00322878 Solicitation - South Concourse Testing and Special Inspections (1).pdf

Solicitation 00322878 South Concourse Testing and Special Inspections

Proposals Due August 14, 2026

12:00 PM PT

Port of Seattle Central Procurement Office

2711 Alaskan Way Seattle, WA 98121

00322878 Solicitation

Table of Contents

1. Overview of Project

2. Estimated Project Fee

3. Solicitation Schedule

4. Questions

5. Pre-Proposal Conference

6. Communications

7. Statement of Values, Standards, and Expectations for Third Parties

8. Diversity in Contracting Program

9. Proposal Submittal Process

10. Overview of the Procurement Process

11. Selection Process

12. Evaluation Criteria and Proposal Information

13. Definitions

List of Exhibits

Proposers should become familiar with each of these exhibits. These documents will form part of, and/or be referenced in, the development and execution of the Service Agreement (“Agreement”) and any future amendments for services with the Port of Seattle (“PORT”). All documents are available electronically with the solicitation in the PORT’s VendorConnect system.

Exhibit 1: Scope of Work Exhibit 2: Service Agreement Terms and Conditions

Attachment A – Scope of Work Attachment B – Fee Schedule Attachment C – Supplemental Terms Attachment D – Company Information Attachment E - Reserved Attachment F – Title VI Provisions Attachment G – Consultant Ethics and Conflict of Interest, CC-2 Attachment H – Statement of Values, Standards, and Expectations for Third Parties Exhibit 3: Company Information Exhibit 4: Mock Fee Schedule

00322878 Solicitation

Solicitation 00322878

The PORT invites written proposals from qualified firms, or teams of firms interested in providing South Concourse Testing and Special Inspections services.

The PORT intends on issuing one (1) project-specific contract as a result of this solicitation. The initial period of performance of any Agreement resulting from this solicitation is expected to be three (3) years. The PORT may include option(s) to extend for five (5) optional years.

1. Overview of Project

This project is to renovate and expand the existing South Satellite (SSAT), currently referred to as the “South Concourse” at Seattle Tacoma International Airport (SEA). This important facility improvement project will extend the useful life of the South (S) Concourse and update the building to meet current code requirements including structural, seismic and building system upgrades, as well as modernization of passenger spaces and civil utilities.

Detailed information about the Scope of Work may be found in Exhibit 1 of this solicitation.

2. Estimated Project Fee

The fee for this Agreement is not to exceed (NTE) $12,000,000 for the duration of the Agreement.

The Estimated Project Fee applies to all tasks identified in Exhibit 1, Scope of Work.

3. Solicitation Schedule

The solicitation schedule is outlined below. The PORT intends to maintain this schedule and requests the same of firms interested in submitting a response to this solicitation. The PORT does, however, reserve the right to modify the schedule as circumstances warrant.

Description Date, Time Advertisement July 14, 2026 Pre-Proposal Conference July 22, 2026, 2:00 PM PT Last Day to Ask Questions July 24, 2026, 12:00 PM PT Proposals Due August 14, 2026, 12:00 PM PT Shortlist Notification Week of August 24, 2026 Interviews August 31, 2026 Notice of Selection Week of September 7, 2026 Execute Agreement Week of September 28, 2026

4. Questions

All questions must be submitted in writing through the PORT’s VendorConnect website (https://hosting.portseattle.org/sops) by July 24, 2026, 12:00 PM PT, in order to allow adequate time for preparation of a response. Questions are to be posted on the Questions tab of the solicitation on VendorConnect. Questions received after this deadline may not be considered.

5. Pre-Proposal Conference

The PORT will not be offering an in-person Pre-Proposal Conference for this solicitation and intends to conduct a Pre-Proposal Presentation regarding this solicitation via Microsoft Teams:

July 22, 2026

2:00 PM PT

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/223963211119670?p=ys9kqDqWdrtRs88X0o Meeting ID: 223 963 211 119 670

Passcode: a2pg7Mq7

Need help? | System reference Dial in by phone

+1 425-660-9954,,9632933# United States, Maple Valley

(833) 209-2690,,9632933# United States (Toll-free)

Find a local number Phone conference ID: 963 293 3#

This meeting is not mandatory, but interested firms are encouraged to attend.

6. Communications

Communication with the PORT regarding this procurement shall be directed to the assigned Procurement Officer listed below. The PORT maintains a neutral competitive environment for all Submitters to protect the integrity of the selection process. Any communication concerning the content of this solicitation by a potential or actual Submitter, or anyone on its behalf, with any PORT elected official or employee other than the PORT assigned Procurement Officer, may result in the rejection of that Submitters response.

Procurement Officer: Denise Casson Email: Casson.D@portseattle.org

7. Statement of Values, Standards, and Expectations for Third Parties

As part of the PORT’s ongoing commitment to excellence and ethical practices, this section outlines the values and compliance standards that will be integral to all contracts executed by our organization. The PORT’s goal is to partner with Contractors, Consultants, and Suppliers who uphold the highest standards in human health, safety, environmental responsibility, and social equity.

https://hosting.portseattle.org/sops https://teams.microsoft.com/meet/223963211119670?p=ys9kqDqWdrtRs88X0o https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY5Mjk0MjYtYmUxYy00YWJiLTkwMTgtYTA4NzE2ZWY2Njgy%40thread.v2/0?context=%7b%22Tid%22%3a%22a500afd9-6c7d-40ad-8add-b01240951a4a%22%2c%22Oid%22%3a%228c021d94-81dd-42b4-addd-7457d717d608%22%7d tel:+14256609954,,9632933 tel:8332092690,,9632933 https://dialin.teams.cloud.microsoft/32223a42-c199-49a5-8858-a4608cb141fa?id=9632933

The PORT has joined with the Associated General Contractors of America and AGC of Washington in its Culture of CARE initiative. The PORT is also committed to combatting and eliminating human trafficking. Learn more about how to educate your workforce on anti-human trafficking efforts.

In line with the PORT Values and Standards, we are dedicated to the following:

Environmental Responsibility: Commitment to adhering to all relevant environmental laws and regulations, ensuring the protection of human health, safety, and the environment.

Worker Safety: Compliance with all occupational safety and health regulations, ensuring a safe working environment for all employees.

Labor Laws: Adherence to all state and federal labor laws, including wage payment and minimum wage laws, ensuring fair treatment and compensation for all workers.

Anti-Discrimination: Compliance to all anti-discrimination laws and regulations, fostering an inclusive and respectful workplace.

Anti-Human Trafficking: Compliance with the Trafficking Victims Protection Act, ensuring that our operations are free from any form of human trafficking.

The PORT's values are also encapsulated in its RAISE framework, guiding any actions that we take.

Respect: We uphold the dignity and value of every person.

Anti-racism and Equity: We commit to dismantling institutional racism and ensuring equitable opportunities for all.

Integrity: We are honest, accountable, and ethical in all our dealings.

Stewardship: We honor and care for the resources entrusted to us for the benefit of future generations.

Excellence: We promote excellence through continuous improvement and innovation.

By integrating these commitments and values into every contract, the PORT aims to create a work environment that is safe, fair, and respectful for all, while also striving for excellence and sustainability.

8. Diversity in Contracting Program

A. The PORT promotes equitable opportunities for all businesses to participate in the performance of its contracts. It is the intention of the PORT that consultants, contractors, subcontractors, sub-subcontractors, subconsultants and suppliers shall afford equal opportunity while providing materials, supplies, and services for and to the PORT.

B. It is a priority for the PORT to affirmatively expand its efforts to increase WMBE and other diverse participation in PORT contracts and develop tools to ensure that WMBEs and other diverse entities are afforded fair and equitable opportunity to compete for PORT contracts and succeed as consultants, contractors, subcontractors and subconsultants. One of the PORT’s Century Agenda Strategic Objectives is to use its influence as an institution to promote diverse business growth and workforce development.

9. Proposal Submittal Process

A. The PORT is requiring electronic proposals for this solicitation. Hard copy or linked (including but not limited to file hosting services such as Citrix Files and Dropbox) proposals will not be accepted.

B. The PORT reserves the right to reject any and all late proposals.

https://buildculture.org/ https://www.portseattle.org/programs/combatting-human-trafficking https://www.portseattle.org/page/port-seattle-values

C. Proposals must be delivered through email to e-submittals-sa@portseattle.org. It is the responsibility of the Proposer to ensure timely delivery of proposals.

1. The proposal email subject line shall include the solicitation number, firm name and solicitation title.

a. Proposal shall be submitted as a separate PDF attachment in the same email.

b. Exhibit 3: Company Information shall be submitted as a separate Excel file attachment in the same email.

c. Exhibit 4: Mock Fee Schedule

d. Appendix: Resumes shall be submitted as a separate PDF file attachment in the same email.

2. The PORT’s email server will not accept files larger than 10MB. If the Proposal file is larger than 10MB it shall be sent in multiple emails and be labeled “Email 1 of 5,” “Email 2 of 5,” etc.

3. The PORT’s email server will not accept compressed files. By PORT security policy, all compressed files, including .ZIP file attachments, are removed at the email firewall and will not be accessible as part of your Proposal submittal.

4. The PORT may use the time stamp on the proposal email(s) to determine timeliness.

5. The PORT is not responsible for Proposers’ technical difficulties in submitting electronically.

D. Proposal shall meet the following requirements:

1. Proposals shall be formatted in searchable PDF format.

2. Proposals shall be named with the company name and the solicitation number (e.g.

123Consulting_00322878). Do not use any special characters in the description.

3. The body of the proposal shall be organized in accordance with the Evaluation Criteria.

4. The body of the proposal shall be limited to eight (8) pages of content and with legible font.

Pages shall be 8.5” x 11” in size. In the event that the body of the proposal exceeds the page limitation, excess pages will not be considered. After removal of the excess pages, the proposal may further be rejected as unacceptable or uncompetitive if the PORT concludes that it would not have reasonable chance for award or is outside the competitive range.

E. The following items are not included in the page count limitation:

1. Cover page and tables of contents.

2. Separator pages.

3. Letter of Interest. Include a 1 page, single-sided Letter of Interest. Include the name, phone number, email address, and mailing address of the point of contact for this solicitation.

4. Exhibits

a. Exhibit 3 – Company Information

b. Exhibit 4 – Mock Fee Schedule

5. Appendix – Resumes and Certifications

10. Overview of the Procurement Process

A. Compliance with Legal Requirements

1. The procurement of these consultant services will be in accordance with applicable federal, state, and local laws, and PORT policies and procedures, to include, but not limited to, active Unified Business Identifier (UBI) and Labor & Industries (LNI) certifications. The PORT reserves the right to reject any and all proposals.

00322878 Solicitation South Concourse Testing and Special Inspections mailto:e-submittals-sa@portseattle.org

2. The PORT will evaluate the proposals in accordance with the provisions set forth herein. If the PORT makes a selection, it will select the Proposer it determines to be the most highly qualified on the basis of its evaluation.

B. Addenda

1. All changes shall be documented via addenda. Proposers are advised to not rely on verbal information or direction. Email notification of addenda will be provided to all firms on the VendorConnect Plan Holders list. Interested firms are responsible for ensuring that current registration information is on the VendorConnect Plan Holders list.

C. Minor Informalities and Cancellation

1. The PORT reserves the right to waive any minor irregularity and/or reject any and all firms and cancel the procurement.

D. Costs Borne by Proposers

1. All costs incurred in the preparation of a proposal, and participation in this solicitation and negotiation process shall be borne by the Proposers.

E. Public Disclosure

1. Proposals shall become property of the PORT and considered public documents under applicable Washington State laws. All documentation provided to the PORT may be subject to disclosure in accordance with Washington State public disclosure laws including the Public Disclosure Act (RCW 42.56). The PORT will determine whether requested documents may be disclosed. In no event shall the PORT be liable for any disclosure of documents and information it deems necessary to disclose under the law.

F. Service Agreement Terms and Conditions

1. A copy of the PORT’s Service Agreement Terms and Conditions is contained in Exhibit 2. By offering a proposal, the firm represents that it has carefully read the Service Agreement Terms and Conditions and agrees to be bound by them. Specific insurance requirements for this Agreement are contained in the attachment.

G. Conflict of Interest

1. Proposers have a duty to disclose all potential situations that could present a real or perceived conflict of interest to the PORT. A conflict of interest may exist when a proposing firm has a business relationship with another entity if those services (1) potentially adversely impact the PORT or (2) require or result in disclosure of confidential information. See Consultant Ethics and Conflict of Interest—CC-2 contained in Exhibit 2.

2. The PORT will evaluate whether a Proposer has a relationship, contract, or other activities that may result in the Proposer (1) having a financial interest in a competing business; (2) being unable, or potentially unable to render impartial assistance or advice to the PORT, or (3) having impaired objectivity in performing the Agreement. If a conflict of interest exists and the PORT is unwilling to waive the conflict, the PORT will not enter into an Agreement with the Proposer.

3. A Proposer may be precluded from competition if the Proposer has performed prior work for the PORT related to the scope of this solicitation and the PORT determines there is an unfair competitive advantage. A competitive advantage determination may depend on factors such

00322878 Solicitation as what prior work was performed, the knowledge and information gained through that work and if that knowledge gives Proposers any advantage over others in proposing on future work that cannot be appropriately mitigated.

H. PORT Values and Standards

1. By submission of a Proposal, the Proposers certifies they will comply with all local, state, federal, and other laws, rules, regulations, and other requirements applicable to its operations, including those relating to environmental responsibility, worker safety, labor, anti-discrimination, and anti-human trafficking. The Proposers are also acknowledging that they will adhere to the Values and Standards of the PORT.

I. Protests

1. Protest procedures can be found here: https://www.portseattle.org/page/procurement-documents.

J. Title VI Notice

1. The PORT, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all proposers that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, all consultants will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

2. Any such complaint must be in writing and filed with the Port’s Title VI Coordinator within one hundred, eighty (180) days following the date of the alleged discriminatory occurrence. Title VI Discrimination Complaint Forms may be obtained from the office of the Tittle VI Coordinator at no cost to the complainant by sending an email to TitleSixCoordinator@portseattle.org.

11. Selection Process

A. Evaluation

1. Proposals and interviews, if conducted, will be evaluated in accordance with the criteria established in this solicitation. The result of the evaluation will be a comparative ranking of Proposers.

2. The PORT may seek clarifications and/or ask for additional information through a request for revised proposal(s). Responses to such requests may be considered in evaluating the proposal.

B. Evaluation Rating

1. The Evaluation Criteria rating reflects the degree to which the written proposal meets or does not meet the minimum performance or capability requirements through an assessment of strengths, weaknesses, deficiencies, and risks of a proposal. Assessment of technical risk, which is manifested by the identification of weakness(es), considers potential for disruption of schedule, increased costs, degradation of performance, the need for increased oversight, or the likelihood of unsuccessful contract performance. If shortlisted for interviews, the same criteria rating applies.

https://www.portseattle.org/page/procurement-documents https://www.portseattle.org/page/procurement-documents mailto:TitleSixCoordinator@portseattle.org

Rating Description

Outstanding Indicates an exceptional approach and understanding of the requirements and contains multiple strengths that far outweigh any weaknesses. Risk of unsuccessful performance is low.

Good Indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low.

Acceptable Meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Does not meet requirements and therefore contains one or more significant weaknesses or deficiencies, and/or risk of unsuccessful performance is unacceptable.

Refer to Section 13 for additional definitions.

C. Interviews

1. If an award is not made based on the written evaluations alone, the PORT may conduct interviews with Proposers in the competitive range following evaluations of the proposal.

a. Interview questions may include topics from the Evaluation Criteria and Scope of Work.

b. Proposers may be given questions in advance of the interviews.

c. Formal presentations are generally not allowed unless specifically requested by the PORT.

d. Failure to participate in the interview process may result in the Proposer’s disqualification from further consideration.

D. Discussions

1. The PORT, at its option, may elect to conduct discussions regarding the technical proposal and/or Diversity in Contracting Inclusion Plan. During discussions, the PORT will identify any material weaknesses and have an opportunity to ask questions about the proposal. This will be an informal conversation and will not be rated.

a. Based on the information acquired during the discussion, the PORT may issue an addendum requesting a revised proposal(s).

b. Proposers may have the opportunity to revise their proposal in response to the additional information provided by the PORT. Proposer shall submit the information detailed in the addendum and by the time and date specified.

E. Selection

1. Award will be made to the firm whose proposal offers the best value to the PORT. Price is an important factor; however, it is not the sole determining factor. The PORT will make a qualitative assessment of proposal differences and determine whether one proposal’s superiority under the non-cost factors is worth the potential difference in cost. As proposals become more technically equivalent, cost may become more important in making the award

00322878 Solicitation decision. Evaluation ratings are a tool to use in making a best value determination, but not an exclusive analysis.

F. Notice of Selection

1. The PORT shall issue a Notice of Selection to the Proposer selected for award.

2. The PORT reserves the right to conduct future negotiations after the selection decision to lower cost and price.

3. If the PORT is unable to finalize an Agreement with the preferred firm, the PORT may either enter into negotiations and contract with the next ranked firm or cancel the procurement.

12. Evaluation Criteria and Proposal Information

The evaluation criteria will be used to rate the proposals and are listed in order of importance with Criteria B more important than A, and A more important than C. If conducted, interviews, Criteria D, are of equal importance to Criteria B.

All criteria are important, however, and Proposers should provide equal attention to thoroughly responding to each criterion. In responding to the evaluation criteria, proposals should be organized so that the Proposer’s qualifications are clearly illustrated using the proposal requirements for each criterion.

As part of the evaluation of all criteria, the PORT will consider the overall quality of the material presented, such as formatting and proposal layout; spelling and grammatical accuracy; legibility of figures and chart information; quality and relevance of graphical presentations; coherent and logical flow of written responses; and accuracy of information presented.

B. Project Approach

The PORT will evaluate:

1. The identification of key issues, challenges, constraints, and risks specific to the project as described in the Scope of Work.

2. The clarity, feasibility, and completeness of the approach and methodology for accomplishing the work and demonstrated capability to explore and develop innovative project recommendations.

3. The ability to anticipate project risks and provide effective, realistic mitigation measures.

4. The demonstrated ability to apply sound judgment, thoughtful planning, and strategic thinking in addressing project complexities.

Proposal Requirements

1. A detailed description of key project considerations, challenges, constraints, and risks.

2. A description of the proposed approach and methodology for addressing these challenges and delivering the project.

3. Identification of mitigation strategies for anticipated risks or special issues.

4. Comments on the adequacy of the PORT’s proposed schedule or milestones, including any recommended adjustments.

00322878 Solicitation

A. Specialized Experience and Technical Competence of Key Individuals/Firm

The PORT will evaluate:

1. The specialized experience, technical expertise, relevant capabilities, and certifications of the proposed project team, including the project manager, discipline leads, major subconsultants, and other key personnel.

2. The Proposer’s recent experience delivering services similar in scope, scale, and complexity to those described in the Scope of Work.

3. Experience should demonstrate successful delivery of multi-year, multi-phase projects requiring a wide range of construction testing and special inspection services.

Proposal Requirements:

1. Provide brief resumes for key individuals proposed to perform the work. Brief resumes shall include, at a minimum:

a. Name

b. Proposed title/position

c. Relevant employment history and experience

d. Education and professional licensure(s)/certifications

2. Provide a representative list of five (5) past projects completed in the last ten (10) years to current projects by the proposed firm and key individuals, project manager, major subconsultant staff, and other key staff. Include, at a minimum:

a. Project name, location, duration, and dates key staff worked on the project

b. Brief description of the key staff’s specific role and its relevance to the Scope of Work

c. Contract value or project budget

3. Appendix – Resumes: Include full (one-page per person) resumes of the key individuals and copies their certifications who will provide the requested services as detailed in the Scope of Work.

C. Price Proposal

1. The PORT will evaluate the proposal which offers the best value to the PORT. The Price

Proposal is not rated with adjective rating. Price is an important factor; however, it is not the sole determining factor. The PORT will make a qualitative assessment of proposal differences and determine whether one proposal’s superiority under the non-cost factors is worth the potential difference in cost. As proposals become more technically equivalent, cost may become more important in making the award decision.

2. Identify Other Direct Costs (ODCs) required for this Agreement. Please refer to Exhibit 2, Service Agreement Terms and Conditions, Section 3. Compensation, for allowable ODCs and the PORT’s annual adjustment.

Proposal Requirements

1. Exhibit 4 – Mock Fee Schedule: Firms shall complete the Exhibit 4 template.

D. Interview and Presentation (Shortlisted Firms Only)

The interview will consist of a question and answer meeting, in addition to a ten (10) minute PowerPoint Presentation by the shortlisted firms.

The PORT will evaluate:

1. The clarity, directness, and relevance of responses to questions, including the use of specific examples and demonstrated understanding of topics such as experience, team roles and availability, past project performance, client collaboration, and other matters related to the Evaluation Criteria and Scope of Work.

2. The clarity and effectiveness of verbal communication, including the team’s ability to interact, collaborate, and present as a unified group while providing clear, concise, and example-based answers.

3. The Proposer’s ability to demonstrate sound judgment, innovative ideas, and effective approaches to project challenges.

4. The clarity and effectiveness of verbal communication, including the team’s ability to interact, collaborate, and present as a unified group while providing clear, concise, and example-based answers.

5. The organization, clarity, and effectiveness of the presentation, including supporting graphics and other materials.

6. The clarity, directness, and relevance of responses to questions, including the use of specific examples and demonstrated understanding of topics such as experience, team roles and availability, past project performance, client collaboration, and other matters related to the Evaluation Criteria and Scope of Work.

Presentation Requirements

1. A PowerPoint presentation addressing interview questions.

a. Questions will be provided with the shortlist/invitation to interview.

b. The presentation should not exceed 10 minutes.

c. The PORT may ask additional interview questions following the presentation. These questions may not be provided in advance.

2. There is no presentation slide limit, but content must fit within the allotted time.

3. Interview Participants:

a. A maximum of four (4) individuals may participate in the interview.

b. The individuals proposed to perform the work, including the project manager and other key personnel identified in the proposal are expected to participate in the interview and present relevant portions of the presentation.

c. The interview should reflect the working project team. Firms should not rely primarily on executive leadership or individuals who will not be directly involved in performing the work.

d. If a proposed team member is unable to attend due to scheduling or other practical constraints, a comparable individual who is expected to support the work may participate in their place.

4. A PDF copy of the presentation must be submitted to the Procurement Officer, Denise Casson, Casson.D@portseattle.org. Submission details will be included in the interview invitation.

mailto:email@portseattle.org

13. Definitions

The following definitions shall apply throughout this solicitation:

A. Best Value means the expected outcome of a procurement that, in the PORT’s estimation, provides the greatest overall benefit in response to the requirements.

B. Deficiency is a material failure in a Submitter's interview response to meet a requirement or a combination of significant weaknesses in a Submitter's interview response that increases the risk of unsuccessful contract performance to an unacceptable level.

C. Significant Weakness is a flaw in a Submitter's interview response that appreciably increases the risk of unsuccessful contract performance.

D. Strength is an aspect of a Submitter's interview response that has merit or exceeds specified performance or capability requirements in a way that will be advantageous during contract performance.

E. Weakness means a flaw in a Submitter's interview response that increases the risk of unsuccessful contract performance.

F. Women or Minority Business Enterprise (WMBE) is an umbrella term that includes MBE, WBE, CBE and MWBEs

G. Minority Business Enterprise (MBE) is a business that is at least 51 percent (51%) owned and controlled by minority (including, but not limited to African Americans, Native Americans, Asians, and Hispanics) group members.

H. Women Business Enterprise (WBE) is a business that is at least 51 percent (51%) owned and controlled by women.

I. Minority Women Business Enterprise (MWBE) is a business that is at least 51 percent (51%) owned and controlled minority women (including, but not limited to African Americans, Native Americans, Asians, and Hispanics) group members.

J. Combination Business Enterprise (CBE) is a business that is 51 percent (51%) owned and controlled by a combination of minorities or women that would not otherwise meet the definition of

MBE, WBE, MWBE.

K. Small Business Enterprise (SBE) is a business that meets the applicable size standards adopted by the U.S. Small Business Administration. An SBE may be either a Certified Small Business or a business that is self-declared to meet the applicable U.S. Small Business Administration size standard. NAICS codes commonly used along with the applicable Small Business Administration size standards can be found at the following web address:

https://www.sba.gov/contracting/getting-started-contractor/make-sure-you-meet-sba-size-standards/table-small-business-size-standards

L. Veteran-Owned Business (VOB) is a business that is at least 51 percent (51%) owned and controlled by a veteran or service member.

M. LGBTQ Business Enterprise (LGBTQBE) is a business that is at least 51 percent (51%) owned and controlled by one or more individuals who identify as LGBTQ.

https://www.sba.gov/contracting/getting-started-contractor/make-sure-you-meet-sba-size-standards/table-small-business-size-standards https://www.sba.gov/contracting/getting-started-contractor/make-sure-you-meet-sba-size-standards/table-small-business-size-standards

Exhibit 1

Scope of Work

Background This project is to renovate and expand the existing South Satellite (SSAT), currently referred to as the “South (S) Concourse” at Seattle Tacoma International Airport (SEA). This important facility improvement project will extend the useful life of the S Concourse and update the building to meet current code requirements including structural, seismic and building system upgrades, as well as modernization of passenger spaces and civil utilities. The expansion and rehabilitation of the S Concourse Building will create an inviting destination for the travelling public, create leasable tenant space, desirable premium lounge space and provide better maintainability and safety. This project will be separated into multiple phases and is expected to take approximately eight (8) years to complete.

