Statement of Work 1100-71890 SCI Huntingdon New Yard Exercise Track Area Paving

Project

I. CERTIFIED MICRO BUSINESS NOTIFICATION

ONLY CERTIFIED MICRO BUSINESSES ARE ELIGIBLE FOR AWARD. The Department of Corrections has designated this bid opportunity as a Mirco Business Procurement to provide DGS-certified micro businesses with opportunities to compete against other DGS-certified micro business for Commonwealth agency and DGS statewide Purchase Orders. Only certificated micro businesses are eligible to submit a bid and receive an award. The micro business requirements and certification process can be found on the following site. The Micro Business Certification will be provided after the self-certification process on the MCBR site. A valid Department of General Services (DGS) Micro Business certificate will be required as part of the bid in order to be deemed a responsive bidder. Any business without a valid certificate on the bid due date and time may be rejected as non-responsive. This Purchase Order will be monitored for compliance by the Bureau of Diversity, Inclusion, and Small Business Opportunities

(BDISBO).

II. ELECTRONIC BID RESPONSE

Only electronic bid responses will be accepted. Registered vendors may find solicitation on the PA Supplier Portal. All bidders are responsible for monitoring eMarketplace to view any change notices to this IFB. The change notices shall become incorporated as part of this solicitation. Interested vendors must be registered to submit a bid. To register and obtain a vendor number, visit the PA Supplier Portal. Information about the registration and bidding process can be found at the Supplier Service Center.

III. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections (DOC), requires the paving of approximately 16,488 square feet of the exercise track area at SCI Huntingdon, located at 1100 Pike Street, Huntingdon, PA 16654. The existing surface consists of compacted limestone dust. Refer to Appendix A – New Yard Track Paving Aerial for satellite image of area.

IV. ISSUIING OFFICER

Questions regarding the bid should be directed towards Christina Zambotti (czambotti@pa.gov). All questions regarding the IFB must be submitted by email.

Subject line of the email must reference: “6100065677 SCI Huntingdon New Yard Exercise Track Area Paving Project”. Questions received within 48 hours prior to the bid due date and time will be answered at the discretion of the Commonwealth. All questions received will be answered, in writing, and such responses shall be posted to eMarketplace as an addendum to the IFB. The Issuing Office shall not be bound by any verbal information, nor shall it be bound by any written information that is not https://www.pa.gov/agencies/dgs/programs-and-services/disbo/micro-midsize-certifications https://www.pa.gov/agencies/dgs/programs-and-services/disbo/micro-midsize-certifications https://pasupplierportal.state.pa.us/irj/portal/anonymous https://www.emarketplace.state.pa.us/ https://pasupplierportal.state.pa.us/irj/portal/anonymous https://pasupplierportal.state.pa.us/irj/portal/anonymous https://www.pa.gov/agencies/dgs/procurement-resources/supplier-service-center.html mailto:czambotti@pa.gov https://www.emarketplace.state.pa.us/ either contained within the IFB or formally issued as an addendum by the Issuing Office.

V. MANDATORY SITE VISIT

A mandatory site visit will be held on Thursday, April 9th, 2026 at 10:30 AM, at SCI Huntingdon located at 1100 Pike Street, Huntingdon, PA 16654. Each prospective bidder must attend the site visit. Prospective bidders must email Mike Wenrick at (mwenrick@pa.gov) to confirm attendance and identify participation 5-days prior to visit. The Department of Corrections requires that all person(s) attending the site inspection receive a Security Clearance Check in advance. More information about the Pennsylvania DOC clearance certificate process can be found on the following site.

Prospective bidders must attend mandatory site visit to submit a bid. Prospective bidders who submit a bid without attending the mandatory site visit will be rejected as non-responsive.

VI. TRADES INVOLVED

The following contractor trades will be required for this project: General Contractor specializing in paving operations.

VII. CONTRACTOR TASK REQUIREMENTS

The General Contractor will be responsible for the paving of the track area in the New Yard area of SCI Huntingdon.

To accomplish this task, the contractors are responsible for, but not limited to:

General Contractor:

a. Paving Operations

i. Base coat will be applied.

ii. Top coat of asphalt will be applied following the placement of the base coat.

b. Unloading, rigging and leveling of materials equipment.

c. Proper disposal of all waste and debris off-site with documentation to demonstrate compliance.

d. Complete installation of services within a 14-working day period to include at a minimum:

i. All labor, equipment, and materials necessary for completion of work.

ii. Safe work in accordance with OSHA regulations.

mailto:mwenrick@pa.gov https://www.pa.gov/services/cor/centralized-clearance-request#accordion-01f5cfbbfd-item-25beb14c2f https://www.pa.gov/services/cor/centralized-clearance-request

iii. Work per Department of Corrections security protocols and procedures.

iv. Applicable O&M procedures for any newly provided equipment under this scope of work.

v. Supervision of crews and subcontractors in accordance with this purchase order.

e. Return services and inspection visit within six (6) months of start of operation.

