City of McKinney, RFQ Number- 27-04RFQ

REQUEST FOR QUALIFICATIONS (“RFQ”) FOR

PROFESSIONAL PLANNING SERVICES

FOR

HIGHWAY 5

FOR

THE CITY OF MCKINNEY, TEXAS

RFQ No. 27-04RFQ

ISSUED

FRIDAY, SEPTEMBER 11, 2026

Submittals will be accepted electronically on the City’s electronic procurement portal, Bonfire, or by mail or hand delivery no later than

2:00 p.m. CST, TUESDAY, OCTOBER 13, 2026 to:

City of McKinney Attn: Procurement Services

401 E. Virginia Street McKinney, Texas 75069

City of McKinney, Texas – RFQ No. 27-04RFQ Page 2 of 22

TABLE OF CONTENTS

LEGAL NOTICE

SECTION 1 - NOTICE TO RESPONDENTS

1.1 REQUEST FOR QUALIFICATIONS (RFQ) NOTICE:

1.2 SUBMITTAL FORMAT:

1.3 PRE-SUBMITTAL CONFERENCE:

1.4 SUBMITTAL DEADLINE:

1.5 PLACE FOR SUBMISSION:

1.6 INQUIRIES AND INTERPRETATIONS:

1.7 PUBLIC INFORMATION:

1.8 RESPONDENT'S ACCEPTANCE OF EVALUATION METHODOLOGY:

1.9 RESPONDENT'S COMMITMENT:

1.10 RESPONDENTS ELIGIBILITY:

1.11 KEY EVENTS SCHEDULE:

1.12 INSURANCE REQUIREMENTS:

SECTION 2 - INTRODUCTION

2.1 BACKGROUND AND SPECIAL CONCERNS:

2.2 SELECTION CRITERIA:

2.3 STATUTORY REQUIREMENTS FOR A PROFESSIONAL SERVICES

CONTRACT UNDER CHAPTER 2254 – PROFESSIONAL AND CONSULTING

SERVICES OF THE TEXAS GOVERNMENT CODE AND CITY REQUIREMENTS:

2.4 SELECTION PROCESS:

2.5 SCOPE OF WORK:

SECTION 3 - SUBMITTAL REQUIREMENTS

3.1 GENERAL INSTRUCTIONS:

3.2 PREPARATION AND SUBMITTAL INSTRUCTIONS:

3.3 PRICING:

3.4 SUBMITTAL CHECKLIST:

SECTION 4 – RESPONSE LETTER TO RFQ NO. 27-04RFQ

SECTION 5 - REFERENCES

SECTION 6 - CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

City of McKinney, Texas – RFQ No. 27-04RFQ Page 3 of 22

LEGAL NOTICE

City of McKinney, Texas

Advertisement for Submittals

The City of McKinney is accepting statements of qualifications from planning firms who can demonstrate they have the resources, experience, and qualifications to produce a high quality small area plan, associated community engagement, and implementation measures.

Documents for this request may be obtained on our electronic procurement system at https://mckinneytexas.bonfirehub.com/

Submittals will be publicly opened and read aloud in the office of the Procurement Services Manager, at the address below, shortly after the specified time for delivery. All submittals must be clearly addressed to Procurement Services and include the submittal name and number on the outside of the envelope/package.

RFQ NAME: Professional Planning Services – Highway 5

RFQ NUMBER: 27-04RFQ

DUE DATE/TIME: 2:00 p.m., October 13, 2026

MAIL/DELIVER TO: City of McKinney Procurement Services 401 E. Virginia Street McKinney, Texas 75069

In accordance with the Americans with Disabilities Act, it is the policy of the City of McKinney to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at least 48 hours in advance of the event. contact-adacompliance@mckinneytexas.org.

First Publication: Friday, September 11, 2026 Second Publication: Friday, September 18, 2026 https://mckinneytexas.bonfirehub.com/ mailto:contact-adacompliance@mckinneytexas.org

City of McKinney, Texas – RFQ No. 27-04RFQ Page 4 of 22

SECTION 1 - NOTICE TO RESPONDENTS

1.1 REQUEST FOR QUALIFICATIONS (RFQ) NOTICE:

RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED

IN THIS RFQ CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL

REQUIREMENTS AND QUESTIONS AS DIRECTED.

1.2 SUBMITTAL FORMAT:

Responses must comply with the submittal requirements set out in this RFQ.

1.3 PRE-SUBMITTAL CONFERENCE:

A non-mandatory virtual pre-submittal conference will be held at the time and date listed in Section 1.11.

https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m47a6369fa8d71436 ca68e4fc0288e832

The purpose of this conference is to discuss with potential Respondents the services to be provided and for potential Respondents to ask questions arising from their review of the Request for Qualifications. This pre-submittal conference is for informational purposes only. Answers furnished will not be official until verified in writing by the issuing office or department. Copies will be provided of all persons attending and registering at the conference.

1.4 SUBMITTAL DEADLINE:

The City will accept responses to this RFQ until the date and time listed in Section 1.11, after which time all responses timely received will be publicly opened, and the names of the Respondents read aloud. Responses received after the submittal deadline will not be considered.

1.5 PLACE FOR SUBMISSION:

Responses are encouraged to be submitted electronically on the City’s electronic procurement portal, Bonfire. First-time users should consider submitting their SOQ early to ensure receipt. Hard copy submissions will also be accepted at City of McKinney, City Hall by mail or hand delivery and shall be marked as follows:

Professional Planning Services – Highway 5

Attn: Procurement Services 401 E. Virginia Street

McKinney, Texas 75069

It is the responsibility of each Respondent to ensure responses are submitted in a timely manner. The City is not responsible for delays in mail delivery or failure of couriers to deliver responses prior to the expiration of the submission deadline. The https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m47a6369fa8d71436ca68e4fc0288e832 https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m47a6369fa8d71436ca68e4fc0288e832

City of McKinney, Texas – RFQ No. 27-04RFQ Page 5 of 22

City shall not be obligated to reimburse any expenses incurred by any Respondents in preparing their response.

1.6 INQUIRIES AND INTERPRETATIONS:

Responses to inquiries which directly affect an interpretation or change to this RFQ shall be issued in writing by addendum and made available to all parties recorded by the City as having received a copy of the RFQ. All questions related to this RFQ must be submitted via the “Public Q&A” section related to this project, on the City of McKinney’s electronic procurement portal by the time and date listed in Section 1.11.

All such addenda issued by the City prior to the last date that submittals are required to be received shall be considered part of the RFQ, and the Respondent shall be required to consider and acknowledge receipt of such in its response. Firms receiving this RFQ other than directly from the City are responsible for notifying the City that they are in receipt of a submittal package and are to provide a name and address in the event an addendum is issued. It is the obligation of the Respondent to make sure that it has received all addenda prior to submission of its response.

Only those responses to inquiries, which are made by formal written addenda, shall be binding. Oral and other interpretations or clarifications will be without legal effect and shall not be binding on the City. The Respondent must acknowledge receipt of all addenda in its response.

1.7 PUBLIC INFORMATION:

The City considers all information, documentation, and other materials requested to be submitted in response to this solicitation to be of a non-confidential and / or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that the City strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of public information.

1.8 RESPONDENT'S ACCEPTANCE OF EVALUATION METHODOLOGY:

WAIVER OF CLAIMS: Each Respondent by submission of a response to this RFQ waives any claims it has or may have against the City and the City’s Representative(s) in this process and their respective employees, officers and elected officials, members, directors and partners, agents and representatives regarding the administration of the RFQ process, the RFQ evaluation, and the critique and selection of qualified Respondents. Submission of a qualifications statement indicates the Offeror’s and Respondent’s acceptance of the evaluation technique set out in this Request. In this regard, Respondent acknowledges that the selection process and evaluations of responses submitted constitute public information under Texas law and Respondent waives any claim it has or may have regarding any information contained in or derived from such evaluations

City of McKinney, Texas – RFQ No. 27-04RFQ Page 6 of 22

1.9 RESPONDENT'S COMMITMENT:

Respondent understands and agrees that the City has the ability to terminate its selection process at any time, and to reject any and all responses, or any and all submittals, and that the City has made no representation, written or oral, that it will award a contract for these project(s). Furthermore, Respondent recognizes and understands that any cost incurred by the Respondent which arises from Respondent’s submittal of a response to this RFQ, or any subsequent submittal to the City’s future RFQ for Professional Services, if applicable, shall be the sole responsibility of Respondent.

1.10 RESPONDENTS ELIGIBILITY:

Only individual firms or formal joint ventures may respond to this RFQ. Two firms may not respond jointly unless they have formed a joint venture. (This does not preclude a Respondent from having sub-consultants.)