Scope of Work Description The Port of Seattle (Port) is looking for a Consultant to provide material testing and special inspections. Consultant shall work directly with Port Construction Management (CM), inspectors, and contractors to establish a schedule for contracted services based on project schedule. The Consultant team shall be available to conduct services within 24 hours of notification from the Port. The Consultant shall provide code-related inspection services as described in the project documents and as directed by the Authorities Having Jurisdiction (AHJs). The Consultant shall have a Quality Control (QC) Manager that shall perform periodic audits on project inspectors and laboratory personnel to ensure all services are conducted per industry standards, including maintaining and calibrating associated equipment used in providing these services.

The project is comprised of several separate work packages, where third party testing and inspection will be required. The work packages are:

a. Phase 0 Early Work Package – Temporary Loading Dock, Temporary International Corridor, Gate S5 Temporary Hold Room.

b. Phase 1 South East Quadrant – Demo, Regulated Materials Management (RMM), Baggage, Civil systems with hardscape, Substructure, Super structure, Vertical Transportation, Passenger Loading Bridges and curtain wall system.

c. Phase 2 South West Quadrant - Demo, RMM, Baggage, Civil systems with hardscape, Substructure, Super structure, Vertical Transportation, Passenger Loading Bridges and curtain wall system.

d. Phase 3 North West Quadrant - Demo, RMM, Baggage, Civil systems with hardscape, Substructure, Super structure, Vertical Transportation, Passenger Loading Bridges and curtain wall system.

e. Phase 4 North East Quadrant - Demo, RMM, Baggage, Civil systems with hardscape, Substructure, Super structure, Vertical Transportation, Passenger Loading Bridges and curtain wall system.

Tasks and Deliverables

1. Testing, Inspection, and Investigative Services

1.1. Perform material testing, inspection, and investigative services in the lab and/or onsite.

1.2. Perform concrete, welding, structural steel, masonry, asphalt, anchor bolt, fireproofing, grout, and life safety anchorage inspections, using the typical testing methods and standards for major construction processes, as identified in contract specifications and multiple project permits.

1.3. Conduct final inspection, review, and reporting for each phase and at completion of the program.

Deliverables:

A. Inspection Reports: Onsite and offsite inspection reports to be delivered to the job site office on the day of the services and submitted electronically to the Port Construction Managers through the Port’s Construction Management System and Airport Building Department (ABD). Due: Within two (2) days of inspection.

B. Testing Results: All test results will have a clear and consistent numbering system which legibly identifies dates of service and the location of tests. Consultant will inform the Port Construction Managers (CM) and contractor of any failed test results. Due: Within three to five (3-5) days of request, or immediately upon knowledge of any failed test results.

00322878 Solicitation

C. Final Reports: The project’s final letter on testing and inspection services will be completed in a final report, submitted electronically through the Port’s Construction Management System and ABD. Due: Within fourteen

(14) days of inspection completion.

2. Materials Sampling and Analysis Services

2.1 Take samples of the materials, (soil, concrete, etc.).

2.2 Transport samples to laboratory.

2.3 Perform analysis of materials.

2.4 Track and keep deficiency logs.

2.5 Prepare written reports of the testing results.

2.6 Store testing materials in lab and dispose of them within one (1) week after completion of test(s). Samples with non-conforming test results will be stored thirty (30) days after completion of test(s).

Deliverables:

A. Testing Results: All test results will have a clear and consistent numbering system which legibly identifies dates of service and the location of tests. Consultant shall inform the Port CMs and Contractor of any failed test results, submitted electronically through the Port’s CMS and ABD. Due: Immediately upon knowledge of any failed test results.

3. On-site Observations, Meetings, and Quality Control

3.1 Be onsite as needed.

3.2 Observe material installation methods and sampling of materials or procedures used on project and provide reports of the placement and testing observations.

3.3 Perform QC checks and acceptance of testing at both onsite and offsite locations, including laboratory testing facilities and fabrication shops.

3.4 Provide consultation services and attend meetings with the Port, as required by project conditions.

3.5 Attend regularly scheduled Quality Assurance/Quality Control (QA/QC) meetings with the Contractor and

Port CM.

3.6 Attend weekly Owner-Architect-Contractor (OAC) meetings at the project site.

Deliverables:

A. Feedback on test results or failed tests during on-site meetings. Due: As requested by Port CM.

4. Rush Work

4.1 Rush Work Orders, which are defined as laboratory tests performed within 24-48 hours of request, may be requested, and authorized at the direction of the Port CM.

Deliverables:

A. Rush Work Testing. Due: Within 24-48 hours, as requested by Port PM.

Assumptions:

1. The overtime (OT) rate is an established fixed hourly rate paid for any hours worked exceeding forty (40) hours per seven (7)-day work week on projects in a Service Directive on this contract.

2. Field Inspection Services must be scheduled by 4:00 PM the day before services are required.

3. A minimum of four (4) hours, portal to portal will be charged per assigned field inspector and minimum two (2) hours for cancellations.

4. Consultant shall provide all labor, equipment, and material for the testing and laboratory services ordered under this contract.

Take it 00322878

SERVICE AGREEMENT

I. SCOPE OF WORK

II. PROJECT MANAGEMENT

III. COMPENSATION

IV. AGREEMENT DURATION

V. CHANGES

VI. ADMINISTRATION OF THE WORK THROUGH SERVICE DIRECTIVES

VII. RESPONSIBILITIES OF CONSULTANT

VIII. NON-DISCRIMINATION AND AFFIRMATIVE ACTION

IX. ACCEPTABLE WORKPLACE ENVIRONMENT

X. PORT VALUES AND STANDARDS

XI. ETHICS AND INTEREST OF CONSULTANT

XII. SUBCONTRACTS

XIII. RESERVED

XIV. CONSULTANT PERSONNEL

XV. INDEPENDENT CAPACITY OF CONSULTANT

XVI. CONFIDENTIALITY

XVII. AUDIT AND ACCESS TO RECORDS

XVIII. OWNERSHIP OF WORK PRODUCTS

XIX. PUBLIC DISCLOSURE

XX. ASSIGNABILITY

XXI. TERMINATION FOR CONVENIENCE

XXII. TERMINATION FOR DEFAULT

XXIII. INSURANCE

XXIV. INDEMNITY

XXV. WARRANTY AND STANDARD OF CARE

XXVI. COMPLIANCE WITH APPLICABLE LAWS

XXVII. GOVERNING LAW

XXVIII. NO THIRD-PARTY BENEFICIARY

XXIX. ORDER OF PRECEDENCE

XXX. WAIVER

XXXI. SURVIVORSHIP

XXXII. ENTIRE AGREEMENT

Exhibit 2 Standard Terms and Conditions

00322878 Solicitation South Concourse Testing and Special Inspections http://portal.portseattle.org/corp/RealEstateDiv/Port%20Logo%20Library/Port%20of%20Seattle%20logo%20-%20standard%20color/POS_LOGO_RGB.jpg

THIS document is an AGREEMENT by and between the Port of Seattle, State of Washington (hereinafter referred to as the “PORT”) and TBD (hereinafter referred to as the “CONSULTANT”), for the furnishing of services for the South Concourse Testing and Special Inspections (hereinafter referred to as the “Project”).

The PORT and the CONSULTANT mutually agree as follows:

I. SCOPE OF WORK

CONSULTANT shall perform all necessary actions to accomplish the work specified in this Agreement, or which may hereafter be requested by the PORT.

II. PROJECT MANAGEMENT

A. The PORT shall designate a Project Manager to coordinate and review the work of CONSULTANT. The Project Manager for the PORT is TBD. CONSULTANT is expected to work closely with the Project Manager throughout the duration of this Agreement.

B. CONSULTANT has designated TBD as Project Manager for the Project. This designation shall not be changed without the prior written approval of the PORT.

III. COMPENSATION

A. The PORT agrees to pay CONSULTANT a not to exceed total price of TBD dollars ($TBD).

B. Work will be issued through Service Directives (SD). The SD will identify if compensation will be on a firm fixed price (lump sum) or time and expense (billing rate) basis. This amount shall constitute complete compensation for all services provided under the SDs.

C. If an SD is written on a lump sum basis;

1. CONSULTANT shall submit a monthly request for payment for milestones completed within the billing period, including any retail sales tax as a separate line item. Payment shall be made thirty (30) days (“Net 30”) from date a properly completed invoice is received by the PORT. If there are disputed items or amounts or both on any invoice, the PORT will present these items to the CONSULTANT for resolution.

Those items that are undisputed will be identified on the invoice and payment will be made for the undisputed amount. All billing shall be to the Port of Seattle, Attn.: TBD, P.O. Box 1209, Seattle, WA 98111-1209. Invoices must reference the Agreement number.

2. CONSULTANT shall report Monthly Amounts Paid (MAPs) to each subconsultant for the prior invoicing period. The MAPs shall be submitted electronically utilizing the PORT’s Contractor Database System (CDS) available here: https://hosting.portseattle.org/cds/. The MAPs shall identify the subconsultant name, its status as a Minority/Women/Disadvantaged business, and amounts paid, including taxes, if any, to each subconsultant. If no payment was made to a subconsultant, indicate zero dollars. At the conclusion of this Agreement, CONSULTANT shall submit a final payment request and a final MAP including all total amounts paid to all subconsultants for the term of the Agreement.

3. Within ten (10) business days of receipt of payment by the PORT, the CONSULTANT shall pay subconsultants for all work satisfactorily completed by the subconsultant. This paragraph shall not impair or limit any remedies otherwise available to the CONSULTANT or subconsultant in the event of a dispute involving late payment or non-payment by the CONSULTANT or deficient performance or non-performance.

4. Markups shall be limited to the billing rates, and lab services. Markup on work performed by the first tier subconsultants shall not exceed four (4%) percent. Markups on second tier subconsultants are not allowed. Markups shall not be applied to travel costs, materials, supplies, any applicable taxes, including retail sales tax or other direct costs, with the exception of lab services.

D. If an SD is written on a billing rate basis;

1. Compensation will be made only to the extent to which CONSULTANT presents documented evidence of fees earned in proportion to progress in accomplishing the scope of services, and expenses incurred during the period including any retail sales tax as a separate line item for which payment is requested. In no case shall the total compensation exceed the sum set forth herein.

2. CONSULTANT shall submit a monthly invoice for services provided during that billing period, including retail sales tax as a separate line item. Payment shall be made thirty (30) days (“Net 30”) from date a properly completed invoice is received by the PORT. If there are disputed items or amounts or both on any invoice, the PORT will present these items to the CONSULTANT for resolution. Those items that are undisputed will be identified on the invoice and payment will be made for the undisputed amount. All billing shall be to

00322878 Solicitation South Concourse Testing and Special Inspections https://hosting.portseattle.org/cds/ the Port of Seattle, Attn.: TBD, P.O. Box 1209, Seattle, WA 98111-1209. Invoices must reference the Agreement number.

