00 40 14 CertOfAuthority 20231001.docx
DOCX document 54 KB Posted
- Attached to
- Invitation to Bid for Construction Services
- Solicitation number
- 2621BIRR31
- Issued by
- Hartford County, Connecticut
About this file
This is a Certificate of Authority form issued by the Connecticut Department of Administrative Services for use with state and local construction contract opportunities. The document serves as a certification that an entity's governing body has authorized a specific individual to execute and deliver contracts, amendments, and related documents required by the Governor, Connecticut Department of Administrative Services, Connecticut State Properties Review Board, and the Office of the Attorney General. The certificate requires completion of multiple sections identifying the signer of the certificate, the entity's legal name and state of registration, the date a resolution authorizing the signatory was adopted by the governing body, the name and title of the individual authorized to sign contract documents, and the witness date of certificate execution. All bidders must submit a completed, signed PDF version of the Certificate of Authority to CTsource along with their bid proposal.
The form contains specific instructions for completion when accompanying either a bid proposal or a contract, with particular attention to sequencing of dates to ensure the resolution adoption date precedes the bid or contract signing date, while the witness date should not predate the bid or contract execution date. The signer of the certificate must be someone other than the individual signing the contract documents, with limited exceptions for sole managing members of LLCs or sole officers or principals of corporations, who must provide supplementary documentation on company letterhead confirming their sole status. This standardized form applies to all Connecticut DAS construction projects and reflects requirements established in the October 1, 2023 revision of CT DAS Form 5000.
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Text version
SECTION 00 40 14
CERTIFICATE (OF AUTHORITY)
SECTION 00 40 14
CERTIFICATE (OF AUTHORITY)
Certificate (of Authority)
| Awarding Authority Project No.: |
| Click or tap here to enter text. |
| I | |
| Click or tap here to enter text. | , |
| Click or tap here to enter text. |
(Signer’s Name)1
(Signer’s Title)
| of | |
| Click or tap here to enter text. | , |
| an entity lawfully organized and existing under the laws |
(Name of Entity)
| of | |
| Click or tap here to enter text. | , |
| do hereby certify that the following is a true and correct |
(Name of State or Commonwealth)
| copy of a resolution adopted on the |
| Enter text. |
| day of |
| Enter text. |
| , 20 |
| Enter text. |
| by the governing body of |
(Day)2
(Month) 2
(Year) 2
| Click or tap here to enter text. | , |
| in accordance with all of its documents of governance and |
(Name Of Entity)
| management and the laws of | |
| Click or tap here to enter text. | and further certify that such resolution has not |
(Name of State or Commonwealth) been modified, rescinded or revoked, and is at present in full force and effect.
| RESOLVED: that | |
| Click or tap here to enter text. | , |
| Click or tap here to enter text. |
(Name of Signer of Contract Documents) 3
(Title of Signer of Contract Documents) 3
| of | |
| Click or tap here to enter text. | is empowered and authorized, on behalf of the entity, |
(Name of Entity) to execute and deliver contracts and amendments thereto, and all documents required by the Governor, the Connecticut
Department of Administrative Services, the Connecticut State Properties Review Board and the Office of the Attorney
General associated with such contracts and amendments.
| IN WITNESS WHEREOF, the undersigned has executed this certificate this |
| Enter text. |
| day of |
| Enter text. |
| , 20 |
| Enter text. |
| . |
(Day) 4
(Month) 4
(Year) 4
(Signature)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
(Print Name)
(Title)
Reference Notes:
| 1 |
| The signer of this certificate must be someone other than the signer of the contract documents except for a sole managing member of an LLC or the sole officer or sole principal of a corporation. If the signer is a sole managing member of an LLC, then along with this certificate the signer must provide a letter on company letterhead that indicates the signer is a sole member and managing member. If the signer is the sole officer or sole principal of a corporation, then the signer must provide with the certificate a letter on company letterhead setting forth this fact. |
| 2 |
| This date must be on or before the date of signing of the Bid Proposal (or Contract). |
| 3 |
| This person shall sign the Contract and other required documents. |
| 4 |
| This date must be on or after the date of signing of the Bid Proposal (or Contract). |
The Certificate states that the organization has authorized the signatory to sign the pertinent documents other than the Certificate (of Authority) and that, as of the date of execution of the Certificate (i.e., the date set forth in the “In Witness Whereof” blanks), there has been no change in that authorization.
Instructions for the Certificate (of Authority) to Accompany the Bid Proposal Form:
All Bidders: Upload a completed, signed PDF of the Certificate (of Authority) to CTsource.
| 1. 1st Paragraph: | |
| 1.1 | First, enter the name and title of the individual signing the Certificate (of Authority). |
| 1.2 | Second, enter the legal name of the entity (exactly as it is shown on the Secretary of State registry). |
| 1.3 | Third, enter the name of the state or commonwealth the entity is registered in. |
| 1.4 | Fourth, enter the date the resolution was adopted by the governing body. This date is on or before the date the Bid Proposal is signed. |
| 1.5 | Fifth, enter the name of the state or commonwealth the entity is registered in. |
2. 2nd Paragraph:
| 2.1 | First, enter the name and title of the individual signing bid documents for the entity. |
| 2.2 | Second, enter the legal name of the entity (exactly as it is shown on the Secretary of State registry). |
3. Last Paragraph:
3.1 Enter the Witness Date1. This date will likely be the date of execution of the Bid Proposal form.
1 This Witness Date Should Not Be Before The Date Of Execution Of The Bid Proposal.
Instructions for the Certificate (of Authority) to Accompany the Contract:
| 1. 1st Paragraph: | |
| 1.1 | First, enter the name and title of the individual signing the Certificate (of Authority). |
| 1.2 | Second, enter the legal name of the entity (exactly as it is shown on the Secretary of State registry). |
| 1.3 | Third, enter the name of the state or commonwealth the entity is registered in. |
| 1.4 | Fourth, enter the date the resolution was adopted by the governing body. This date is on or before the date the Contract is signed. |
| 1.5 | Fifth, enter the name of the state or commonwealth the entity is registered in. |
2. 2nd Paragraph:
| 2.1 | First, enter the name and title of the individual signing contract documents for the entity. |
| 2.2 | Second, enter the legal name of the entity (exactly as it is shown on the Secretary of State registry). |
3. Last Paragraph:
3.1 Enter the Witness Date1. This date will likely be the date of execution of the Contract.
1 This Witness Date Should Not Be Before The Date Of Execution Of The Contract.
End of Section 00 40 14 Certificate (of Authority)
| CT DAS 5000 (Rev. 10.01.2023) |
| STANDARD FORM FOR ALL PROJECTS |
| CT DAS 5000 (Rev. 10.01.2023) |
| STANDARD FORM FOR ALL PROJECTS |
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