005B-25_Bid_Document.pdf

Invitation No. 005B-24

ITB 005 – Tree & Brush Power Shearing, Trimming, Mulching & Removal Services 10 04 24

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this bid solicitation is to establish contracts with qualified bidders for Tree & Brush Power Shearing, Trimming, Mulching and Removal Services in accordance with the attached specifications and ODOT’s Standard Terms and Conditions. Work to be performed consists of trimming the side and top of trees and brush encroaching along the roadside of the roadway and/or shoulder and complete removal of the tree and stump in some cases. Work may also include the removal of dead or damaged tree limbs and trunks to eliminate hazardous conditions, and mulching and chipping of debris in place.

The contract is multiple award and does not constitute any guarantees for either a minimum or maximum amount of work to be perform.

NOTE TO VENDORS: This work may have environmental regulatory restrictions. The District Environmental Coordinator or Transportation Manager will provide a list of conditions for each site that the Vendor must follow.

NOTE TO ODOT USERS: For each individual work location, follow the appropriate environmental requirements which can be found in either the Highway Operations Environmental Checklist or the NEPA document prior to contacting the Vendor; as needed contact the District Environmental Coordinator prior to contacting the Vendor.

Section 2: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02.

Bidders may submit bids on any or all districts included in this invitation to bid. Bidders will only be required to provide services in the Districts bid and awarded to the bidder in response to this invitation to bid.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Section 3: Contract Duration

The effective duration of this agreement shall be from November 1, 2024 through September 30, 2025.

mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

Section 4: Bid Pricing for Service Locations

The net unit bid prices shall be as designated on the Pricing Sheet. See Section 5, Hours of Work, for establishing bid prices.

NOTE: Purchase orders, when issued, will detail specific destination points.

NOTE: The vendor will be required to provide services in all counties within each District they bid.

District 1 – Lima District 7- Sidney District 2 - Bowling Green District 8 - Lebanon

District 3 – Ashland District 9 - Chillicothe

District 4 - Akron District 10 - Marietta

District 5 - Jacksontown District 11 - New Philadelphia

District 6 - Delaware District 12 - Garfield Heights

Central Garage - Columbus (CG)

Section 5: Hours of Work

Operating times for the purpose of this contract bid shall be based upon an eight (8) hour day, and a five (5) day (40 hour) week.

ODOT and the vendor may agree to alternate schedules per project. Pricing will be adjusted accordingly.

Section 6: Vendor Review of Proposed Work

District will contact vendor(s) to review proposed Project and request a quote. Upon review of quotes, ODOT will consider the quotes and received in determining of the project will be performed, and in selecting a vendor.

Vendor will be required to begin services within five (5) calendar days after written or verbal notification of a purchase order to perform work from the Department.

Section 7: Specifications, Terms & Conditions for Tree & Brush Power Shearing, Trimming, Mulching, and Removal

7.1 Environmental Requirements

Mulched or chipped debris can be left in place as long as it does not create a hazard or block drainage as determined by ODOT.

Prior to performing the work, if the work has environmental regulatory restrictions, the District

Environmental Coordinator, Transportation Administrator or District/County designee will provide a list of conditions for each site that the Vendor must follow. ODOT will obtain all necessary environmental clearances and provide the conditions to the Vendor prior to the quote request for a specific project. Conditions may include, but are not limited to seasonal work restrictions, avoiding impacts to protected resources such as streams, wetlands, or cultural resources. The Vendor will perform all work in adherence to these site-specific requirements, conditions, and limitations.

Note: For Maintenance projects that are 100% state-funded, trees that are hazardous/treat to safety can be removed immediately, regardless of the time of year.

Section 8: Location

Power shearing, mulching, chipping, removal, or trimming of trees and brush will be required along road right-of-ways as directed and specified by ODOT.

Section 9: Operations Specifications

9.1 Work shall be done in accordance with recognized and approved current arboriculture methods with emphasis on tree and brush health and symmetry. All work shall be done with minimum damage to trees and brush that are intended to remain.