Any firms obligated by law to register with the Texas Secretary of State must include their filing number on the Response Letter. Responses from entities that are required to register and maintain an active right to transact business in Texas but fail to provide a filing number or lack an active right to transact business, may be deemed non-responsive and subsequently rejected.

1.11 KEY EVENTS SCHEDULE:

The tentative timeline established by the City for its selection process is:

Issue RFQ: Friday, September 11, 2026

Pre-Submittal Virtual Conference: 2:00 PM CST, Wednesday, September 30, 2026 Interpretation Deadline: 2:00 PM CST, Friday, October 2, 2026 RFQ Deadline: 2:00 PM CST, Tuesday, October 13, 2026

This timeline is subject to change by City.

City of McKinney, Texas – RFQ No. 27-04RFQ Page 7 of 22

1.12 INSURANCE REQUIREMENTS:

The successful Respondent will be required to obtain the following insurance:

A. Before commencing work, the FIRM shall, at its own expense, procure, pay for and maintain the following insurance written by companies approved by the state of Texas and acceptable to the City. The firm shall furnish to the City of McKinney Procurement Services Manager certificates of insurance executed by the insurer or its authorized agent stating coverage, limits, expiration dates, and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows:

Professional Planning Services - Highway 5 City of McKinney – Procurement Services

P.O. BOX 517

McKinney, Texas 75070 or email to: procurement@mckinneytexas.org

1) Commercial General Liability insurance, including, but not limited to

Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum limits of $1,000,000 per-occurrence and $2,000,000 general aggregate. Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis.

2) Workers’ Compensation insurance with Texas statutory limits; and

Employers’ Liability coverage with minimum limits for bodily injury: a) by accident, $500,000 each accident, b) by disease, $500,000 per employee with a per policy aggregate of $500,000.

3) Business Automobile Liability insurance covering owned, hired and non-owned vehicles, with a minimum combined single limit of $1,000,000.

4) Professional Liability Insurance to provide coverage against any claim which the CONSULTANT becomes legally obligated to pay as damages arising out of the performance of professional services caused by error, omission or negligent act with minimum limits of $1,000,000 each occurrence and $2,000,000 aggregate.

NOTE: If the insurance is written on claims-made form, coverage shall be continuous (by renewal or extended reporting period) for not less than thirty-six (36) months following completion of the contract and acceptance by the City of McKinney.

B. With reference to the foregoing required insurance, the FIRM shall endorse applicable insurance policies as follows:

mailto:procurement@mckinneytexas.org

City of McKinney, Texas – RFQ No. 27-04RFQ Page 8 of 22

1) A waiver of subrogation in favor of City of McKinney, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy.

2) The City of McKinney, its officials, employees, and officers shall be covered as additional insureds on the Commercial General Liability and Business Automobile Liability policies.

3) Polices of insurance shall not be cancelled non-renewed, terminated, or materially changed unless and until thirty (30) days’ notice has been given.

C. Insurance limits can be met with a combination of primary and excess/umbrella coverage.

D. All insurance shall be purchased from insurance companies that meet a financial rating of A-VI or better as assigned by the A.M. BEST Company or equivalent.

E. The FIRM shall require any contractors, sub-contractors, and other persons doing business with or for the FIRM related to work to maintain at least the insurance as required, or their liability shall be covered by the FIRM.

City of McKinney, Texas – RFQ No. 27-04RFQ Page 9 of 22

SECTION 2 - INTRODUCTION

2.1 BACKGROUND AND SPECIAL CONCERNS:

A. The City of McKinney, Texas (City) is seeking Statement of Qualifications (SOQ) from experienced planning firms who can demonstrate they have the resources, experience, and qualifications to produce a thoughtful and innovative small area plan and associated community engagement. The successful firm will specifically be engaged to complete a small area/corridor plan for a portion of State Highway 5 (SH 5, McDonald Street). This contract will include, but is not limited to: community engagement, existing conditions analysis, development feasibility analysis, development of land use (zoning), design, infrastructure, connectivity, and incentives recommendations. The scope may also include additional work that supports key implementation measures.

City: McKinney, the county seat of Collin County, is located approximately 30 miles north of Dallas, 15 miles north of Plano, 30 miles east of Denton, and 60 miles northeast of Fort Worth. McKinney was established in 1848 and has frequently been cited as one of the fastest growing cities in America in this century. Between 2000 to 2026, McKinney more than quadrupled its population, growing from a large town to one of the premier cities in the Dallas/Fort Worth Metroplex. As of January 1, 2026, the City of McKinney encompassed over 70 square miles and was home to an estimated 237,130 residents.

McKinney’s sustained growth can partly be attributed to its vibrant economy.

During the 2025 calendar year, the city permitted over $1.5 billion in new construction value. According to the U.S. Census Bureau, the median household income in McKinney (2025) was over $120,000, which is well above the State’s median household income of $78,000. Additionally, McKinney’s population has a comparatively high level of educational attainment. According to the Census Bureau, the percentage of residents 25 years old and over with a bachelor’s degree or higher in McKinney is approximately 52.6%, well above the State’s percentage of 35.2%.

The City has been consistently recognized as one of the best places to live and raise a family. Additionally, it’s regularly named one of the safest cities in Texas and the United States. McKinney’s picturesque downtown, often cited as one of North Texas’ hidden gems, serves as the community’s heartbeat and features a charming hometown character rooted in history.

Area Background: McKinney’s historic downtown was the historic center of business, government, special events, and community celebrations in the City, but with development of new highways and commercial corridors to the north and west, it fell into decline in the late 20th century. In the 1990s through the present day, the City has made substantial investments in capital improvements in and around the downtown in an effort to set the foundation for private investments.

These efforts have been largely successful and continue to this day as the private sector continues to see the downtown as a place to invest. Today, Historic Downtown McKinney features more than 200 locally owned shops, galleries, and restaurants.

City of McKinney, Texas – RFQ No. 27-04RFQ Page 10 of 22

State Highway 5 (SH 5), also known as McDonald Street, was built in the 1950s and split McKinney’s areas in half. On the west side was the historic square and many majestic historic homes, while the east side was home to McKinney’s legacy neighborhoods, consisting largely of minority families and mercantile establishments. It is a key gateway to McKinney’s historic downtown and civic center. This corridor faces unique development challenges because of the age, land uses pre-dating many of the city’s planning documents, and constrained parcel sizes and configurations. While there has been an abundance of private investment on the north and west sides of McKinney where there are greenfield development opportunities, infill investments on SH 5 have been less common and can be more difficult. McKinney’s bustling, aesthetic, and unique historic downtown now appears incongruous with the major roadway running through it. While downtown has rebounded with the help of targeted public capital investment, strategic development regulations, and sustained private investments, expansion of existing businesses, redevelopment, and infill development along SH 5 continues to be slow.

Due to increased popularity of McKinney’s downtown, there is concern about displacement of legacy residents on the east side of the corridor. As such, the city has made efforts to build relationships with neighborhood leaders to more proactively discuss and plan for development that may impact these communities.

The 2023 East McKinney Neighborhood Preservation Plan documents the demographic differences between these legacy neighborhoods and the city overall and envisions opportunities for families to stay in their homes as the immediate continues to change.

Existing Conditions: The SH 5 corridor is a physical barrier that has long been considered a feature that divides the city’s historic area as opposed to uniting

it. The road itself is at grade and owned and maintained by the Texas Department of Transportation (TxDOT). SH 5 supports significant local and regional traffic with an average daily traffic count of approximately 23,000. This stretch is being reconstructed in two phases over the next five years, with the southern portion already in progress. The city intends to install landscaping after the construction is complete and is interested in physical improvements to improve pedestrian safety and public space on the corridor. Opportunities to cross the corridor are infrequent, which leads to risky pedestrian behaviors. An initiative, “Crossings at Highway 5”, has been kickstarted with the intent to increase the number of pedestrian crossings, but more evidence is needed to get approval and backing from TxDOT.

Current land uses adjacent to SH 5 include a mix of legacy commercial and industrial uses, while properties further off the frontage are predominantly lower density residential. Properties with direct frontage on SH 5 are generally smaller than commercial properties on newer commercial corridors in McKinney, which can make them difficult to redevelop to current zoning and life safety requirements, the number of driveways and their locations can create circulation concerns, and current development patterns have been a challenge in physically expanding the roadway while maintaining or improving pedestrian infrastructure.

City of McKinney, Texas – RFQ No. 27-04RFQ Page 11 of 22

SH 5 is paralleled by the former Southern Pacific Railroad Line, currently owned by Dallas Area Rapid Transit (DART). Identified in the North Central Texas Council of Governments (NCTCOG) long-term Metropolitan Transportation Plan, future passenger rail service is envisioned along this rail line, although the rail line is still actively used for industrial purposes and funding for passenger service continues to be a significant issue. Ultimately, the rail line is intended to connect McKinney with the existing passenger rail network in the Dallas/Fort Worth region.

Plan Area: The section of SH 5 of interest in this study, stretches approximately 2.5 miles, from Harry McKillop Boulevard to University Drive (US 380). In the center of this section, from Standifer Street to Watt Street, is the McKinney Town Center (MTC). The City intends to determine the exact plan boundaries with the selected consultant team as part of the study. For the purposes of infrastructure planning, Eldorado Parkway / Industrial Boulevard to US 380 is likely the maximum extent of interest. Depending on initial project scoping, it could be appropriate to address land use further to the south, east, west, and/or to omit the MTC.

Figure 1: Potential plan area presented at November 2025 meeting, subject to change.

Existing Zoning: Current zoning along the corridor is predominantly commercial and industrial, with some residential zoning districts in limited areas.

Property within the MTC is subject to form-based zoning regulations, unique to this part of the City. These regulations promote McKinney’s downtown character by allowing significant flexibility in height, parking, and density regulations, such that new development can better fit within the historic character and so that difficult infill sites can be productively repurposed. Regulations were designed to streamline and simplify the zoning process and to be adaptable to changing market conditions. The MTC regulations are incorporated into Appendix 2B of the Unified Development Code (UDC), which houses all zoning regulations.

Preliminary Plan Goals: As with the plan area, the City intends to establish key plan goals in collaboration with the selected consultant and the community. Based on https://library.municode.com/tx/mckinney/codes/code_of_ordinances?nodeId=Chapter%20150%20%E2%80%93%20Unified%20Development%20Code

City of McKinney, Texas – RFQ No. 27-04RFQ Page 12 of 22 previous planning and outreach, it is anticipated that the following topics will need to be addressed:

1. Difficulty of infill development – including review process, difficulty of repurposing sites, friction between new development standards and site conditions, economic constraints.

2. Alignment of current zoning and land use with neighborhood needs.

3. Desired design and identity of the corridor – including streetscape and aesthetic of new development.

4. Pedestrian safety, connectivity, and adjacent public space.

5. Identification and visioning of catalytic development opportunity sites.

6. Identification of key public investments or initiatives in the plan area, to include strategic land acquisition.

B. Funding: McKinney City Council approved the allocation of TIRZ funding for this purpose on December 16th, 2025 on the basis that redevelopment on the corridor would increase TIRZ funding in the future, the plan could identify other funding sources to augment TIRZ projects, and identification of catalyst sites could inform future funding decisions.

C. Prior Related Planning Work:

• Town Center Study (2008)

• East McKinney Neighborhood Preservation Plan (2023)

• State Highway 5 Study (2014)

• East McKinney Food Access Review (2023)

• Historic Resources Survey Report (2023)

• Safe Streets McKinney – coming soon

D. Additional Qualifications Being Sought:

1. Demonstrated ability to create design guidelines for feasible infill commercial, mixed-use, and multi-family development, on constrained sites. This should include graphic representations of design concepts and programming.

2. Experience developing creative and feasible infrastructure and multimodal connectivity recommendations. Highway 5 poses unique challenges in this regard as it is owned and maintained by TxDOT; a team with experience navigating these circumstances in an area with similar goals would be highly desirable.

3. Knowledge of the Texas Local Government Code and experience with land use regulations and non-conforming uses on legacy commercial corridors.

4. Experience planning and conducting community engagement that is satisfying to invested communities, emphasizes inclusivity and reaching difficult to reach stakeholders, and centers on equitable, forward-looking outcomes.

5. Experience addressing historically and culturally significant buildings and working to identify these sites through engagement activities.

https://mckinneytx.new.swagit.com/videos/364706 https://www.mckinneytexas.org/284/Comprehensive-Planning#docaccess-3e41b857b59aef1c086eac1fded1756636730831eb4217fdf047a39159854fe4 https://www.mckinneytexas.org/3340/Studies#NPS https://www.mckinneytexas.org/284/Comprehensive-Planning#SH5 https://www.mckinneytexas.org/3340/Studies#docaccess-77a0787b3dbb4bf53619bbf9b2b0060d84f66d773f233ab08ec397acb5bc3ecc https://www.mckinneytexas.org/350/Historic-Preservation-Resources#docaccess-1eeea345eaacc29939b71ab41d8ee39b5b61bd54ded4e4b87a81c072fba7de0d https://engage.mckinneytexas.org/en/projects/safe-streets-mckinney

City of McKinney, Texas – RFQ No. 27-04RFQ Page 13 of 22

6. Experience producing digital and physical engagement materials of a high design quality, to include basic models to visually demonstrate design concepts.

