01 - 27-01RFQ - CMAR STEP 1 Specifications.pdf

REQUEST FOR QUALIFICATIONS (RFQ)

CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES

FOR THE

CONSTRUCTION OF

FIRE DEPARTMENT FACILITIES

CITY OF MCKINNEY, TEXAS

27-01RFQ – CMAR

ISSUED

FRIDAY, AUGUST 28, 2026

SUBMITTALS WILL BE ACCEPTED ELECTRONICALLY ON BONFIRE OR BY MAIL OR

HAND DELIVERY NO LATER THAN 2:00 PM CT, THURSDAY, SEPTEMBER 24, 2026, TO:

Tracey Epps, NIGP-CPP, CPPO Procurement Services Manager

401 E. Virginia St.

McKinney, Texas 75069

27-01RFQ CMAR Construction for Fire Department Facilities Page 2 of 22

TABLE OF CONTENTS

SECTION 1 – INTRODUCTION

1.1 Background and Special Concerns:

1.2 Statutory Requirements and City Requirements:

1.3 Selection Process, Qualifications Being Sought and Evaluation Criteria:

1.4 Project Scope, Schedule, Payment and Procurement:

SECTION 2 – NOTICE TO RESPONDENTS

2.1 Request for Qualifications Notice:

2.2 Pre-Submittal Conference:

2.3 Submittal Format:

2.4 Submittal Deadline:

2.5 Place for Submission:

2.6 Inquiries and Interpretations:

2.7 Selection Procedure:

2.8 Public Information:

2.9 Respondent’s Acceptance of Evaluation Methodology

2.10 Respondent’s Commitment:

2.11 Respondent’s Eligibility:

2.12 Key Events Schedule:

2.13 Insurance Requirements:

SECTION 3 – SUBMITTAL REQUIREMENTS

3.1 General Instructions:

3.2 Preparation and Submittal Instructions:

3.3 Pricing:

3.4 Submittal Checklist:

SECTION 5 – RESPONSE LETTER TO RFQ

SECTION 6 – RESPONDENTS QUESTIONNAIRE

SECTION 7 – AERIAL AND FLOOR PLANS

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SECTION 1 – INTRODUCTION

1.1 Background and Special Concerns:

A. Background: The City of McKinney, Texas (“City”) is seeking a Construction Manager at Risk firm (the “CMAR”) to perform typical and complete Construction Management services in conjunction with the design and construction of McKinney Fire Department Facilities. The CMAR will work with the City entities, staff, and any appropriate consultants.

1) McKinney Driver Training Pad, Classroom and Storage Building (DTCS)

Project: The Driver Training Pad, Classroom and Storage Building Project will be located on a new site at the southeast corner of Redbud Boulevard and Bloomdale Road directly north of the Collin College Public Safety Training Center. Design is ongoing for DTCS and construction will occur in a single phase.

Features to be included in Driver Training Pad, Classroom and Storage Building Project: The DTCS project will include facilities for both the McKinney Fire Department and the McKinney Police Department including a 350’ x 600’ driver training pad and a separate building that will house multi-purpose training classrooms and associated facilities along with multiple drive-through double-stack apparatus storage bays. The master plan includes additional future storage and / or maintenance bays. Budget for the DTCS project is approximately $12 million. See Section 1.4 for a detailed list of planned spaces and amenities.

2) New Fire Station Project: A future project at this same site will include a new

Fire Station (likely McKinney Fire Station 12) with an approximate total project cost of $15 million, approximately 16,000 square feet, with typical fire station amenities. Master planning is complete for this facility with full design and construction schedules still to be determined.

B. Special Concerns: The City is seeking a Construction Manager at Risk in a two-step process as outlined in Texas Government Code Chapter 2269 - Contracting and Delivery Procedures for Construction Projects. The CMAR will perform pre-construction and construction services working with City staff, City consultants and the selected Architect, who is Conduit Architecture + Design for all projects listed. In seeking a CMAR, the City is looking for a qualified general contractor with prior, recent experience in the construction and renovation of similar facilities as set forth herein:

1) The CMAR will be able to work with the Architect during the design phase, prior to construction, to analyze the Architect’s design, including the Plans and Specifications, to ensure the feasibility and constructability of the Project design, and to assist in bringing the estimated construction cost of the Project within the Construction Budget through value engineering, the selection of construction systems and materials, cost estimating, scheduling, and other means, without adversely affecting the capacity and quality of the Project; and

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2) The CMAR will propose a Guaranteed Maximum Price (GMP) for each of the construction Projects. which is within the approximately $27 million project construction budget ($12 million for DTCS and $15 million for the new Fire Station), after or during the preconstruction services, and prior to a 100% set of construction documents for each project. It is the City’s intent that upon successful completion of the preconstruction services, the CMAR will serve as the general contractor for the projects during the construction phase.

1.2 Statutory Requirements and City Requirements:

A. The Construction Manager-at-Risk (CMAR) must be selected following the requirements contained within Texas Government Code Chapter 2269 – Contracting and Delivery Procedures for Construction Projects.

B. A “Construction Manager-at-Risk” is a sole proprietorship, partnership, corporation, or other legal entity that assumes the risk for construction, rehabilitation, alteration, or repair of a facility at the contracted price as a general contractor and provides consultation to the City regarding construction during and after the design of the facility.

C. Architects and Engineers: The City has selected Conduit Architecture + Design

(Architect) to prepare construction documents for the Project and who has full responsibility for complying with the requirements of Chapter 1051, Subtitle B of the Texas Occupations Code (Regulation of Architecture and Related Practices).

D. Ethical Behavior: The City of McKinney requires ethical behavior and compliance with the law from all individuals and companies with whom it does business.

1.3 Selection Process, Qualifications Being Sought and Evaluation Criteria:

A. Selection Process:

1) The process for selection of a Construction Manager at Risk for this project will be a two-step process. The time period for responding to the RFQ for the first step is set out in this RFQ. After receiving the Submittals, the City will publicly open and read aloud the names of the parties providing submittals (referred to herein as “Respondents”) received in accordance with the submission deadline.

2) In the second step, the City may request a Proposal of five (5) or fewer Respondents, selected solely on the basis of qualifications, to provide additional information, including the construction manager-at-risk's proposed pre-construction services fee, the construction services fee and prices for fulfilling the general conditions. The time period for responding to the request for proposal (RFP) will be set out in the RFP.

3) Within 45 days after the opening of the Proposals, the City will evaluate and rank the Respondents based on the Selection Criteria set out in the RFQ and RFP. Unless the City rejects all Submittals and Proposals, the City will authorize negotiations with the first-ranked Respondent. If the parties cannot negotiate a

27-01RFQ CMAR Construction for Fire Department Facilities Page 5 of 22 successful agreement, the City will terminate negotiations with the first-ranked Respondent and commence negotiations with the second-ranked Respondent in the same manner. If an agreement is not reached, the City will proceed with this process, in order of ranking, until an agreement is reached, or all Submittals and Proposals are rejected. The City reserves the right to reject any and all Submittals and Proposals.

B. Qualifications Being Sought:

1) The Respondent’s successful and cost-effective experience and expertise with projects of similar type, size, scope and quality, particularly on Fire Department facilities.

2) The Respondent’s past performance and demonstrated capability on similar projects with this or other local municipality and on construction of publicly funded projects.

3) The Respondent’s capability to provide the resources, including financial, equipment and staffing, necessary to meet project requirements.

4) The Respondent’s proposed project personnel as shown in a project organizational chart and including their qualifications and experience as evidenced by their resumes.

5) The Respondent’s recent experience with pre-construction services, as well as risk management strategies for project budget and schedule adherence in a highly volatile market.

6) The Respondent’s safety record supported by accurate and verifiable data.

7) The Respondent’s reference letters indicating the quality of previous work on similar projects and satisfaction from past customers.

Consideration may also be given to any additional information and comments included, and within the page limitations, at the selection phase if it reflects on the Respondent’s qualifications to perform the services required for this Project.

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C. Evaluation Criteria: The evaluation criteria will be grouped as follows:

Scoring (100-point scale Step 1; 125-point scale including Step 2 and 150-point scale with interview):

Step 1 – 100 Points Maximum 40 points - Firm and Individual Qualifications o Firm’s number of years in business, size, and staffing o Firm’s experience on public projects of similar scope, size, quality and complexity, particularly on Fire Department facilities o Firm’s safety record and successful completion of municipal and similarly scaled projects o Firm’s specific relevant project quality control / quality assurance o Experience of proposed personnel on similar projects and as a project team, particularly on Fire Department facilities

25 points - Capability and Capacity to Perform Work o Workload and availability to meet schedule o Project management plan, including project organization chart and resumes o Knowledge of McKinney processes and procedures o Proximity to the project site

20 points - References o Meeting schedules and meeting budgets o Timely communications and cooperation o Adherence to owner’s vision and quality of construction

10 points - Proposed Project Schedule 5 points - Submittal Completeness and Conformance o Submittal completeness and conformance with requested information o Overall quality, clarity, ease of review, and attention to detail evidenced by Respondent’s submittal

Step 2 – 25 Points Maximum

25 points - Proposal (requested of no more than top 5 respondents) o Proposed pre-construction services fees o Proposed construction services fees o Proposed additional subcontractor and administrative additional fees o Proposed staffing plan o Proposed detailed project schedule o Proposed bond rating o Proposed general conditions

Interview – 25 Points Maximum

25 points - Interview (if desired) o Proposed project team presentation o Proposed project team interaction o Proposed project team communications skills o Proposed project team responses to interview questions

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1.4 Project Scope, Schedule, Payment and Procurement:

A. Scope of Work:

1) Preconstruction Services: The CMAR will work with the Architect and the City and review construction documents in process and at 30%, 60%, 90% and 100% levels of completion to ensure the feasibility and constructability of the Architect’s design, and that the cost of construction of the Project is within the estimated Construction Budget through value engineering, the selection of construction systems and materials, cost estimating, scheduling, and other means. The CMAR will also review the project schedule and identify critical path and long lead items. Upon the completion of, or during such preconstruction services, and prior to the completion of the 100% set of construction documents, the CMAR will submit a proposal of a Guaranteed Maximum Price for the construction of the Project, which is within the City’s Construction Budget.

2) Bidding Services: Should the City exercise its option; the CMAR will serve as

General Contractor to complete all work for the bidding and construction of the project. The CMAR will be responsible for coordination of all bids, advertisement and solicitation, bid procurement, selection of sub-consultants or trade contractors as outlined in Texas Government Code Chapter 2269. CMAR will also be responsible for issuance of pre-purchase orders for long lead items, if required.

3) Construction Services: Should the City exercise its option, the CMAR will serve as General Contractor to complete all work for the construction of the Project.

The scope of Construction services will be determined based on the final Drawings and Specifications but may include, but not be limited to, one or more of the following areas of work: site clearing, excavation, fill, select fill and backfill; site utilities; concrete sidewalks, paving and roadway / parking lot work, rough and finish grading, topsoil and grass planting; fencing and gates, site lighting, retaining wall construction, landscape installation, irrigation, concrete piers, concrete slab-on-grade, concrete masonry (CMU) interior walls, cast stone lintels, limestone and plaster exterior veneer, concrete floor topping, masonry, code mandated storm shelter, structural steel frame (columns and joists), metal roof deck, metal wall and roof panels, miscellaneous metals and metal fabrications; rough and finish carpentry, millwork and casework; damp proofing and waterproofing, caulking and sealants, thermal insulation, flashing and sheet metal, metal soffit panels, metal roofing, modified bitumen roofing;

other roofing, wood doors, metal doors and frames, aluminum doors and frames, glass and glazing, finish architectural hardware, acoustical ceilings, resilient flooring and base, carpeting, tile or wood flooring, metal studs and support systems, gypsum drywall, painting and special floor coatings, interior and exterior signage; metal louvers and miscellaneous specialties; furnishings and appliances; equipment and specialty equipment; sound enhancement systems; storm shelters, fire protection; lightning protection;

telecommunications systems, audio / visual and security systems and mechanical, plumbing and electrical systems, and any other requirements set out in the Contract Documents.

4) The work does not include construction materials inspection services, and the materials testing services necessary for the City’s acceptance of the Project, 27-01RFQ CMAR Construction for Fire Department Facilities Page 8 of 22 which will be performed under a separate contract with an independent provider engaged directly by the City. The work also does not include commissioning services which will be performed under a separate contract with an independent provider.

a) DTCS: The project will include the following elements, at a minimum:

o A 350’ x 600 ‘ driver training pad o Two classrooms separated by an operable partition o Multiple bays of drive-through, double-stack apparatus storage bays

(the exact number of bays will be determined during the design and estimating phases) o Lobby and public interaction spaces o Breakroom and restrooms o Storage and specialty function areas o Mechanical, electrical, plumbing and technology related spaces o Audio/visual equipment o A 2-story outdoor observation structure o Various shade structures o Parking and related site improvements

b) New Fire Station: The future fire station with approximately 16,000 square feet will include the following elements, at a minimum o 3 vehicle, double stack, drive though apparatus bays o Public lobby and restrooms o Conference room o 2 to 3 offices and a study o Storage areas o Full service kitchen with individual pantries and refrigerators o Dining room o Day room o Locker rooms and bathrooms o Dorm rooms o Officer quarters o Laundry room o Bunker gear room o Exercise room o Cascade room o Decontamination room o Tool and equipment storage rooms o MEP equipment and an emergency generator o IT / Data room o Mezzanine storage o Outdoor cooking area o Site work required including landscaping, signage, fencing and lighting o Site utilities including water, sanitary, storm sewer and detention, electrical, gas and telecommunications o Driveways, sidewalks and parking lots

5) The overall site plan for McKinney Driver Training Pad, Classroom and Storage

Building Project along with schematic design plans are included in Section 7 at the end of this document. The future fire station is also shown on the overall

27-01RFQ CMAR Construction for Fire Department Facilities Page 9 of 22 site plan. These documents are included for informational purposes only and no warrantee or guarantee is implied or expressed.

6) The City has impact and related costs for late completion. Liquidated damages of $1,000.00 per day will be assessed for late completion.

7) A Field Office must be assembled on-site by the CMAR. The Field Office will provide office space for the CMAR field team, plus additional space for project meetings, a workspace for the City’s project staff and for the City’s architect.

The Field Office shall be equipped with a copier, facsimile machine, and telephone land line or cellular telephone.

8) CMAR staff, at a minimum, shall consist of a full-time on-site general superintendent and project clerk, as well as a full-time project manager and a part-time project executive. Percentages of staff time shall be negotiated.

CMAR project team staffing shall not change without the consent of the City.

B. Schedule:

The CMAR shall provide a proposed construction schedule for McKinney Driver Training Pad, Classroom and Storage Building Project with this submittal. This Schedule may be adjusted as a result of negotiations on submittals or preconstruction services and/or construction services provided by the Construction Manager at Risk.

C. Payment:

The City will make all construction payments directly to the CMAR, for their distribution of payments to the subcontractors and suppliers as appropriate. Accounting by the CMAR will be on a monthly line-item submittal based on a preapproved Schedule of Values. Release of lien for work to date, along with an updated schedule and project status report, will be required for each monthly payment requested by the CMAR.

D. Procurement:

1) The successful Respondent will enter into a Construction Manager-at-Risk Agreement (“Agreement”) with the City (e.g. AIA Documents A133 Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price along with AIA A201General Conditions of the Contract for Construction), with City modifications and any associated Special Conditions.

2) Upon execution of the Agreement, the CMAR must show ability to provide the City required insurance and bonds; payment, performance, project maintenance, and right-of-way maintenance.

3) The CMAR and all subcontractors must comply with the prevailing wage rate requirements described in the Agreement.

4) The CMAR must select subcontractors or trade contractors in accordance with the terms of applicable law and the Agreement, which are summarized as follows:

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a) A CMAR shall publicly advertise and solicit either competitive bids or competitive sealed submittals from trade contractors or subcontractors for the performance of all major elements of the work other than the minor work that may be included in general conditions. A CMAR may seek to perform portions of the work itself if the CMAR submits its bid or proposal for those portions of the work in the same manner as all other trade contractors or subcontractors and if the City determines that the CMAR’s bid proposal provides the best value for the City.

b) The CMAR, the Architect and the City shall receive and publicly open all trade contractor or subcontractor bids or submittals in a manner that does not disclose the contents of the bid or proposal during the selection process. The CMAR will document the basis of its selection and make the evaluations public not later than the 7th day after the date the contract is awarded, as required by law. All trade or subcontractor bids are to be reviewed and approved by the City prior to award.

c) If the CMAR reviews, evaluates, and recommends to the City a bid or proposal from a trade contractor or subcontractor, but the City requires a bid or proposal from another trade contractor or subcontractor to be accepted, then, pursuant to the terms of the Agreement, the City shall compensate the CMAR by a change in Contract Sum, Contract Time, or Guaranteed Maximum Price for any additional cost and risk, which has been demonstrated to City’s satisfaction and as required by the Agreement, that the CMAR may incur because of the City’s requirement that another trade contractor or subcontractor bid or proposal be accepted.

5) The City reserves the right to contract separately with other consultants, suppliers and vendors as deemed to be in the best interest of the project.

6) The City may elect to procure certain materials/equipment/furnishings with coordination and scheduling support from the CMAR. The materials/equipment/ furnishings would then be assigned to the CMAR with the full acceptance of coordination and installation. Qualifications is to include coordination of the following potentially City supplied equipment.

a) Computer and telecommunications equipment and installation

b) Audio/visual equipment and installation

c) Security equipment and installation

d) Furniture and shelving (e.g. high-density shelving, if any) installation

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SECTION 2 – NOTICE TO RESPONDENTS

2.1 Request for Qualifications Notice:

The City of McKinney, Texas (the “City”) is accepting submittals for a CMAR contract, pursuant to Chapter 2269 et seq. of the Texas Government Code, in accordance with the terms, conditions and requirements set forth in this Request for Qualifications (“RFQ”).

RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS

RFQ CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS

AND QUESTIONS AS DIRECTED.

2.2 Pre-Submittal Conference:

A virtual pre-submittal conference will be held at the time and date listed in Section 2.12.

The conference will be held via video conference at:

The purpose of this conference is to discuss with potential Respondents the services to be provided and for potential Respondents to ask questions arising from their review of the Request for Qualifications. This pre-submittal conference is for informational purposes only.

Answers furnished will not be official until verified in writing by the issuing office or department.

Copies will be provided of all persons attending and registering at the conference.

2.3 Submittal Format:

Responses must comply with the Submittal Requirements set out in Section 3 of this RFQ.

2.4 Submittal Deadline:

The City will accept responses to this RFQ until the time and date listed in Section 2.12, after which time all responses timely received will be publicly opened, and the names of the Respondents read aloud. Respondents are invited to join a video conference opening at:

for acknowledgement of qualification statements. Responses received after the submittal deadline will not be considered.

2.5 Place for Submission:

Responses are encouraged to be submitted electronically on the City’s electronic procurement system, Bonfire. First-time users should consider submitting their Statement of Qualifications early to ensure receipt. Hard copy submissions will also be accepted at City of McKinney, Procurement Services by mail or hand delivery and shall be marked as follows:

27-01RFQ - CMAR401 E. Virginia Street

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It is the responsibility of each Respondent to ensure responses are submitted in a timely manner. The City is not responsible for delays in mail delivery or failure of couriers to deliver responses prior to the expiration of the submission deadline. The City shall not be obligated to reimburse any expenses incurred by any Respondents in preparing their response.

The City of McKinney cannot guarantee, due to internal mail delivery procedures that any qualifications sent priority mail will be picked up from the post office by City employees and delivered to Procurement Services by the required closing date and time. It is recommended that qualifications deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address. Respondent shall bear full responsibility for ensuring that the qualifications are delivered to the specified location by due date and time.

2.6 Inquiries and Interpretations:

Responses to inquiries which directly affect an interpretation or change to this RFQ will be issued in writing by addendum. Requests for interpretation or changes to this RFQ must be submitted via the “Public Q&A” section for this project, on the City of McKinney electronic procurement system by the time and date listed in Section 2.12 below. All such addenda issued by the City prior to the last date that submittals are required to be received shall be considered part of the RFQ, and the Respondent shall be required to consider and acknowledge receipt of such in its response. Firms receiving this RFQ other than directly from the City are responsible for notifying the City that they are in receipt of a submittal package and are registered on the City’s electronic procurement system at https://mckinneytexas.bonfirehub.com/, in the event an addendum is issued. It is the obligation of the Respondent to make sure that it has received all addenda prior to submission of its response.

Only those responses to inquiries which are made by formal written addenda shall be binding.

Oral and other interpretations or clarifications will be without legal effect and shall not be binding on the City. The Respondent must acknowledge receipt of all addenda in its response.

2.7 Selection Procedure:

The procedure for selecting the CMAR is described in Section 1.3 of this RFQ.

2.8 Public Information:

The City considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and / or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that the City strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of public information.

https://mckinneytexas.bonfirehub.com/

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2.9 Respondent’s Acceptance of Evaluation Methodology

WAIVER OF CLAIMS: Each Respondent by submission of a response to this RFQ waives any claims it has or may have against the City and the City’s Representative(s) in this process and their respective employees, officers and elected officials, members, directors and partners, agents and representatives regarding the administration of the RFQ process, the RFQ evaluation, and the critique and selection of qualified Respondents. Submission of a qualifications statement indicates the Offeror’s and Respondent’s acceptance of the evaluation technique set out in this Request. In this regard, Respondent acknowledges that the selection process and evaluations of responses submitted constitute public information under Texas law and Respondent waives any claim it has or may have regarding any information contained in or derived from such evaluations.

2.10 Respondent’s Commitment:

Respondent understands and agrees that the City has the ability to terminate its selection process at any time, and to reject any and all Responses, or any and all Submittals, and that the City has made no representation, written or oral, that it will award a contract for this Project.

Furthermore, Respondent recognizes and understands that any cost incurred by the Respondent which arises from Respondent’s submittal of a Response to this RFQ, or subsequent Proposal to the City’s Request for Proposals, if applicable, shall be the sole responsibility of Respondent.