VIII. SPECIFICATIONS

Additional requirements are included in Appendix B – Specifications. The contractor must adhere to all requirements.

IX. SCOPE OF WORK REQUIREMENTS

The Scope of work shall include, but is not limited to:

a) Submission of a Project Schedule.

b) Coordination between General Contractor and Sub-contractors to ensure the timely completion of the project in accordance with the DOC approve Project schedule.

c) Demolition and removal of all construction debris from the site.

d) Coordination of the work with the institution for access and equipment/material staging.

e) All work, access, and temporary construction to be performed in accordance with OSHA and DOC safety regulations.

f) Manufacturer’s standard warranty for new provided equipment [minimum of one (1) year comprehensive parts and labor].

g) Submittals for DOC approval of all major equipment, materials, sub-assemblies, assemblies, equipment/supplier’s design details.

h) A project sign is NOT required.

X. REPAIR SHALL INCLUDE ALL WORK OR MATERAILS TO MEET THE FOLLOWING

a) Compliance with applicable portions International Building Code, International Mechanical Code, NECC.

b) OSHA Standards for installed safety devices under this project.

c) Contact Greg Powell at SCI Huntingdon for access and follow-up site visits:

(814) 643-2400 EXT 1400.

d) The desired timeframe for this work to be completed is Spring/Summer of

2026.

e) This work is located inside the secure perimeter of the facility. Tool control tool control procedures and personnel clearances will be required for this work.

XI. INSTITUTION WILL PROVIDE THE FOLLOWING SERVICES & COMPONENTS

a) Upon submission of proper clearance, tool inventory and control documentation, access to work area between 7:30AM to 3:30PM Monday thru Friday, access to all available utilities and dining facilities within the limitations of the institution.

b) Tool-check and check in starting after the morning count clears (between 6:30AM and 7:30AM).

c) Secure staging inside the institution for major materials and select tools/materials subject to approval.

XII. CONTRACTOR REQUIREMENTS

Prevailing Wages. The Contractor agrees to comply with Act 442 – Pennsylvania Prevailing Wage Act and all applicable Pennsylvania Department of Labor & Industries rules and regulations. Prevailing wage showing in Appendix C – Prevailing Wages.

Laws. The contractor must comply with the laws set forth through the regular construction process. These laws include:

a) The Public Works Employment Verification Act

b) The Steel Products Procurement Act

c) The Separations Act

d) Right to know Law Clause

e) Contractor Integrity Provisions

f) Contractor Responsibility Provisions

g) Nondiscrimination/Sexual Harassment Clause

h) Offset Provision

i) ADA Provision

General. Provisions of all related hardware to accomplish proper installation is the supplier’s responsibility.

XIII. BIDDING REQUIREMENTS

Bidders must complete and attach the following documentation to the bid response in order to be considered responsive.

a) Costs through PA Supplier Portal

b) Appendix D – Domestic Workforce Utilization Form

c) Appendix E – Worker Protection and Investment Certification Form https://pasupplierportal.state.pa.us/irj/portal/anonymous

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protections and Investment Certification Form (BOP-2201) and the completed form must be submitted with the bid, proposal or quote.

d) Appendix F – Reciprocal Limitations Act

e) Provide a copy of your Micro Business Certification

XIV. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the Purchase Order, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved.

XV. PURCHASE ORDER TERM

The term of the Contract created by the issuance of the Purchase Order shall commence on the Original PO Effective Date printed on the Purchase Order after the Purchase Order has been fully executed by the Commonwealth (signed and approved as required by Commonwealth contracting procedures and sent to the Contractor). If the Purchase Order output form does not have “Fully Executed” at the top of the first page and does not have the name of the Purchasing Agent printed in the appropriate box, the Purchase Order has not been fully executed. Subject to the other provisions of the Contract, the Contract shall end on the later of: a) complete delivery and acceptance of the awarded item(s); b) the expiration of any specified warranty and maintenance period; c) payment by the Commonwealth for the item(s) received; or

d) any Expiration Date identified in the Purchase Order.

This is a one-year purchase order with the option of one (1) one-year renewal.

The Commonwealth reserves the right, upon notice to the Contractor, to extend any single term of the Contract for up to three (3) months upon the same terms and conditions.

XVI. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

XVII. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace.

Tabulations are for information only and do NOT constitute actual award/execution of a Purchase Order. The results of the apparent bidders and all bids are under review until final award of the purchase order.

XVIII. INVOICING

Contractors must adhere to the following invoicing requirements:

1. Accurately bill the Commonwealth for actual services rendered on all invoices.

2. Submit invoice to appropriate resource account within 10 business days of completed services.

3. Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF form, to email address 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx https://www.emarketplace.state.pa.us/ mailto:69180@pa.gov https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx