/portal for consideration. Only written responses from the

City will be binding regarding inquiries requesting clarification or additional information. These City responses to any inquiry will be distributed simultaneously to all RFQ document holders of record with the City, also via Bonfire. During the review of the RFQ requirements and preparation of the responses, certain errors, omissions or ambiguities may be discovered by candidate(s). Any explanation, clarification, or interpretation desired by a candidate regarding any part of this RFQ or the procedures should be requested in writing via Bonfire by. Oral explanations or instructions given before the award of the Contract are not binding.

C. NO OTHER CONTACT SHALL BE MADE REGARDING THIS REQUEST FOR QUALIFICATIONS WITH ANY OTHER

CITY STAFF, CITY COUNCIL MEMBER, PROJECT TEAM MEMBER, OR REPRESENTATIVES OF ANY CITY, COUNTY, REGIONAL, STATE OR FEDERAL AGENCIES. FAILURE TO COMPLY WITH THIS REQUIREMENT MAY

RESULT IN THE OFFENDING CANDIDATE BEING REMOVED FROM CONSIDERATION.

https://cityoflewisville.bonfirehub.com/portal

VII. City of Lewisville’s Standard Language

A. No Gratuities Respondents shall not offer any gratuities, favors, or anything of monetary value to any official or employee of the City for the purpose of influencing this selection. Any attempt by any candidate to influence the selection process by any means, other than disclosure of qualifications, credentials and a proposal (if short-listed) through the proper channels, may be grounds for exclusion from the selection process at the City’s sole discretion.

B. All Information True Each candidate, by submitting a proposal represents and warrants to the City that all information provided in the response shall be true, correct and complete. Candidates who provide false, misleading, or incomplete information, whether intentional or not, in any of the documents presented to the City for consideration in the selection process may be excluded, at the City’s sole discretion.

C. Contract Negotiations This RFQ is not to be construed as a contract or as a commitment of any kind. If this RFQ and the subsequent proposal (if requested) results in a contract offer by the City the specific scope of work, associated fees, and other contractual matters will be determined during contract negotiations. To ensure that the appropriate staff is assigned to the Project, the City intends to make the inclusion of a ‘key persons” clause a part of the contract negotiations.

D. No Obligation The City reserves the sole right to (1) evaluate the responses submitted; (2) waive any irregularities therein; (3) select candidates to submit more detailed or alternate qualification statement(s), and/or proposals; (4) accept any qualification submittal and/or proposal submittal or portion of such submittal; (5) reject any or all candidates submitting responses, should it be deemed in the City’s best interest; or (6) cancel the entire process, at the sole discretion of the City.

E. Additional Provisions City of Lewisville’s Additional Terms and Disclosure of Interest for additional provisions that apply to this selection process and the subsequently awarded project. Note that City of Lewisville’s Additional Terms is required to be signed and returned with each candidate’s response to this RFQ.

CITY OF LEWISVILLE

DISCLOSURE OF INTEREST

Pursuant to Chapter 176 of the Texas Local Government Code, a person or agent of a person who contracts or seeks to contract with the City of Lewisville must complete a conflict of interest questionnaire if the person or agent has an affiliation or business relationship that might cause a conflict of interest with the City. The conflict of interest questionnaire, which is available online at ethics.state.tx.us, must be filed with the City Secretary of the City of

Lewisville no later than the seventh (7th) business day after the person or agent begins contract discussions or negotiations with the City of Lewisville or submits to the City of Lewisville an application, response to a request for proposal or bid, correspondence, or another writing related t o a potential agreement with the City of Lewisville. An updated Conflict of Interest Questionnaire must be filed in accordance with Chapter 176 of the Local Government Code.

Seller should consult with legal counsel if they have questions regarding its compliance with the requirements of Chapter

176. It is the responsibility of each person or agent who is contracting or seeking to contract with the City of Lewisville to comply with the filing requirements of Chapter 176.

REQUEST FOR DISCLOSURE UNDER TEXAS LAW

Request for Qualifications Responses

Qualifications submitted by potential CMAR candidates in response to the City’s Request for Qualifications may be subject to disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.). The City of Lewisville may request an opinion from the Texas Attorney General concerning any information that is clearly marked as proprietary in your submittal.

However, that information may still be subject to release if it is finally determined not to be proprietary under

Texas law.

By having an authorized officer of the company sign below, this CMAR candidate agrees that the City of

Lewisville will not defend the withholding of such information if an attorney general opinion requires its release.

Furthermore, this CMAR candidate agrees to waive any rights or claims for damages it may have against the City that are caused by or alleged to be caused by the release of said proprietary information.

TYPE OR PRINT:

FIRM NAME AUTHORIZED REPRESENTATIVE & TITLE

STREET ADDRESS and/or P.O. BOX NO. PHONE NUMBER

CITY/STATE/ZIP CODE E-MAIL ADDRESS

SIGNATURE DATE

CITY OF LEWISVILLE PURCHASING DIVISION

ADDITIONAL TERMS

ANTI-LOBBYING PROVISION

During the period between proposal / sealed bid submission date and the contract award, proposers, including their agents and representatives, shall not directly discuss or promote their proposal with any member of the City of Lewisville City Council or City staff except in the course of City-Sponsored inquiries, briefings, interviews, or presentations, unless requested by the City.

This provision is not meant to preclude offerors from discussing other matters with City Council members or

City staff. This policy is intended to create a level playing field for all potential offerors, assure that contract decisions are made in public, and to protect the integrity of the RFP / Bid Evaluation process. Violation of this provision may result in rejection of the offeror’s proposal.

LAWS AND ORDINANCES

Laws and Ordinances: The Contractor shall at all times observe and comply with all Federal, State and local laws, ordinances and regulations which in any manner affect the Contract or the work, and shall indemnify and save harmless the City against any claim arising from the violation of any such laws, ordinances and regulations whether by the Contractor or his employees.

PROTECTION OF RESIDENT WORKERS

Protection of Resident Workers: The City of Lewisville actively supports the Immigration and Nationality Act

(INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States

(i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility

Verification Form (I-9). The Contractor and its Subcontractors shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. The City reserves the right to audit

Contractor’s or Subcontractor’s employment records to verify the existence of a completed Employment

Eligibility Verification Form (I-9) for every worker performing services or manufacturing products under the

Contract Documents. The audit will be at the City’s expense.

IMMIGRATION REFORM AND CONTROL ACT

Immigration Reform and Control Act (8 U.S.C. §1324a): The City of Lewisville supports the Immigration

Reform and Control Act (IRCA) which is a comprehensive scheme prohibiting the employment of unauthorized aliens in the United States. The Contractor shall submit a declaration signed under penalty of perjury of the laws of the State of Texas stating that it has not been found in violation of IRCA by the United States Attorney General or Secretary of Homeland Security in the preceding five (5) years. The Contractor shall ensure that its

Subcontractors submit a declaration signed under penalty of perjury of the laws of the State of Texas stating that they have not been found in violation of IRCA by the United States Attorney General or Secretary of Homeland

Security in the preceding five (5) years. The Contractor and its Subcontractors shall at all times during the term of the contract with the City comply with the requirements of IRCA and shall notify the City within fifteen (15) working days of receiving notice of a violation of IRCA. The City may terminate a contract with the Contractor if the City determines that (a) the Contractor or its Subcontractors have been untruthful regarding IRCA violations in the preceding five (5) years; (b) if the Contractor fails to ensure that its Subcontractors submit the aforementioned declaration; or (c) the Contractor or its Subcontractors fail to timely notify the City of an IRCA violation.

OTHER PROVISIONS

With regards to Texas Government Code Chapter 2269.053 Delegation of Authority – The City Manager is authorized by the City Council to select the best alternative project delivery method as defined by law through

City Policy 3.0 Finance – Section V Purchasing.

The requirements of Subchapter J, Chapter 552, Texas Government Code, may apply to this solicitation and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowing or intentionally fails to comply with a requirement of that subchapter.

Contractor Name

Authorized Signature Date

Attachments

Attachment One - RFQ Evaluation Criteria

Attachment Two - RFP and Interview Evaluation Criteria

Attachment Three – Conceptual Site Schemes

Yes / No

Yes / No

15.0

20.0

25.0

15.0

10.0

25.0

25.0

15.0

10.0

20.0

10.0

10.0

200TOTAL SCORE

1. Three (3) Municipal References

2. Current and Pending Claims

2. Detail & Clarity of Cost Estimate Example

3. Demonstrated Cost & Change Order Management

C. Firm's Stability

1.C Example 3 - Relevance & Success Demonstrated

1. Overview of the Firm

2. Qualifications & Structure of Management Team

3. Relevant Experience: Firm, Project Mgr & Supertintendent

4. Subcontractor Participation & Management

5. Experience Modifier Rate (EMR < 1.0 is desirable)

B. Proven Project Success

1.A Example 1 - Relevance & Success Demonstrated

1.B Example 2 - Relevance & Success Demonstrated

City of Lewisville

Nature Center

CMAR RFQ - Attachment 1

RFQ Evaluation Criteria

Description

Maximum

Points

Available

A. Qualifications of the Team

Pass-Fail Criteria

Sufficient Bonding Capacity?

Financially Stable - in the Sole Opinion of City?

Note: Candidates must pass both the above criteria to be considered for further evaluation by the

City, without exception.

Description Maximum Points Available

A. Contractor's Fee and Cost Proposal 100.0

Overhead and Profit

Insurance Costs

Project Staff Costs

Reimbursable On-site Overhead Expenses

B. Construction Cost Estimate

Level of Estimate Detail Provided & Demonstrated Ability 15.0

Clarity of Scope Inclusions & Exclusions 5.0

Estimate Cost Comparisons or Bottom Line Evaluations No Estimate Comparisons

Will Be Used

C. Schedule

Useful, Project-Specific Milestones & Clarity 15.0

Level of Schedule Detail & Demonstrated Ability 5.0

Subtotal - Proposal Points: 140.0

A. Management Team Members

Team Leader 25.0

Balance of Project Team 25.0

Time Commitment & Availability 20.0

Relevant Experience 20.0

B. Relevant Project Experience

3 Relevant Projects 20.0

Unique Challenges Overcome 15.0

C. Project-Specific Approach

Project Management Approach 25.0

Management of Safety, Cost, Schedule, Scope & Quality 25.0

Ability to ID & Deal w/Key Current Marketplace Issues 20.0

Creativity & Clarity of Value Engineering Ideas 20.0

Three Biggest Concerns and Candidate's Solutions 20.0

D. Unique Features of this Team

Why is this Team Best for this Project? 25.0

Examples & Proofs of Direct Benefits to Owners 20.0

Subtotal - Interview Points: 280.0

TOTAL POINTS 420.0

Points Above Awarded via Formula

(per RFP Criteria)

Proposal

City of Lewisville

Nature Center

CMAR RFQ - Attachment 2

RFP & Interview Evaluation Criteria

Interview

GATEWAY

POSSIBLE

SIGNIFICANT

TREE

MONUMENT

SIGN

INFILTRATION

GARDEN

SEASONAL

POND

SHADE

STRUCTURE

FIRE & UTILITY

ACCESS

CISTERN

LAWN

~ 82 PARKING

SPOTS

DRIVE

AISLE

DRIVE

AISLE

BUS DROP

OFF OPTION

ENHANCED

PLANTING

RAIN

GARDEN

RAIN

GARDEN

BUS

DROP OFF &

PARKING

POWERLINE

ALONG R.OW.

TBD

20’ 40’ 80’

NATURE &

CREATIVE

PLAY

ACTIVE

PLAY

GATHERING

GATHERING

GATHERING

POSSIBLE

SIGNIFICANT

TREELOBBY GALLERYCLASSROOMS

INTERPRETIVE

FOLLY

INTERPRETIVE

FOLLY

INTERPRETIVE

FOLLY

LEWISVILLE NATURE CENTER | LEWISVILLE, TX

CONCEPT DESIGN MEETING TWO | JUNE 23, 2026 18SITE DESIGN

Concept Site Plan Option B

Attachment 3

Conceptual Site Scheme This site plan is conceptual only and should not be considered the final site design.