3. CONSULTANT shall report Monthly Amounts Paid (MAPs) to each subconsultant for the prior invoicing period. The MAPs shall be submitted electronically utilizing the PORT’S Contractor Database System (CDS) available here: https://hosting.portseattle.org/cds/. The MAPs shall identify the subconsultant name, its status as a Minority/Women/Disadvantaged business, and amounts paid, including taxes, if any, to each subconsultant. If no payment was made to a subconsultant, indicate zero dollars. At the conclusion of this Agreement, CONSULTANT shall submit a final payment request and a final MAP including all total amounts paid to all subconsultants for the term of the Agreement.

4. Within ten (10) business days of receipt of payment by the PORT, the CONSULTANT shall pay subconsultants for all work satisfactorily completed by the subconsultant. This paragraph shall not impair or limit any remedies otherwise available to the CONSULTANT or subconsultant in the event of a dispute involving late payment or non-payment by the CONSULTANT or deficient performance or non-performance.

5. Markups shall be limited to the billing rates, and lab services. Markup on work performed by the first tier subconsultants shall not exceed four (4%) percent. Markups on second tier subconsultants are not allowed. Markups shall not be applied to travel costs, materials, supplies, any applicable taxes, including retail sales tax or other direct costs, with the exception of lab services.

6. The PORT may require additional tasks be performed by the CONSULTANT related to this contract. A task is established to set up a contingency for those services. CONSULTANT shall not use or bill against this task without specific written direction from the PORT. Such direction will be sent either via letter or email from the PORT Project Manager. The specific scope of work, deliverables, level of effort, and not to exceed value will be established in the letter or email.

7. Hourly rates include all of CONSULTANT’S routine administration and overhead expenses, including all equipment, software, tools and supplies reasonably required to perform the scope of services with the following exceptions:

a) Allowable field equipment as approved by the PORT project manager in advance and in writing.

b) SEA badging fees which include the initial new company agreement set up fee; and new/renewal badge fee. The Port will not reimburse for lapsed company agreement fees and/or lost or stolen badges.

c) Key fees as approved by the PORT project manager for project access in advance and in writing.

8. The PORT will not separately reimburse CONSULTANT for routine overhead expenses or administration including but not limited to:

a) Computer hardware or software usage

b) Digital camera or recording equipment

c) Communication Equipment - including phone, radio, walkie talkie, internet, and fax.

d) Postage and courier services

e) Routine reproduction except for documents reproduced by an outside vendor

f) Small tools and expendables

g) Personal protective equipment

h) Applicable taxes, including federal, state, local taxes, and B&O taxes, with the sole exception of services subject to retail sales tax as required by the State of Washington. CONSULTANT must identify retail sales tax as a separate line item for all invoices submitted to the PORT for payment.

Services subject to retail sales tax may be found here: Washington State Department of Revenue

i) Safety training and equipment

j) Time devoted to Agreement negotiation, invoicing, and/or dispute resolution; and/or

k) Time devoted to development or refinement of scope of work, unless directed by the PORT through a

Service Directive.

9. CONSULTANT shall obtain advance written approval of travel status to qualify for travel reimbursement.

CONSULTANT shall notify the PORT Project Manager and provide the PORT Project Manager a not to exceed estimate of travel expenses. Reimbursement of travel expenses shall be at cost, without markup, and in accordance with the following standards:

a) Air travel shall be by coach class at the lowest available commercial price;

b) Vehicular travel costs shall not exceed the current IRS Standard Mileage Rates.

c) Rental car reimbursement is allowed only when required, and in conjunction with air travel and then at compact car rental rates;

00322878 Solicitation South Concourse Testing and Special Inspections https://hosting.portseattle.org/cds/ https://dor.wa.gov/taxes-rates/retail-sales-tax/services-newly-subject-retail-sales-tax

d) Maximum reimbursement for meals and incidental expenses (m & i.e.) shall be reimbursed at the per diem rates for the location established by the United States General Services Administration, Transportation Management Policy, http://www.gsa.gov/portal/content/104877.

e) Maximum reimbursement for lodging shall be reimbursed at cost, no greater than the rate for the location established by the United States General Services Administration, Transportation Management Policy, http://www.gsa.gov/portal/content/104877.

f) Receipts shall be required in order to receive reimbursement for air travel, rental car, parking fees, meals, and lodging.

g) Travel shall be limited for the purpose of the work of this Agreement.

h) CONSULTANT will not be compensated for travel time.

IV. AGREEMENT DURATION

A. CONSULTANT shall complete all specified work, including submission of reports and/or other required documentation, within the time periods set forth in this Agreement and related documents. Time is of the essence in each and every portion of this Agreement.

B. The Agreement shall expire three (3) years after execution of this Agreement; provided however, at the PORT’S sole discretion, this Agreement may be extended for up to five (5) optional years. If the PORT determines to extend this Agreement as described herein, the PORT shall issue an amendment extending the Period of Performance. Execution of Agreement is the date the PORT signs this Agreement.

V. CHANGES

A. The PORT may, at any time, by written amendment, direct changes in the scope of work specified in this Agreement.