0034-N.docx

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0034-N

WYOMING MILITARY DEPARTMENT

COMMUNITY RISK ASSESSMENT AND STANDARD OF COVER

PROPOSAL DUE DATE AND TIME

SEPTEMBER 1, 2026 – 2:00:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

JESSICA HALLBERG

PROCUREMENT REPRESENTATIVE: BRENDA CROZIER

EMAIL ADDRESS: brenda.crozier@wyo.gov

TELEPHONE NUMBER: 307-777-6708

Table of Contents

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SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for providing services of a qualified independent fire and emergency services consulting firm to conduct a comprehensive Community Risk Assessment (CRA) and develop a corresponding Standard of Cover (SOC) for Camp Guernsey Joint Training Center (CGJTC) for the State of Wyoming, Wyoming Military Department (Agency) through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on September 1, 2026.

The technical proposal and cost proposal should be uploaded as separate documents and identified as such.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the contract to the firm, determined to have the most responsive and responsible proposal by the Wyoming Military Department.

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: August 5, 2026 State of Wyoming Procurement Section Buyer: Brenda Crozier

SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

4.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended one year at a time, for a total contract period not to exceed three (3) years.

5. AUDIT AND ACCESS TO RECORDS:

5.1. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for Proposal.

6. CONFLICT OF INTEREST:

6.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

7. NO FINDER’S FEE:

7.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

8. SOVEREIGN IMMUNITY:

8.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of venue, choice of law, enforcement actions, and similar provisions shall not be construed as a waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

9. INDEMNIFICATION:

9.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

10. APPLICABLE LAW/VENUE:

10.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms “hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

11. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

11.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING SYSTEM BY 2:00:00 P.M. MOUNTAIN TIME ON SEPTEMBER 1, 2026. PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and Information, General Services Division, Procurement Section (Procurement) on behalf of the Wyoming Military Department (Agency).

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of the Wyoming Military Department is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on August 18, 2026. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system. It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

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SECTION 4: KEY DATES

SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. Camp Guernsey Joint Training Center (CGJTC) is a premier Wyoming Army National Guard training installation encompassing more than 78,000 acres of maneuver land, live-fire ranges, cantonment facilities, aviation infrastructure, and rugged wildland terrain. The installation supports year-round military training for Army National Guard, Active Component, Reserve Component, interagency, and partner organizations.

A Community Risk Assessment (CRA) and Standard of Cover (SOC) were completed in 2019 to evaluate the installation's Fire and Emergency Services (F&ES) program. Since that assessment, Camp Guernsey has experienced significant growth in operational tempo, training complexity, infrastructure, emergency response capabilities, and wildland fire responsibilities. The installation has also established the Western States Wildland Fire Academy, expanded interagency partnerships, increased prescribed fire and fuels management activities, modernized emergency response equipment, and continues to pursue additional missions involving aviation, UAS operations, and large-scale joint training.

Because of these substantial changes, the existing CRA and SOC no longer adequately reflect current operational risks or future mission requirements. The Wyoming Military Department requires an independent, objective, data-driven assessment to validate fire and emergency service requirements and establish defensible recommendations for staffing, organizational structure, apparatus, facilities, communications, emergency response performance, and long-term capital investment.

1.2. Current conditions, limitations, and problems to be solved.

Current fire protection and emergency response capabilities are based largely upon assumptions developed during the 2019 assessment. Since then, mission growth has introduced new operational demands that require re-evaluation of staffing, deployment models, apparatus, communications infrastructure, and specialized emergency response capabilities.

Particular emphasis is needed to evaluate:

• Wildland fire as a primary installation mission rather than solely a WUI concern.

• Fire protection requirements associated with increased military training and expanded range utilization.

• Emergency response in geographically remote areas with limited communications and extended response distances.

• Appropriate organizational structure supporting structural firefighting, ARFF, EMS, technical rescue, hazardous materials response, and wildland fire.

• Long-term staffing necessary to safely sustain required operational capabilities.

