0015-N.pdf

Bid Template Revised November 2023

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

July 29, 2026 INVITATION FOR BID Buyer: Brenda Crozier

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase

On-Line Bidding System on this form, until 2:00:00 p.m. on August 12, 2026 delivered to Newcastle, Wyoming.

All in accordance with bidding conditions, specifications and/or special provisions attached.

(For: Wyoming Department of Corrections (WDOC)) Bid Number: 0015-N

WHCC Five (5) Year Fire Sprinkler and Backflow Testing

The Wyoming Department of Corrections, Wyoming Honor Conservation Camp is requesting bids for a five (5) year fire sprinkler and backflow preventer testing of the entire facility that will include any related minor post-inspection repairs. This request anticipates the following services for two (2) years (through June 30, 2028) for the Wyoming

Honor Conservation Camp (WHCC), located at 40 Pippin Road, Newcastle, Wyoming, as specified below.

Scope of Work:

Please provide a bid for inspection and testing of our fire sprinkler systems and backflows. IFC and NFPA-

25 requires a maintenance program to be in place for both existing and new water-based sprinkler systems and fire pumps, sections and versions do vary on publication year. The attentions pertinent to our fire sprinkler system are delineated mainly in NFPA-25, but can also be found in IFC and other water-based codes. These include, but not limited to, NFPA-13, 20, 291, and IFC code. The frequency for these tests is set forth in the tables found within these codes. We expect that all requirements will be satisfied by following these code guidelines. This includes, but is not limited to, the below scope of work:

Specifications:

• Dormitory A: - Labor required to perform a 5-year hydrostatic pressure test on 1 existing 4" fire department connection (FDC) as required by NFPA 25. - Labor required to perform a 5-year internal inspection on 1 dry-pipe fire sprinkler system to evaluate the internal condition of the system as required by NFPA 25. - Labor required to perform a 3-year air leak test on 1 dry-pipe system to verify system integrity and performance as required by NFPA 25. - Labor and material to install 2 new air/water pressure gauges, properly dated and compliant with NFPA 25. - Labor and material to repair the 4" Ames 2000ss fire backflow preventer, assembly

#2CN1739 that failed during testing.

• Dormitory B: - Labor required to perform a 5-year hydrostatic pressure test on 1 existing 4" fire department connection (FDC) as required by NFPA 25. - Labor required to perform a 5-year internal inspection on 1 dry-pipe fire sprinkler system to evaluate the internal condition of the system as required by NFPA 25. - Labor required to perform a 3-year air leak test on 1 dry-pipe system to verify system integrity and performance as required by NFPA 25. - Labor and material to install 2 new air/water pressure gauges, properly dated and compliant with NFPA 25.

• Dormitory C: - Labor required to perform a 5-year hydrostatic pressure test on 1 existing 4" fire department connection (FDC) as required by NFPA 25. - Labor required to perform a 5-year internal inspection on 1 dry-pipe fire sprinkler system to evaluate the internal condition of the system as required by NFPA 25. - Labor required to perform a 3-year air leak test on 1 dry-pipe system to verify system integrity and performance as required by NFPA 25. - Labor and material to install 2 new air/water pressure gauges, properly dated and compliant with NFPA 25. - Labor and material to repair the 2-1/2" Watts 009RP domestic backflow preventer, assembly #22731 that failed during testing.

• Dormitory D (Women’s): - Labor required to perform a 5-year hydrostatic pressure test on 1 existing 2-1/2" fire department connection (FDC) as required by NFPA 25. ~ Labor required to perform a 5-year internal inspection on 1 wet-pipe fire sprinkler system to evaluate the internal condition of the system as required by

NFPA 25. - Labor and material to install 1 new air/water pressure gauges, properly dated and compliant with

NFPA 25. - Labor and material to repair the2-1/2" Ames 2000ss fire backflow preventer, assembly #102937 that failed during testing. Programming: - Labor required to perform a 5-year hydrostatic pressure test on 1 existing 4" fire department connection (FDC) as required by NFPA 25. - Labor required to perform a 5-year internal inspection on 1 dry-pipe fire sprinkler system to evaluate the internal condition of the system as required by NFPA 25. - Labor required to perform a 3-year air leak test on 1 dry-pipe system to verify system integrity and performance as required by NFPA 25. - Labor and material to install 2 new air/water pressure gauges, properly dated and compliant with NFPA 25.

Total Cost of Inspections: $___________________________

Hourly Cost of Minor Repairs $___________________________

General Requirements:

• Awarded bidder(s) must have all the proper and necessary certifications to complete the inspections, repairs and service.

• Awarded bidder must provide all tools required for successful inspections and repairs.

• Awarded bidder(s) shall provide original or approved aftermarket replacement parts to ensure warranties are not voided.

• Awarded bidder(s) shall provide all applicable updated operations and maintenance manuals (O&M’s) for any parts that are replaced.

• Awarded bidder(s) shall provide all applicable warranties to parts and labor.

• Awarded bidder(s) and employees are subject to background checks and will be required to provide proper insurance coverage and paperwork as stated in the final contract.

• Awarded bidder must comply with applicable WDOC Policies and Procedures, including but not limited to, security and safety, tool counts, dress code and tobacco use.

• Awarded bidder shall follow all OSHA rules and regulations.

• An itemized invoice must be submitted for each project. Invoices must include the costs of materials used, and need to list building, room numbers or area’s location plus all billing information.

• A parts and material log sheet must be submitted to owner with invoice. Invoices will not be processed without parts and material logs. Material logs must include, building name, room numbers or area location, name of manufacturer, any identifying code numbers, and parts and material line information.

• Awarded bidder(s) shall provide all communications systems such as telephones and 2-way radios if required.

• Awarded bidder shall report all accidents, regardless of severity, to the State of Wyoming project manager within 24 hours of occurrence.

Notes:

The WDOC reserves the right to make multiple or no bid awards if deemed to be in the best interest of the state.

Any resulting written contract is not a guarantee that parts or services will be required or purchased, and the WDOC will not be obligated to make any purchase should it be deemed that services are no longer required.

Contract Period: Upon final required contract signature through June 30, 2028.

The awarded bidder(s) and the WDOC agree that any formal contract(s) resulting from this bid may be extended under mutually agreeable terms and conditions, with the mutual approval of the awarded bidder(s) and WDOC, for a period of two (2) additional years. This option to extend any formal purchase order(s) or contract(s) for an additional two (2) period shall not exceed a total of four (4) years. The WDOC will notify the awarded bidder(s) in writing of its intent to exercise the purchase order or contract renewal option at least sixty (60) days prior to the June

30, 2028, contract expiration date.

Each payment obligation of the WDOC is conditioned upon the availability of government funds, which are appropriated or allocated for the payment of this obligation. If funds are not allocated and available for the continuance of the services performed by the awarded bidder(s); the agreement may be terminated by the WDOC at the end of the period for which the funds are available.

Questions shall be submitted individually through Public Purchase by 2:00 p.m. (Mountain Time), on August

5, 2026. Questions submitted after the deadline may not be considered.

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all items upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that none will be added.

(Company Name and Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

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