7. Experience identifying opportunity sites and producing feasibility studies for individual sites, as well as identifying existing regulatory constraints on new development.

8. Knowledge of current financing, leasing, design and construction methodologies. Understanding of current local market conditions.

10. Ability to translate technical planning language and attention-grabbing engagement materials into Spanish.

E. Each firm is responsible for ensuring the SOQ is responsive. Please comply with the instructions in Section 3 – Submittal Requirements. Only firms with relevant planning experience should submit.

The SOQ must include the following:

• A proposed project team (including an organizational chart and team member qualifications/experience) containing the names and associated contact information of the prime provider and any sub-provider’s key personnel proposed for the team and their contract responsibilities/role(s).

Team sub-categories/tasks provided in the organizational chart are to be developed by each respondent and should cover all major work categories/tasks applicable to the services to be provided. Team member experience should be provided, at a minimum, for all major team task leads and include their home office location, key qualifications/certifications, and brief resume overview specific to the services being requested. All proposed team individuals must be currently employed by either the prime provider or sub-provider. Any subsequent changes to key members of the project team after selection must be approved in writing by the City prior to any further contracts being awarded.

• Information showing the team's experience with similar projects in the last five (5) years; similar project-related experience of the task leaders in the last five (5) years; and other pertinent information addressed in this notice.

For each similar project referenced, identify either the project manager’s or the task leader’s specific role(s) and work contributed. Contact information (name, organization, title, phone number, and email address) for at least three (3) professional references from public sector agencies with similar project experience must be provided on the supplemental reference form.

Past project-related experience by project managers and/or task leads while at another firm are acceptable so long as it is clearly stated in the response.

• All other content provided is solely the responsibility of the respondent. It is the responsibility of the respondent to be sure that the response provides

City of McKinney, Texas – RFQ No. 27-04RFQ Page 14 of 22 sufficient detail and clarity to evaluate the respondent’s ability to perform the professional engineering services requested.

2.2 SELECTION CRITERIA:

A. All SOQs submitted will be evaluated by a Selection Committee. All responses will be reviewed for completeness and may be considered as non-responsive if they fail to provide the requested information or adhere to the guidelines outlined in this RFQ. All responses must provide sufficient detail to evaluate the respondent’s ability to perform the professional services requested. The review of the SOQ will be based on the following selection criteria for each category which is submitted:

i. TEAM QUALIFICATIONS AND COMPOSITION (55%). Must include, at a minimum, the following information:

• Team Organizational Chart (Including project manager, major discipline leads, and major sub-provider task leads) clearly showing firm/employment as well as primary office location(s) for each team member provided.

• Team Member Qualifications (Including project manager and major discipline/task leads).

• Team’s relevant experience on projects of similar scope, size, quality and complexity; specifically, the experience of the team members that will be most involved in this project.

• Knowledge of McKinney processes and procedures, experience successfully coordinating with TxDOT on similar projects, and experience with Texas planning regulations.

ii. UNDERSTANDING OF THE PROJECT (30%).

• Creativity and thoughtfulness in approaching the project, as described in this document.

• Concrete demonstration of how they would achieve the project goals, which may include key deliverables, optional deliverables and/or a rough timeline. This would be refined with the successful respondent.

iii. REFERENCES (10%).

Provide at least three (3) professional references from public sector agencies with similar project experience. Past project-related experience by project managers and/or task leads while at another firm are acceptable so long as it is clearly stated in the response. The references will be evaluated on the following:

City of McKinney, Texas – RFQ No. 27-04RFQ Page 15 of 22

• Meeting schedules and meeting budgets.

• Timely communications and cooperation.

• Ability to bring innovative ideas and expertise to the planning process while understanding local constraints.

iv. SUBMITTAL COMPLETENESS AND CONFORMANCE (5%).

• Submittal completeness and conformance with requested information

• Overall quality, clarity, ease of review, and attention to detail evidenced by Respondent’s submittal.

The top ranked firms may be asked to meet with the City and make oral presentations. However, the City may also make a selection directly from the written submittals. The City reserves the right without prejudice to reject any or all submittals.

2.3 STATUTORY REQUIREMENTS FOR A PROFESSIONAL SERVICES CONTRACT

UNDER CHAPTER 2254 – PROFESSIONAL AND CONSULTING SERVICES OF

THE TEXAS GOVERNMENT CODE AND CITY REQUIREMENTS:

A. The City is accepting qualifications for a professional consulting services contract, pursuant to Section 2254 et seq. of the Texas Government Code, in accordance with the terms, conditions, and requirements set forth in this RFQ.

B. The City of McKinney requires ethical behavior and compliance with the law from all individuals and companies with whom it does business.

C. Landscape Architects, Architects, Surveyors and Engineers: If the firm employs landscape architects, architects, surveyors, and / or engineers, the firm will have full responsibility for complying with the requirements of the Texas Occupations Code, Title 6 (Regulation of Engineering, Architecture, Land Surveying, and Related Practices).

2.4 SELECTION PROCESS:

A. Selection Process:

1) The City has prepared this RFQ and will evaluate each respondent's experience, technical competence, capability to perform, past performance of the respondent's team and members of the team, and other appropriate factors submitted by the team or firm. Cost-related or price-related evaluation factors will not be used. The City shall review written responses and rank Respondents on demonstrated competence, qualifications, and responsiveness to the RFQ, on a 100 point scale.

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2) The City may request additional information regarding demonstrated competence and qualifications, the feasibility of implementing these project(s) as proposed, the ability of the respondent to meet schedules, or other factors as appropriate.

3) The City may request a virtual interview with up to 5 (five) respondents, allowing allocation of up to 25 additional review points based on the project team’s presentation, overall interaction, and responses to questions.

B. The successful Respondents will execute the City’s standard Professional

Services Contract.

2.5 SCOPE OF WORK:

A. Project Scope, Schedule: Information about scope and schedule follows:

1) Project Scope:

a) The scope of services will be determined in collaboration with the successful respondent, with the project goals in mind.

b) Scope may include, but is not limited to:

i. Developing an engagement strategy - online and in person, designed to attract representative and relevant input, that follows city engagement and branding guidelines.

ii. Existing conditions analysis

iii. Identification of opportunity sites and feasibility analysis

iv. Conducting engagement and developing engagement materials

v. Developing infrastructure, land use, design, development feasibility, and incentives recommendations and implementation plan

vi. Presentations to elected and appointed officials and community groups, as needed.

vii. Producing final plan

c) Weekly coordination meetings with key team members.

d) Transfer of all draft documentation produced for the project, public or otherwise, in native format at the conclusion of the project.

2) Schedule: The respondent shall provide a tentative proposed project schedule that corresponds with the tentative proposed scope of work to demonstrate time expectations and the speed at which the city can expect the project to be delivered. This Schedule may be adjusted as a result of negotiations on the final scope of work.

City of McKinney, Texas – RFQ No. 27-04RFQ Page 17 of 22

SECTION 3 - SUBMITTAL REQUIREMENTS

3.1 GENERAL INSTRUCTIONS:

A. Respondents should carefully read the information contained herein and submit a complete response to all requirements and questions, as directed.

B. Responses and any other information submitted by Respondents in response to this RFQ shall become the property of the City.

C. The City will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law. Respondents submit qualifications and other submittal information in response to this RFQ at their own risk and expense.

D. Responses which are incomplete or qualified with conditional clauses, or alterations, or items not called for in the RFQ documents, or irregularities of any kind, are subject to disqualification by the City, at its option. The City reserves the right to waive any irregularity or informality in a response or submittal.

E. Each response should be prepared simply and economically, providing a straightforward, concise description of the Respondent’s ability to meet the requirements of this RFQ. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the City's needs.

F. The City makes no guarantee that an award will be made as a result of this

RFQ or any subsequent RFQ, and reserves the right to accept or reject any or all submittals, waive any formalities, irregularities, or minor technical inconsistencies, or delete any item / requirements from this RFQ or contract when deemed to be in the City's best interest. Representations made within the submittal will be binding on responding firms.

G. Failure to comply with the requirements contained in this RFQ may result in a finding that the Respondent is not qualified and is ineligible to submit a submittal in response to any subsequent RFQ.

H. Only individual firms or formal joint ventures may apply. Two firms may not apply jointly unless they have formed a joint venture. Any associates will be disqualified. (This does not preclude a Respondent from having sub-consultants.)

3.2 PREPARATION AND SUBMITTAL INSTRUCTIONS:

A. Respondents must complete, sign and return the attached Response Letter to

RFQ as part of their submittal. Respondent’s company official(s) authorized to execute such submittals on behalf of Respondent must sign submittals. Failure to sign and return these forms will subject your submittal to disqualification.