• Mutual-aid dependencies and the appropriate balance between organic capability and external assistance.

1.3. Market situation, connections to other investments or programs.

This project directly supports modernization of Camp Guernsey's Fire Department, expansion of the Western States Wildland Fire Academy, implementation of the Integrated Wildland Fire Management Plan, emergency communications improvements, fuels management, airfield modernization, and future installation development.

The CRA and SOC will provide the analytical foundation for future personnel requests, capital investments, apparatus replacement planning, military construction programming, emergency management initiatives, and strategic planning while supporting compliance with applicable DoD, Army, National Guard Bureau, NFPA, and CPSE guidance.

1.4. Business assumptions.

The Wyoming Military Department assumes the selected contractor will conduct an independent assessment, apply current DoD, Army, NGB, NFPA, NWCG, and CPSE standards, engage installation stakeholders, validate current and future mission requirements using accepted methodologies, and provide practical, defensible recommendations that distinguish regulatory requirements, industry standards, best practices, and consultant judgment.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from qualified fire and emergency services consulting firms to conduct a comprehensive Community Risk Assessment (CRA) and develop a corresponding Standard of Cover (SOC) for Camp Guernsey Joint Training Center. The selected contractor shall provide an objective, data-driven evaluation of fire and emergency service risks, operational capabilities, staffing requirements, organizational structure, apparatus, facilities, emergency communications, response performance, and service delivery. The completed CRA and SOC shall provide the Wyoming Military Department with defensible recommendations to support future planning, resource allocation, risk management, and continued mission growth.

3. STAKEHOLDERS:

The primary stakeholders include the Wyoming Military Department, Camp Guernsey Joint Training Center leadership, Camp Guernsey Fire Department, Range Operations, Directorate of Public Works, Environmental Office, Emergency Management, Safety Office, Airfield Operations, Communications/Information Technology personnel, tenant military organizations, and supporting state and federal agencies.

Secondary stakeholders include military personnel training at Camp Guernsey, civilian employees, contractors, mutual-aid fire and EMS agencies, Wyoming State Forestry Division, local emergency management organizations, neighboring jurisdictions, and the citizens of Wyoming who rely upon Camp Guernsey's ability to safely conduct military training while protecting life, property, natural resources, and critical infrastructure.

The completed CRA and SOC will provide stakeholders with a validated strategic roadmap for future staffing, apparatus replacement, facility planning, communications improvements, emergency response performance, organizational development, and long-term capital investment while ensuring fire and emergency services remain aligned with the installation's evolving mission and risk profile.

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SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

1.1. PURPOSE

The Wyoming Military Department (WYMD) seeks the services of a qualified independent fire and emergency services consulting firm to conduct a comprehensive Community Risk Assessment (CRA) and develop a corresponding Standard of Cover (SOC) for Camp Guernsey Joint Training Center (CGJTC).

The study shall provide an objective, data-driven evaluation of current and reasonably foreseeable fire and emergency service risks, required capabilities, staffing, organizational structure, apparatus, facilities, response performance, communications, mutual-aid dependencies, and service-delivery requirements.

The final CRA/SOC shall provide Camp Guernsey and WYMD leadership with defensible recommendations for the personnel, equipment, facilities, organizational structure, policies, and supporting resources necessary to provide appropriate Fire & Emergency Services (F&ES) capabilities based upon the installation’s mission and identified risks.

The study shall update and supersede, as appropriate, the Camp Guernsey CRA and SOC completed in 2019.

1.2. BACKGROUND

Camp Guernsey Joint Training Center is a Wyoming Army National Guard installation encompassing more than 78,000 acres of cantonment, ranges, maneuver lands, airfield facilities, infrastructure, and rugged wildland terrain.

A CRA and SOC were completed for Camp Guernsey in 2019. The previous CRA was intended to identify and validate firefighting requirements and assess risk associated with Camp Guernsey’s F&ES mission. The assessment considered structural response, ARFF, aggregate response times, wildland-urban interface, hazardous materials, technical rescue/confined space, and fire prevention.

Since completion of the previous assessment, Camp Guernsey’s missions, infrastructure, training activities, emergency response capabilities, wildland fire program, apparatus, partnerships, and operational environment have evolved. The new CRA/SOC shall therefore constitute a current assessment rather than merely an administrative update of the 2019 documents.

The Contractor shall independently evaluate current conditions and shall not presume that staffing levels, organizational structures, response models, risk classifications, or other conclusions contained in the previous CRA/SOC remain appropriate.

1.3. APPLICABLE STANDARDS AND AUTHORITIES

The Contractor shall identify and apply all current requirements applicable to Army National Guard Fire & Emergency Services at the time of the assessment.

At a minimum, the Contractor shall evaluate applicable provisions of:

· Current Department of Defense Fire and Emergency Services policy and instructions;

· Current Department of the Army Fire and Emergency Services regulations and policy;

· National Guard Bureau regulations, policy, and guidance;

· Army risk-management requirements;

· Applicable Unified Facilities Criteria;

· Applicable National Fire Protection Association standards;

· Commission on Fire Accreditation International/Center for Public Safety Excellence CRA/SOC principles and methodologies;

· National Incident Management System and Incident Command System requirements;

· National Wildfire Coordinating Group standards applicable to wildland fire personnel, equipment, qualifications, and operations;

· Applicable Occupational Safety and Health Administration requirements;

· Applicable federal and Wyoming requirements; and

· Other recognized fire, emergency services, wildland fire, EMS, rescue, hazardous materials, and emergency-management standards applicable to the installation.

The final report shall clearly distinguish between mandatory regulatory requirements, recognized consensus standards, recommended best practices, and consultant recommendations.

1.4. SCOPE OF SERVICES

1.4.1 Project Initiation and Document Review

The Contractor shall conduct an initial project meeting with Camp Guernsey and WYMD representatives and review relevant documents and data provided by the Government.

Documents may include:

· 2019 Camp Guernsey CRA and SOC;

· Integrated Wildland Fire Management Plan;

· installation master plans;

· installation maps and GIS data;

· emergency response records;

· fire reports and wildland fire history;

· staffing and organizational records;

· apparatus and equipment inventories;

· training and qualification records;

· mutual-aid agreements;

· fire prevention and inspection records;

· range and training utilization data;

· installation population and training-throughput information;

· facility inventories;

· airfield operations information;

· emergency communications plans;

· relevant SOPs/SOGs;

· prescribed-fire and fuels-management records; and

· other documents necessary to evaluate the F&ES mission.

1.4.2 On-Site Assessment

The Contractor shall conduct an on-site assessment of Camp Guernsey sufficient to understand the installation’s geography, hazards, mission, infrastructure, emergency-response environment, and operational limitations.

The assessment shall include interviews with appropriate representatives from F&ES, installation leadership, Operations, Range Control, Emergency Management, Directorate of Public Works, Environmental, Safety, communications/IT, airfield operations, tenant organizations, dispatch, and mutual-aid/cooperating agencies as appropriate.

The Contractor shall physically evaluate representative cantonment areas, ranges, maneuver areas, airfields, fire stations, water supplies, access routes, high-risk facilities, wildland fire areas, and other locations material to the assessment.

1.4.3 Community Risk Assessment

The Contractor shall develop a comprehensive CRA identifying hazards based upon probability, consequence, vulnerability, mission impact, and available response capability.

The CRA shall address, at minimum:

1. Structural fire;

1. Wildland fire and wildland-urban interface;

1. Aircraft rescue and firefighting, where applicable;

1. Emergency medical response;

1. Hazardous materials/CBRNE;

1. Technical rescue;

1. Confined-space rescue;

1. Vehicle and transportation emergencies;

1. Training and range-related emergencies;

1. Natural hazards;

1. Fire prevention and community risk reduction;

1. Emergency communications;

1. Simultaneous incidents;

1. Extended-duration incidents;

1. Mutual-aid availability and limitations; and

1. Other installation-specific hazards identified during the assessment.

The CRA shall evaluate both current risks and reasonably foreseeable changes in Camp Guernsey’s mission.

1.4.4 Wildland Fire Risk and Capability Assessment

Wildland fire shall be evaluated as a distinct operational mission and shall not be limited to a conventional WUI analysis.

The Contractor shall evaluate:

· historical wildfire occurrence;

· training-generated ignition potential;

· live-fire and range activities;

· vegetation and fuel conditions;

· topography;

· weather and climatological factors;

· fire behavior potential;

· drought and seasonal fire danger;

· inaccessible and communications-degraded areas;

· water availability;

· response distances;

· wildland apparatus requirements;

· initial-attack requirements;

· extended-attack requirements;

· simultaneous wildfire incidents;

· prescribed-fire operations;

· fuels-management responsibilities;

· heavy-equipment operations;

· aviation coordination;

· firefighter qualifications;

· NWCG organizational and qualification requirements;

· mutual-aid and interagency response;

· protection of installation infrastructure;

· potential for fire to leave installation boundaries;

· potential for off-installation fires to threaten the installation; and

· impacts of wildfire and wildfire response upon the military training mission.

The Contractor shall identify the minimum organic wildland fire capability required at Camp Guernsey, including personnel, qualifications, supervision, apparatus, equipment, and organizational structure.

The assessment shall specifically determine whether wildland fire responsibilities can reasonably be accomplished through cross-staffing of conventional F&ES personnel or whether the installation requires dedicated wildland fire positions or organizational elements.

1.4.5 Critical Task Analysis

The Contractor shall conduct a critical task analysis for representative credible emergency scenarios.

At minimum, scenarios shall include:

· structural fire;

· significant wildland initial attack;

· extended-attack wildland fire;

· simultaneous wildland and structural incidents;

· wildland fire threatening structures or critical infrastructure;

· aircraft emergency, if applicable;

· hazardous-material incident;

· technical rescue;

· emergency medical incident; and

· other high-risk scenarios identified by the CRA.

For each scenario, the Contractor shall identify required personnel, apparatus, qualifications, critical tasks, response times, command requirements, and additional supporting resources.

1.4.6 Staffing Analysis

The Contractor shall determine the personnel required to safely and effectively perform the validated F&ES mission.

Staffing recommendations shall address:

· minimum daily operational staffing;

· total authorized staffing necessary to maintain minimum daily staffing;

· appropriate staffing/relief factors;

· leave;

· training;

· vacancies;

· illness/injury;

· military obligations, where applicable;

· overtime;

· administrative requirements;

· fire prevention;

· training and qualification management;

· wildland fire;

· prescribed fire and fuels management;

· management and supervision;

· emergency deployment;

· simultaneous incidents; and

· continuity of installation coverage when resources operate remotely from the primary station.

The Contractor shall clearly distinguish between minimum personnel on duty and total positions required to reliably sustain that staffing level.

Reliance upon mutual aid shall not be substituted for organic minimum staffing unless the Contractor demonstrates through response-time and availability data that the external resource reliably satisfies the applicable requirement.

1.4.7 Organizational Structure

The Contractor shall develop a recommended organizational structure for Camp Guernsey F&ES.

The recommendation shall include:

· organizational chart;

· command and supervisory relationships;

· recommended number and type of positions;

· rank/position structure;

· shift organization;

· structural/all-hazard operations;

· wildland operations;

· fire prevention;

· training;

· prescribed fire/fuels management;

· program management; and

· other functions identified by the assessment.

The Contractor shall specifically evaluate the appropriate organizational relationship between conventional structural F&ES and Camp Guernsey’s wildland fire mission.

At least three organizational/staffing alternatives shall be provided when practicable:

1. Minimum compliant/risk-accepted capability;

1. Recommended capability; and

1. Enhanced capability supporting foreseeable mission growth.

Each alternative shall identify capability provided, personnel requirement, operational limitations, residual risk, and major resource implications.

1.4.8 Apparatus and Equipment

The Contractor shall evaluate existing apparatus and determine current and future requirements for:

· structural engines;

· wildland engines;

· brush apparatus;

· water tenders;

· command vehicles;

· rescue vehicles;

· ARFF apparatus, where applicable;

· EMS vehicles;

· support vehicles;

· heavy equipment;

· specialized wildland equipment;

· communications equipment;

· PPE;

· SCBA;

· water supply; and

· other mission-essential equipment.

The assessment shall identify recommended quantities, capabilities, replacement priorities, and reserve requirements.

1.4.9 Emergency Communications

The Contractor shall evaluate emergency communications throughout the installation, including remote training and wildland areas.

The assessment shall identify:

· radio coverage limitations;

· communications dead zones;

· dispatch capabilities;

· interoperability;

· redundant communications;

· satellite communications;

· mobile data;

· incident-command communications;

· communications with mutual-aid agencies; and

· requirements necessary to maintain communications and firefighter accountability in remote portions of the installation.

1.4.10 Station Location and Facilities

The Contractor shall evaluate whether existing F&ES facilities and station locations adequately support required response times and operational requirements.

Recommendations shall address:

· station location;

· apparatus storage;

· personnel accommodations;

· training areas;

· decontamination;

· PPE storage and cleaning;

· wildland equipment;

· fuels-management equipment;

· communications;

· backup power; and

· future expansion.

Where geographic dispersion prevents required response performance, the Contractor shall evaluate alternative station locations, satellite facilities, pre-positioning, or other mitigation measures.

1.4.11 Mutual Aid and Interagency Support

The Contractor shall assess existing mutual-aid relationships and realistically evaluate:

· response times;

· staffing availability;

· apparatus;

· qualifications;

· communications;

· jurisdictional responsibilities;

· reimbursement considerations;

· seasonal availability; and

· limitations associated with volunteer or otherwise non-guaranteed resources.

The Contractor shall distinguish between resources appropriate for augmentation during major incidents and resources necessary to provide Camp Guernsey’s baseline organic emergency-response capability.

1.4.12 Standards of Cover

Using the completed CRA, the Contractor shall develop a Standard of Cover establishing:

· scope of services;

· risk categories;

· service-level objectives;

· deployment standards;

· response-time objectives;

· effective response force requirements;

· staffing requirements;

· apparatus deployment;

· geographic coverage;

· mutual-aid assumptions;

· performance measures; and

· procedures for periodic review and updating.

The SOC shall provide measurable performance standards that Camp Guernsey can use for future program evaluation.

1.5. DELIVERABLES

The Contractor shall provide:

A. Project Work Plan – Methodology, schedule, information requirements, and planned stakeholder engagement.

B. Preliminary Findings Briefing – On-site or virtual presentation identifying significant findings requiring immediate attention.

C. Draft CRA – Complete draft for Government review.

D. Draft SOC – Complete draft for Government review.

E. Staffing and Organizational Analysis – Including recommended staffing table, minimum daily staffing, total authorized staffing, position descriptions/functions, shift structure, wildland staffing requirements, and organizational chart.

F. Apparatus and Capital Requirements Plan – Prioritized recommendations identifying immediate, near-term, and long-term requirements.

G. Implementation Matrix – Each recommendation categorized as:

· Immediate: 0–12 months;

· Near-term: 1–3 years;

· Long-term: 3–10 years.

Each recommendation shall identify the underlying risk or requirement, recommended corrective action, priority, responsible functional area, and anticipated resource implications.

H. Final CRA and SOC – Incorporating Government comments.

I. Executive Leadership Briefing – Formal presentation of findings, staffing requirements, major risks, alternatives, and recommendations to WYMD/Camp Guernsey leadership.

Final reports shall be provided electronically in searchable PDF and editable Microsoft Word format. Supporting staffing models, calculations, inventories, and data tables shall also be provided in editable Microsoft Excel format.

1.6. CONTRACTOR QUALIFICATIONS

The Contractor shall demonstrate:

· substantial experience conducting CRA/SOC studies for fire and emergency services organizations;

· demonstrated experience with Department of Defense or military installation F&ES requirements;

· knowledge of current Army and DoD F&ES requirements;

· experience conducting staffing and deployment analyses;

· knowledge of NFPA and CFAI/CPSE methodologies;

· demonstrated wildland fire expertise;

· familiarity with NWCG standards and qualification systems;

· experience evaluating fire departments serving large geographic areas, military ranges, wildland environments, or comparable complex jurisdictions; and

· ability to translate risk findings into defensible staffing, organizational, apparatus, and capital recommendations.

At least one key member of the proposed team shall demonstrate substantial professional wildland fire experience. A proposal relying exclusively upon structural/municipal fire expertise shall not receive full technical consideration.

1.7. GOVERNMENT-FURNISHED INFORMATION

The Government will make available reasonably accessible information necessary to perform the assessment, including existing plans, GIS information, response records, organizational information, apparatus inventories, staffing records, facility information, fire history, and applicable installation policies.

The Contractor remains responsible for identifying information deficiencies and explaining how those deficiencies affect conclusions or recommendations.

1.8. PERIOD OF PERFORMANCE

The Contractor shall propose a project schedule. The desired period of performance is not more than 180 calendar days from Notice to Proceed to delivery of final documents, unless otherwise approved by WYMD.

The schedule shall include sufficient time for on-site assessment, data analysis, Government review of draft documents, revisions, and final presentation.

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. PRE-PROPOSAL CONFERENCE:

1.1. A pre-proposal conference will not be held in connection with this RFP.

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost Proposal. Omission of this section or any item within this section may result in the proposal being eliminated. The proposer should, at a minimum, address the following points:

2.1.1. Table of Contents: The table of contents should include all items listed in this section.

2.1.2. Executive Summary: The executive summary will condense and highlight the contents of the technical proposal in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFP.

2.1.3. Proposer’s Background and Experience: The proposer should include a company summary including the company history, location, office location(s), company size, financial statements (if applicable), and the statement of technical areas of expertise. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

2.1.4. Single Point of Contact: The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

2.1.5. Proposer’s Project Work Plan: The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work as outlined in Section 6. The proposer should identify realistic person hours of effort and responsibilities for the deliverables and each work activity.

2.1.6. Project Management Plan: The proposal should contain a comprehensive and practical description of the proposer’s plans for project management and control, including staff organization structure, progress reporting, major decision making, sign-off procedures and internal control procedures. The proposer should also indicate flexibility in meeting changes in program requirements and coping with problems.

2.1.7. Project Delays: Proposer should also describe how project delays will be addressed should they occur. This should include assurances that sufficient resources and knowledgeable, experienced staff are available to meet any project schedule.

2.1.8. Contract Exceptions: Proposers should state agreement with all General Provisions and should furnish any exceptions to these provisions.

2.1.9. Staffing and Project Organization: An organization chart should be included with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in the project.

2.1.10. Proposer Checklist: The proposer should submit a checklist in which the proposer should evaluate their existing offering compared with the RFP mandatory/optional requirements.

3. COST PROPOSAL FORMAT AND CONTENT:

3.1. Cost Proposal Price Sheets: Each applicable proposer should upload the Technical Proposal and the Cost Proposal Sheets as separate documents, and identify them as such, using the Public Purchase online bidding system. The price to be entered on this page is the total fixed price. In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

4. ORAL PRESENTATIONS / INTERVIEWS:

4.1. Oral Presentations will not be held in connection with this RFP.

SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

2. COMPLIANCE WITH MANDATORY REQUIREMENTS:

2.1.1. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP. A proposal may be considered technically unacceptable when the Offeror fails to demonstrate:

· Competence in CRA/SOC development;

· Knowledge of DoD/Army F&ES requirements;

· Ability to conduct a defensible staffing analysis; or

· Sufficient wildland fire expertise to evaluate Camp Guernsey’s wildland fire mission.