2.11 Respondent’s Eligibility:

Only individual firms or formal joint ventures may respond to this RFQ. Two firms may not respond jointly unless they have formed a joint venture. (This does not preclude a Respondent from having consultants.)

Any firms obligated by law to register with the Texas Secretary of State must include their filing number on the Respondents Questionnaire. Responses from entities that are required to register and maintain an active right to transact business in Texas but fail to provide a filing number or lack an active right to transact business in Texas, may be deemed non-responsive and subsequently rejected.

2.12 Key Events Schedule:

Currently, the City has established this tentative timeline for its selection process:

Issue Request for Qualifications Friday, August 28, 2026 Pre-Submittal Conference Tuesday, September 8, 2026, 2:00 PM CT Interpretation Deadline Thursday, September 10, 2026, 2:00 PM CT Issue Addendum Monday, September 14, 2026 RFQ Deadline Thursday, September 24, 2026, 2:00 PM CT Step 2 RFP Issuance Tuesday, October 6, 2026 Interviews, if needed: October 19th Recommendation to Award: November 3rd

This timeline is subject to change by City.

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2.13 Insurance Requirements:

A. Before commencing work, the Construction Manager (CMAR), at its own expense, procure, pay for and maintain the following insurance written by companies approved by the state of Texas and acceptable to the City of McKinney. The CMAR shall furnish to the City of McKinney Procurement Services Manager certificates of insurance executed by the insurer or its authorized agent stating coverages, limits, expiration dates and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows:

27-01RFQ - CMAR CONSTURCITON

FOR FIRE DEPARTMENT FACILITIES

City of McKinney ATTN: Procurement Services P.O. Box 517 McKinney, Texas 75070 Or email to: procurement@mckinneytexas.org

1. Commercial General Liability insurance, including, but not limited to Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum limits of $2,000,000 per-occurrence and $4,000,000 general aggregate. Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis.

2. Workers’ Compensation insurance with Texas statutory limits; and Employer’s Liability coverage with minimum limits for bodily injury: a) by accident, $1,000,000 each accident,

b) by disease, $1,000,000 per employee with a per policy aggregate of $1,000,000.

3. Business Automobile Liability insurance covering owned, hired and non-owned vehicles, with a minimum combined single limit of $1,000,000.

4. Umbrella or Excess Liability insurance with minimum limits of $5,000,000 each occurrence and annual aggregate for bodily injury and property damage, that follows form and applies in excess of the above indicated primary coverage (1, 2 and 3). The total limits required may be satisfied by any combination of primary, excess or umbrella liability insurance provided all policies comply with all requirements. The CMAR may maintain reasonable deductibles, subject to approval by the City of McKinney.

5. If the CMAR serves as general contractor for the Project during the construction phase, Builder’s Risk Insurance will be required. It shall provide All-Risk coverage including, but not limited to, Fire, Extended Coverage, Vandalism and Malicious Mischief, Flood (if located in a flood zone) and Theft in an amount equal to one hundred percent (100%) of the completed value of the project in question. The policy shall be written on a Completed Value Form, including materials delivered and labor performed for the project. The policy shall be written jointly in the names of the City, contractor and subcontractors as their interests may appear. The policy shall have endorsements as follows:

mailto:procurement@mckinneytexas.org

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a. This insurance shall be specific as to coverage and not contributing insurance with any permanent insurance maintained on the property.

b. Loss, if any, shall be adjusted with and made payable to the City on behalf of all insureds as their interests may appear.

B. With reference to the foregoing required insurance, the contractor agrees to the following:

1. A waiver of subrogation in favor of City of McKinney, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy.

2. The City of McKinney, its officials, employees and officers shall be covered as additional insureds on the Commercial General Liability and Business Automobile Liability policies.

3. Policies of insurance shall not be cancelled non-renewed, terminated, or materially changed unless and until thirty (30) days notice has been given to City of McKinney.

C. The total limits required may be satisfied by any combination of primary, excess or umbrella liability insurance provided all policies comply with all requirements. The contractor may maintain reasonable deductibles, subject to approval by the City of McKinney

D. All insurance shall be purchased from insurance companies that meet a financial rating of A- VI or better as assigned by A.M. Best Company or equivalent.

E. The contractor shall require any sub-contractors and other persons doing business with or for the contractor related to the work to maintain at least the insurance as required, or their liability shall be covered by the contractor.

F. The Contractor agrees to comply with all applicable provisions of Texas Administrative Code regarding building or construction contracts with governmental entities and the contractual requirements.