City of McKinney, Texas – RFQ No. 27-04RFQ Page 18 of 22

B. Page Limits, Size, Binders and Dividers:

Submittal are limited to thirty (30) pages. Pages printed front and back will constitute two (2) pages with each page numbered consecutively. Any submittal exceeding the 30-page limit may be disqualified.

Covers, a one-page maximum cover letter, table of contents, and dividers will not count against the page limit, provided no additional information is included on these pages.

Resumes will count against the page limit.

Supplemental forms (Response Letter and Reference Page) requested in this RFQ will not count towards the page limit and should be included in an appendix or attachment.

All pages must be 8-1/2” x 11” and must use a 11-point foint size in Arial font style (or similar standard font type).

C. Pagination:

All pages of the submittal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.). Attachments should be numbered or referenced separately.

D. The City encourages all responses to be submitted electronically on the City’s electronic procurement portal, Bonfire. Respondents submitting electronically shall provide one (1) pdf file with all documents requested in this RFQ.

Respondents submitting hard copy shall provide one (1) original, so labeled, and one (1) electronic PDF copy (USB) of all documents requested in this RFQ.

E. Hard Copy Submission:

1) The SOQ shall be manually signed in ink by a person having the authority to submit the firm’s information and qualifications.

2) The materials submitted must be enclosed in a sealed envelope (or box or container); the following information must be clearly visible on the outside: the submittal deadline; the RFQ number; Name, telephone number, and the return address of the Respondent.

3) Late submittals properly identified will be returned to Respondent unopened. Late submittals will not be considered under any circumstances.

4) Telephone (PHONE) submittals are not acceptable when in response to the RFQ.

5) Facsimile (FAX) submittals are not acceptable when in response to this

RFQ.

City of McKinney, Texas – RFQ No. 27-04RFQ Page 19 of 22

6) Internet (E-mail) submittals are not acceptable when in response to this

RFQ.

3.3 PRICING:

Submittals shall not include proposal of fees, pricing, or other compensation.

Pricing will be solicited from firms qualified by the City at a later time.

3.4 SUBMITTAL CHECKLIST:

Respondents are instructed to complete, sign, and return the following documents as a part of their submittal. Failure to return these documents may subject your submittal to disqualification.

• Respondent’s Responses to Requested Information

• Signed and Completed Response Letter to RFQ (Section 4)

• Reference page (Section 5)

• W-9

City of McKinney, Texas – RFQ No. 27-04RFQ Page 20 of 22

SECTION 4 – RESPONSE LETTER TO RFQ NO. 27-04RFQ

Tracey Epps, NIGP-CPP, CPPO Procurement Services Manager 401 E. Virginia Street McKinney, Texas 75069

Mrs. Epps, This response is being submitted by the undersigned, on behalf of the Respondent

The person signing this response on behalf of the Respondent represents to the City that:

1) The information provided herein is true, complete and accurate to the best of the knowledge and belief of the undersigned; and

2) Respondent has received the Addenda to this RFQ, specifically,

• Addenda numbered ______ and dated ________________.

3) Respondent’s Texas Secretary of State Filing

Number_____________________________

Executed this ______ day of _________________________, 2026

RESPONDENT:

By:

Name:

Title :

Email : ______________________________

City of McKinney, Texas – RFQ No. 27-04RFQ Page 21 of 22

SECTION 5 - REFERENCES

List at least three (3) companies or governmental agencies (preferably a municipality) where the same or similar products and/or services as contained in this specification package were recently provided.

COMPANY NAME

Contact Person Title

Address PO Box City

State Zip e-mail

Phone Number Fax Number

City of McKinney, Texas – RFQ No. 27-04RFQ Page 22 of 22

SECTION 6 - CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

(Required by Awarded Vendor(s) Only)

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The disclosure requirement applies to a contract entered on or after January 1, 2016.

Filing Process:

The commission has made available on its website a new filing application that must be used to file Form 1295. A business entity must use the application to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. An authorized agent of the business entity must sign the printed copy of the form. The completed Form 1295 with the certification of filing must be filed with the City of McKinney.

The City of McKinney must notify the commission, using the commission’s filing application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the City of McKinney.

Form Availability:

Certificate of Interested Parties Form is available from the Texas Ethics Commission website at the following address:

https://www.ethics.state.tx.us/filinginfo/1295/

For questions regarding and assistance in filling out this form, please contact the Texas Ethics Commission at 512-463-5800.

http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/filinginfo/1295/