3. TECHNICAL SCORING AND RANKING:

3.1. DOD/ARMY/NATIONAL GUARD F&ES EXPERIENCE: 20 Points. Proposer should present materials describing its organization capability to successfully perform the responsibilities of this contract.

3.1.1. Details of previous contractual experience should include the length of time covered by the contract, the types of tasks performed and the results thereof, and a reference that includes a name, current title and telephone number. Emphasis should be placed on experience/implementing projects similar to the scope of work described in this RFP.

3.1.2. Provide three (3) project references for current or recently completed (within the last three (3) years) contracts similar in nature to the services required by the Agency for this contract will be included in this section. Contract references should include the name, position, title, and current phone number of the client.

3.1.3. This section will also address overall organizational size, computer resources, financial stability and current contractual obligations. The proposer should include a current financial statement and proof of federal or professional certifications or other credentials.

3.1.4. 17–20: Extensive directly relevant DoD/Army/National Guard CRA/SOC experience; demonstrates strong understanding of military installation missions and regulatory requirements.

3.1.5. 13–16: Significant military/DoD F&ES experience with some directly comparable projects.

3.1.6. 7–12: Strong civilian CRA/SOC experience but limited military installation experience.

3.1.7. 0–6: Limited directly relevant experience.

3.2. CRA/SOC METHODOLOGY AND TECHNICAL APPROACH: 20 Points.

3.2.1. Maximum points require a clearly defined, data-driven methodology addressing risk, service levels, critical tasks, response performance, geographic coverage, staffing, apparatus, facilities, mutual aid, and implementation.

3.2.2. Proposals that merely propose updating or reformatting the 2019 CRA/SOC shall receive reduced scores. Two (2) references for each of the staff members being proposed for the project should be included in the proposal. Each reference should depict relevant experience that can be brought to bear during the term of this RFP. In order to ensure current expertise, all work for client references provided should have been completed no more than three years prior to the release date of this RFP.

3.3. WILDLAND FIRE EXPERTISE AND METHODOLOGY: 15 Points.

3.3.1. 13–15: Demonstrates substantial NWCG/wildland fire expertise and proposes a comprehensive analysis of initial attack, extended attack, prescribed fire, fuels management, staffing, apparatus, qualifications, interagency operations, and military training-generated wildfire risk.

3.3.2. 9–12: Demonstrates meaningful wildland experience but limited experience integrating wildland programs into a military F&ES organization.

3.3.3. 4–8: Primarily WUI/municipal experience with limited operational wildland expertise.

3.3.4. 0–3: Little or no demonstrated wildland fire expertise.

3.4. STAFFING AND ORGANIZATIONAL ANALYSIS: 10 Points.

3.4.1. Maximum points require demonstrated ability to convert risk and critical-task findings into defensible daily staffing, total workforce requirements, relief factors, position structure, organizational alternatives, and organizational charts.

3.5. PROJECT TEAM: 10 Points.

3.5.1. Evaluation shall consider experience, certifications, education, professional qualifications, availability, and relevance of assigned personnel.

3.5.2. The Government shall place particular value on a multidisciplinary team containing both military/DoD F&ES expertise and operational wildland fire expertise.

3.6. PROJECT MANAGEMENT AND SCHEDULE: 5 Points.

3.6.1. Evaluation shall consider realism of schedule, stakeholder engagement, on-site effort, quality-control process, and ability to complete the project within the required period.

4. COST SCORING AND RANKING:

4.1. COST ANALYSIS: 20 Points. The cost shall be presented as key deliverables in the form of individual cost and a project total (sum of the deliverables). The State of Wyoming reserves the right to conduct a cost analysis of the proposer’s budget proposal. The analysis will include a review of all the associated costs based on the technical content of their submission. The total project cost should include all of the items listed in the scope of work.