9.2 All disposals shall be done in accordance with state, federal and local environmental and waste disposal laws and regulations. Mulching and chipping of trimmings shall be accomplished by equipment suitable for performing this task (See Section 10.3). All work done in Asian Longhorned Beetle, Hemlock Pest (woolly adelgid), Gypsy Moth, Walnut Twig Beetle and other applicable quarantined areas must be done in compliance with Ohio Administrative Code 901:5 and Ohio Department of Agricultural guidelines. While the Emerald Ash Borer quarantine within Ohio was rescinded in 2011, Ohio is still inside the Federal quarantine boundary, and the movement of EAB regulated articles cannot exit the quarantine boundaries without Federal permits. More information about these pests can be obtained from the ODNR Tree Pest Website http://forestry.ohiodnr.gov/pests

9.3 The operation of equipment that will cause damage to the roadway pavement or that will cause rutting to turf areas beyond the nominal will not be allowed for use. In the event that damage does occur to either of these specified areas, the vendor will make the necessary repairs as directed by

ODOT.

9.4 If requested, the vendor shall provide traffic control conforming to the Ohio Manual of Uniformed

Traffic Control Devices (OMUTCD) latest edition. The type of traffic control for this contract will be a Lane Closure on Two-Lane Road Using Flaggers (TA-10) as listed in the OMUTCD. ODOT will provide traffic control and work area protection for the operation on all other situations and will have the authority to make decisions involving safety of the public on all jobs.

Section 10: Equipment and Labor Pricing

All equipment listed on this contract will only be utilized for the intent of this contract. Awarded bidders must be able to provide at least one of the following types of equipment.

All Labor will be provided by the Vendor.

NOTE: PRICING IS SEPARATED OUT FOR LABOR AND EQUIPMENT

10.1 Operator – For certain equipment, it may require specific qualifications or certification to operate.

For these types of equipment, the vendor shall supply a labor rate for an “Operator”, on the pricing page. An operator rate may differ for the various types of equipment; therefore, operator rate shall be supplied for each type of equipment the vendor wishes to bid for this contract. If a particular piece of equipment does not require an operator, the vendor may supply a Groundsmen. Vendor shall also provide a rate for Prevailing Wage Jobs.

10.2 Groundsmen – Personnel assigned to provide assistance to the operation of the various equipment supplied by a vendor. A groundsmen may be utilized to operate a piece of equipment, in lieu of an operator, that does not require specific qualifications or certification. The vendor shall provide a labor rate for a “Groundsmen”, on the pricing page. Vendor shall also provide a rate for Prevailing Wage Jobs.

10.3 Bucket Truck A - truck must be capable of reaching fifty (50) feet above the roadway and be capable of removing tree limbs as low as six (6) feet above the ground and as far away as thirty

(30) feet from the edge of the roadway. Truck must also be equipped with a chip box and a towed chipper that is capable of chipping twelve (12) inch diameter limbs. All chain saws, ropes, cables, and other equipment needed for the operation shall be included in the bid. The boom supporting the personal bucket shall have a fiberglass isolator and shall meet OSHA requirement for insulation. Upon request, a copy of the certificate verifying that the equipment is properly designed for line-clearance tree trimming per OSHA specifications shall be provided at the vendor’s expense.

http://forestry.ohiodnr.gov/pests

10.4 Bucket Truck B - truck must be capable of reaching seventy (70) feet above the roadway and be capable of removing tree limbs as low as six (6) feet above the ground and as far away as thirty

(30) feet from the edge of the roadway. Truck must also be equipped with a chip box and a towed chipper that is capable of chipping twelve (12) inch diameter limbs. All chain saws, ropes, cables, and other equipment needed for the operation shall be included in the bid. The boom supporting the personal bucket shall have a fiberglass isolator and shall meet OSHA requirement for insulation. Upon request, a copy of the certificate verifying that the equipment is properly designed for line-clearance tree trimming per OSHA specifications shall be provided at the vendor’s expense.