1. Certain language must be included in this Construction Agreement and in the Contractor’s contracts with subcontractors and others relating to the work;

2. the Contractor is required to submit to the City certificates of coverage for its employees and for all others providing services relating to the work until all project work is completed;

and

3. the Contractor is required to post certain notices at job sites.

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SECTION 3 – SUBMITTAL REQUIREMENTS

3.1 General Instructions:

A. Respondents should carefully read the information contained herein, and submit a complete response to all requirements and questions as directed.

B. Responses and any other information submitted by Respondents in response to this

RFQ shall become the property of the City.

C. The City will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law. Respondents submit Qualifications and other submittal information in response to this RFQ at their own risk and expense.

D. Responses which are qualified with conditional clauses, or alterations, or items not called for in the RFQ documents, or irregularities of any kind, are subject to disqualification by the City, at its option. The City reserves the right to waive any irregularity or informality in a Response or Qualifications.

E. Each Response should be prepared simply and economically, providing a straightforward, concise description of the Respondent’s ability to meet the requirements of this RFQ. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the City's needs.

F. The City makes no guarantee that an award will be made as a result of this RFQ or any subsequent RFQ, and reserves the right to accept or reject any or all submittals, waive any formalities, irregularities, or minor technical inconsistencies, or delete any item/requirements from this RFQ or contract when deemed to be in the City's best interest. Representations made within the Qualifications will be binding on responding firms.

G. Failure to comply with the requirements contained in this RFQ may result in a finding that the Respondent is not qualified and is ineligible to submit a Qualifications in response to any subsequent RFQ.

H. Only individual firms or formal joint ventures may apply. Two firms may not apply jointly unless they have formed a joint venture. Any associates will be disqualified. (This does not preclude a Respondent from having consultants.)

3.2 Preparation and Submittal Instructions:

A. Respondents must complete, sign and return the attached Response Letter to RFQ, Section 5, as part of their submittal. Respondent’s company official(s) authorized to execute such submittals on behalf of Respondent must sign submittals. Failure to sign and return these forms will subject your submittal to disqualification. Any addenda must be acknowledged in the response letter.

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B. Responses to this RFQ should consist of answers to the required questions in Section 6 Respondent Questionnaire. It is not necessary to repeat the question in your response; however, it is essential that you reference the question number with your response corresponding accordingly. In cases where a question does not apply or if unable to respond, reference the question number and indicate N/A (Not Applicable) or N/R (No Response), as appropriate. Briefly explain your reason when responding N/R.

C. Page Size, Binders and Dividers:

Submittals must be typed on letter-size (8-1/2” x 11”) paper. The City requests that submittals be printed on both sides of the paper and each copy submitted in a separate three (3) ring binder. Preprinted material should be referenced in the submittal and included as labeled attachments. Tabs for ease of reference should divide sections.

Number each side of each page consecutively, including letters of interest, brochures, licenses, resumes and supplemental information. Submittals must be limited to 30 pages. Covers, table of contents and divider tabs will not count as pages, provided no additional information is included on those pages. For clarification, one sheet of paper printed on both sides of the sheet will count as 2 pages. Provide the number of copies of the submittal specified in Section 3.2.E. Any submittals exceeding the 30-page limit may be disqualified.

D. Pagination:

All pages of the submittal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.). Attachments should be numbered or referenced separately.

E. Number of Copies:

The City encourages all responses to be submitted electronically on the City’s electronic procurement system, Bonfire, however, hard copy submissions will also be accepted as outlined in Section 3.2.F.

Respondents submitting electronically shall provide one (1) pdf file with all documents requested in this RFQ.

Respondents submitting hard copy submissions shall provide one (1) original, so labeled, and one (1) electronic pdf copy (USB) of all documents requested in the RFQ.

F. Submission:

1) Show the Request for Qualifications number and submittal date in the lower left-hand corner of your sealed submittal envelope (or box or container).

2) The materials submitted must be enclosed in a sealed envelope (or box or container); the package must show clearly the submittal deadline; the RFQ number must be clearly visible; and name, telephone number and the return address of the Respondent must be clearly visible on the outside of the sealed envelope (or box or container).

3) Late submittals properly identified will be returned to Respondent unopened.

Late submittals will not be considered under any circumstances.

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4) Telephone (“PHONE”) submittals are not acceptable when in response to this Request for Qualifications.

5) Facsimile (“FAX”) submittals are not acceptable when in response to this

6) Internet (“Email”) submittals are not acceptable when in response to this

3.3 Pricing:

Submittals shall not include proposal of fees, pricing or other compensation.

For firms qualified by the City in Step 1 during this CMAR selection process, pricing will be requested during Step 2 in a Request for Proposals.

3.4 Submittal Checklist:

Respondents are instructed to complete, sign and return the following documents as a part of their submittal. Failure to return these documents may subject your submittal to disqualification.

• Respondent’s Responses to Requested Information

• Signed and Completed Response Letter to RFQ

• Respondent’s Response to Questionnaire

• W-9

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SECTION 5 – RESPONSE LETTER TO 27-01RFQ

401 E. Virginia Street

Mrs. Epps, This response is being submitted by the undersigned, on behalf of the Respondent

The person signing this response on behalf of the Respondent represents to the City that:

1) The information provided herein is true, complete and accurate to the best of the knowledge and belief of the undersigned; and

2) Respondent has received the Addenda to this RFQ, specifically, Addenda numbered and dated ________________.

3) Respondent’s Texas Secretary of State Filing

Number_____________________________

Executed this ______ day of _________________________, 2026.

RESPONDENT:

By:

Name:

Title :

Email : ______________________________

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SECTION 6 – RESPONDENTS QUESTIONNAIRE – 27-01RFQ

Respondents are required to submit a complete response to each of the below listed items. Responses requiring additional space should be brief and submitted as an attachment to the Respondent’s Questionnaire.

1. Legal name of the company:

Authorized point of contact for the company:

Name:__________________________ Title: __________________________________

Email:__________________________ Cell: __________________________________

Address of office that would be providing service:

Main phone: ___________________ Direct phone: _____________________________

Number of years in Business: __________

Type of Operation: Individual ________ Partnership _________ Corporation _________

Number of Employees: ________ Annual Sales Volume: _________________________

Texas Secretary of State Filing Number: ___________________________

2. State whether you will provide a copy of your company's financial statements for the past two

(2) years, if requested by the City.

3. Provide a financial rating of your company and any documentation (e.g. a Dunn & Bradstreet analysis), which indicates the financial stability of the company.

4. Is your company currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, please explain the impact both in organizational and directional terms.

5. Provide any details of all past or pending litigation or claims filed against your company arising out of or in connection with your company's performance under a contract for construction management and / or construction services. Describe how such suit or claims were resolved.

6. Is your company currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify date(s), details, circumstances, and prospects for resolution.

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7. Does any relationship exist between your company and any of City’s officers, employees whether by relative, business associate, capital funding agreement or any other such kinship?

If yes, please explain.

8. Provide your company’s safety data including your Experience Modifier Rate (EMR), Recordable Incident Rate (RIR) and Loss Indicator Rate (LIR).

9. Provide details regarding any special services, management characteristics or other benefits / advantages offered for the City in selecting your company and discuss any unique challenges or potential pitfalls envisioned with this project.

10. Describe your firm’s past performance on other contracts for the City of McKinney or other cities (e.g. cost control, cost savings, schedule control) and your firm’s demonstrated management qualifications with CMAR projects, particularly those that are similar to the proposed project type in size, scale and complexity in a volatile construction cost market.

11. Provide a minimum of three (3) and a maximum of five (5) projects with photos for which your firm has provided / is providing construction management or construction services which are most related to this project. In determining which projects are most related, consider: same or related use of facilities related size and complexity; whether the project was an expansion of an existing facility or new construction; how many members of the proposed team (and their role) worked on the listed project; and, how recently the project was completed. List the projects in priority order, with the most related projects listed first and the relevance described.

12. For each of the listed projects, provide the following information: project square footage, construction cost (original Budget, GMP and final construction cost), current phase of development, estimated (or past) completion date, type of construction services provided (CMAR with GMP, CM-agency, design / build, general contractor-low bid, competitive sealed proposals), owner’s contact person and telephone number, and the name and telephone number of the project architect.

13. Provide a project organization chart along with resumes of key personnel; Project Manager, Estimator, and Superintendent that shows experience with projects of similar size, complexity and scope and include the percentage of time for each proposed position.

14. Provide a proposed project schedule in Gantt chart format for the project including major milestone dates.

15. Describe your company's quality assurance program, what are your company’s requirements, and how are they measured? In particular, describe the way your firm maintains quality control during the pre-construction and construction phases.

16. Provide customer reference letters from no less than three (3) public entities with which

Respondent currently has contracts and / or has previously provided construction management services of equal type and scope within the past five (5) years. DO NOT ONLY USE

REFERENCES FROM CURRENT CITY OF MCKINNEY OFFICIALS.

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SECTION 7 – AERIAL AND FLOOR PLANS