A.02_Limited_Source_Justification_for_award_notice_Redacted.pdf

For All Actions At or Below the Simplified Acquisition Threshold Control No: 19-RHCO-C-598

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: This Requirement is for Evans Army Community Hospital (EACH). The contracting activity is Regional Health Contracting Office-Central, Fort Carson Health Contracting Cell

(FCHCC).

2. Description of Action:

Nature: New Requirement X Follow-on Requirement

Contract Vehicle: Purchase Request Number: 0011380379, Contract number to be determined.

Pricing/Contract Type: X Firm Fixed Price

Funds: X Operations & Maintenance, Army (OMA) FY: 19 Funds

Name of Proposed Contractor(s) and Address:

Hill Rom, Inc 1069 State Route 46 East Batesville, IN 47006

Brand Name Buy: Yes X No

3. Description of Services or Supplies: Service/software Maintenance for the NaviCare Nurses Call Station housed at Evans Army Community Hospital, Fort Carson, CO. The Hill-Rom NaviCare Nurse Call (NNC) System is a life/safety system used in all in-patient areas, including restrooms. The system provides proactive alerts about the patient, room, and bed status which is sent directly to caregivers.

Base Period: 15 Sep 2019 to 14 Sep 2020 Contract Total:

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. The authority cited above allows the Government to issue a sole source contract to Hill Rom for maintenance on the NaviCare Nurses Call System. Evans Army Community Hospital has a continuing need for this service. Hill Rom is the Original Equipment Manufacturer (OEM) for the NaviCare Nurses call System housed at Evans Army Community Hospital, Fort Carson, CO. Hill Rom does not currently use any subcontractors, distributers or resellers. Without these services the NaviCare Nurses Call System

For All Actions At or Below the Simplified Acquisition Threshold Control No: 19-RHCO-C-598

Version – February 2017 would not be serviced or repaired. Without this system there would be a lapse in continuity of critical alerts to caregivers which is vital for patient safety.

b. The Government will continue to seek new resources that will satisfy these requirements through continued market research, requests for statements of capability, searches on the internet and telephonic inquiries.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed.

7. Market Research: A review of mandatory sources to include GSA/VA Schedules and an on-line review of the open market place indicate that the required software/service maintenance for the NaviCare Nurses Call System is available in the open market, however, it is only available with one vendor, Hill Rom. A Sources Sought was conducted to further evaluate the market. One company, Hill Rom, was the only vendor to respond. Based on this information, this requirement will be sole sourced to Hill Rom. This procurement has been identified as a commercial item IAW FAR 2.101. The NAICS is 811219, and the Product Service Code (PSC) is J065, The SBA size standard is $22 Million.

8. Other Facts: This is a follow-on requirement for W81K00-16-P-0461 which is scheduled to end 14 Sep 2019. W81K00-16-P-0461 was a sole source to procurement to Hill Rom due to Hill Rom being the sole factory authorized supplier of parts and services. Additionally, a sources sought was submitted on FBO from 2 Aug 2019 to 7 Aug 2019. This sources sought generated one response, Hill Rom. In their response they supplied a letter stating, “please be advised that Hill Rom Direct Support and Maintenance is the only OEM service organization certified to maintain Hill-Rom NaviCare Nurse Call”.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be determined fair and reasonable.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition, provided that the services or supplies herein described have otherwise been authorized for acquisition.