10.5 Single Blade Power Tree Shear - shall be equipped with a single blade mounted on a telescopic boom with a minimum reach of sixty (60) feet. The carrier of the vehicle should be able to traverse rough terrain. All cuts shall be smooth saw cuts. The boom should be mounted so that it can rotate 360 degrees at the base with an approximately 24” round ripping saw blade at the end of the boom that can also rotate 360 degrees. The vendor shall ensure that the equipment used is in good repair and operating condition at all times and meets all safety requirements as established for this type of work. The boom supporting the saw blade shall have a fiberglass isolator and shall meet OSHA requirement for insulation.

Upon request, a copy of the certificate verifying that the equipment is properly designed for line-clearance tree trimming per OSHA specifications shall be provided at the vendor’s expense.

10.6 Mulcher Mower - designed and built to cut and mulch brush, debris, and trees to mulch that can be left in place as long as it is not blocking drainage areas. The mulcher mower has the capability to direct mulch downward, thus making it safe for roadside use. Shoulder conditions and width of shoulder needs to be firm and approximately eight (8) feet wide to operate safely.

10.7 Tree Care Handler with Grapple Saw – shall be equipped with a grapple saw capable of grasping and cutting a limb or tree at least eighteen (18) inches in diameter. The unit must have a vertical reach of at least forty (40) feet with a minimum of one hundred and sixty (160) horse powered engine. The unit must be equipped with a rubber-tired chassis with outriggers so it can operate on the roadway and smooth off-road terrain. The unit must be able to rotate 360° on the chassis so it can easily operate on the roadway without impacting traffic. Unit shall be able to lift at least 3,700 lbs. at full horizonal reach and is equipped with safety limit switches.

10.8 Clam-Fork Vehicle and operators - shall be used for moving debris cut by power shearing equipment. The vehicle shall be equipped with a clam forklift having a safe lift capacity of 3,000 lbs.

10.9 Brush Chipper A – is a whole tree chipper with grapple, Bandit Model 1850 or the equivalent, a standard two (2) ton truck with chip box (10 cubic yards) and a disc type chipper.

10.10 Brush Chipper B - having at least the capacities to chip up to 12" diameter log and a standard two

(2) ton truck with chip box (10 cubic yards).

10.11 Stump Grinder – having the capability to grind any size stump at least 6” below the ground surface. Price includes stump cutter towing vehicle.

10.12 Log Loader – consisting of a heavy-duty truck with a dump body and an articulating boom used to load and transport logs from a job site.

10.13 Iron Horse – small, walk along tracked transporter used to move wood and/or brush over all types of terrain. Lift capacity 1000 pounds.

10.14 Supplemental Equipment – consists of any supplemental equipment that can be utilized to meet the intent of this contract as stated in Section 1.

10.15 LowBoy Transport – Vendor shall provide a Lump Sum per day LowBoy cost for the site to site mobilization of equipment requiring a LowBoy for transport. Equipment requiring lowboy transport will be identified on the Pricing page. All equipment utilizing site to site mobilization by lowboy shall be identified and agreed upon prior to the start of project.

10.16 ODOT will direct the time (daily start and end times) and place (start and end locations) of the use of the contractor’s equipment. The vendor’s operators and other employees (i.e. sub-vendor) will be under the direction and supervision of the vendor.

10.17 The vendor shall not park equipment on the right-of-way without the prior approval of the ODOT

Project Supervisor. All staging areas in the right-of-way must be approved by the ODOT Project Supervisor.

10.18 Equipment and personnel must meet the requirements in OSHA standards 1910.269 (r) and

1926.550, in order to trim trees within ten feet of a power line that is energized by more than 750 volts.

10.19 Bidders shall include photos and a full description of all pieces of equipment to be used in the performance of work pursuant to this contract. Refer to pricing page for details of how to include.

10.20 Equipment will not be selected from multiple contract vendors for a single worksite.

Section 11: Mobilization, Demobilization and Traffic Control

11.1 The mobilization and demobilization lump sum cost is a separate pay item for each purchase order job. The purchase order job is to include all site(s) stipulated on ODOT original purchase order.

The mobilization and demobilization one-time lump sum cost is the total for a contractor to transport a piece of equipment to the first ODOT job site and transport the equipment back to the contractors facilities upon completion of the purchase order job.

11.2 For site to site mobilization when transporting by low boy, a lump sum per day low boy cost will be provided. See Section 10.15

11.3 Site to site mobilization for all other equipment will be charged as operating time.

11.4 If traffic control is requested, it must be performed in compliance with the current OMUTCD. Law enforcement officers will be hired separately by ODOT if needed.

Section 12: Hourly Rates

The Operating Hourly Rate will be the rate that the contractor will be paid for the actual operating hours for each piece of equipment. This does not include the mobilization and demobilization lump sum cost to and from the job site.

At the completion of work at the end of each day, the contractor and the project supervisor will come to an agreement on the number of hours of work performed that are to be submitted for payment.

Daily operating times under one hour will be rounded up to the next hour. The contractor will also include the number of trees removed and the tree’s caliper inch at Dead Breast Height (D.B.H.) or 54” up from the ground with the invoice for payment.

Section 13: ODOT Acceptance of Work Performed

A joint inspection by the ODOT Project Supervisor and the Vendor shall be made to ensure that each area of work is completed per the requirements of the contract.

The vendor shall remedy unsatisfactory work to the satisfaction of the ODOT Project Supervisor.

Section 14: Liability Insurance

14.1 All bidders are required to provide proof of insurance in accordance with the current Construction, Materials and Specifications Book item 107.12.

A copy of the Certificate of Insurance shall be included with your bid as part of the bid requirements or your bid may be considered as non-responsive. Upon award of a contract, the Vendor shall include the State of Ohio, Department of Transportation as an additionally insured party under the Vendor’s liability insurance policy.

14.2 Construction and Materials Specifications Handbook

Specifications as shown herein are incorporated into the ITB and made a part thereof and are found in the current edition of the Ohio Department of Transportation Construction and Materials Specifications handbook. To obtain the specifications, contact:

Ohio Department of Transportation Office of Contracts, Purchasing Services 1980 W. Broad Street, 1st floor Columbus, Ohio 43223 Telephone (614) 466-3778 or (800) 459-3778

Section 15: Certified Arborist

Do you have a certified arborist on staff? Reply on pricing page.

Section 16: Minimum Project Price

This contract is written to provide the Ohio Department of Transportation (ODOT) Districts more purchasing latitude for when smaller needs arise. Therefore, the Department reserves the right to utilize its direct Purchasing authority and purchase off of this contract when the estimated amount of a project is under $10,000.00, as long as the purchase complies with all applicable purchasing laws and internal ODOT purchasing rules. This provision does not mean that the Department is prohibited from using this contract for smaller projects.

Section 17: Prevailing Wage Rate

When it is determined that a project is subject to Ohio Prevailing Wage Laws, the contractor/vendor and all subcontractors are required to comply with all provisions of the Ohio Prevailing Wage Laws. See PROPSAL NOTE 060 linked below as if fully incorporated herein.

PN 060 – 04/20/2018 - PREVAILING WAGES ON STATE PROJECTS WITH NO FEDERAL AID

http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificat ionsandSupplements.aspx

Truck drivers who are employed to deliver materials to the project site are exempt from prevailing wage except when the work performed is on the “site of work”. Site of Work includes the following:

The physical place or places where the building or work called for in the contract will remain after the work is completed.

Job headquarters, tool yards, batch plants, borrow pits, etc., provided they:

1. Are located adjacent or virtually adjacent (within a one mile radius) to the site of the work described above.

and

2. Are dedicated exclusively, or nearly so to performance of the contract or project; 80% of the materials taken from the site must be used for the project.

Truck drivers who are Owner-operators are also exempt from prevailing wage. Owner-operators must have a purchase or bona fide lease agreement contract and demonstrate financial commitment, such as purchasing vehicle insurance, gasoline, etc. An Owner-operator includes a lessee of equipment, but there must exist a bona fide lease with evidence of independent contractor status. A lease calling for a share of revenues while being used, or short term in duration (3-5 years), will not qualify for Owner-operator status.

http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx