RFID LABELS
Added: Mar 20, 2009 7:42 am
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Subpart 13.5 Test Program For Certain Commercial Items of the Federal Acquisition Regulations (FAR) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is a Request for Quote (RFQ) and the solicitation number is SP3100-09-Q-0073. This solicitation is Full and Open Market Competition.
This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-30 effective 17 February 2009 and Defense Federal Acquisition Regulation Supplement (DFARS) DCN 20090115 edition and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 2009-08. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.
Defense Distribution Depot San Joaquin has a requirement to purchase Passive RFID labels.
LABELS WILL SHIP TO: TRACY, CA 95304-5000
CLIN 0001 PASSIVE RFID LABELS, GEN 2 AD-222 TAG, SIZE: 4 INCH X 2 INCH, SELF-ADHESIVE LABELS; 2000 LABELS PER ROLL; FOR ZEBRA PRINTER (100,000 LABELS TOTAL) (SEE DESCRIPTION BELOW)
50 ROLLS @ $_______________ EACH = $_______________ TOTAL
CLIN 0002 PASSIVE RFID LABELS, GEN 2, AD-222 TAG; SIZE: 4 INCH X 6 INCH, SELF-ADHESIVE LABELS; 1000 LABELS PER ROLL; FOR ZEBRA PRINTER (500,000 LABELS TOTAL) (SEE DESCRIPTION BELOW)
500 ROLLS @ $_______________ EACH = $_______________ TOTAL
4 x 6 and 4 x 2 RFID - Ultra High Frequency (UHF) RFID Labels
for Uniform Marking for Shipment and Storage
RFID Component:
These pressure-sensitive labels include an integrated RFID inlay (integrated chip and antenna) specifically configured for the identified RFID printer hardware: Printronix SL4M printer. When peeled from the release liner, the RFID inlay must be on the adhesive side of the pressure sensitive label.
Inlay Specifications:
Chip: Impinj Monza 2 (collectively exhibits range, interference rejection, and orientation insensitivity for reliable tag reads)
Silicon chip (M2) must:
o Have duel antenna ports
o Be tested for full functionality
o Be programmed, baked and retested- (not just parametric or post-assembly tested)
Inlay substrate material and thickness [microns]: Heat-Treated PET, 2 mils [51]:
A PET laminate must be applied over the inlay to reduce electro-static discharge and for mechanical robustness
Total Thickness over chip (typical) [microns]: 11.5 mils [279]
Antenna Dimension : 3.75 (94.9 mm) x .310 (7.9 mm)
Antenna material: Aluminum (recycling-friendly)
Antenna position in label: 35.56 mm from lead edge of label (top-of-form)
Chip orientation (chip/slot first): Slot First
RF performance Features:
RF Protocol: ISO/IEC 18000-6C, EPC Class 1 Gen 2
Optimized operating frequency: 866-954 MHz (Wide-band/Global)
Mode of Operation: Passive
RF Performance: High performance in high-volume corrugated carton labeling applications exhibiting reliable wide-band (global) performance on many difficult to read contents such as metals and liquids.
Passive RFID tag/interrogator readability requirements: See Mil-Std-129P: Military Marking for Shipment and Storage
Finished RFID Label Specifications for 4 x 6:
Label Size: 4 x 6 (101.6 mm x 152.4 mm)
Label Gap/Space between Labels: .125 (3.175mm)
Label Format: Roll
Width of Roll: 4.125 ( 104.78 mm) or per Printronix tolerance
Number of labels per roll: 500 or 750 (8 maximum OD)
Inner Core Diameter: 3" (76.2 mm)
Outer roll Diameter: 8" (203.2 mm) or per Printronix tolerance
Space between labels: .125 in. (3.175 mm)
Perforation: Between Labels in release liner
Finished RFID Label Specifications for 4 x 2:
Label Size: 4 (101.6 mm) x 2 (50.8 mm)
Label Gap/Space between Labels: .125 (3.175mm)
Label Format: Roll
Width of Roll: 4.125 ( 104.78 mm) or per Printronix tolerance
Number of labels per roll: 2,000
Inner Core Diameter: 3" (76.2 mm) or per Printronix specification
Outer roll Diameter: 8" (203.2 mm) or per Printrinox specification
Perforation: Between Labels in release liner (confirm you desire this)
Label Material:
Face stock: Thermal Transfer, white, matte coated , caliper-3.2 mils
Label Use: See mil-prf-61002A, Pressure Sensitive Adhesive Labels for Bar Coding Labels may be used to mark corrugate, packaging films, paper, glass, metals, plastics, etc.
Offerors shall provide the unit price for each component and the total amount, inclusive of shipping costs (FOB Destination). Equipment shall be shipped to the locations shown above, exact shipping addresses will be provided in the final award, or can be obtained from the Contract Specialist POC. Note: The desired delivery schedule is 2 weeks ARO and the required delivery schedule is 30 days ARO.
Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.
The preferred method of payment for supplies under this order is by the Acquisition Operations Office via the Government Purchase Card (VISA).
The following FAR, DFARS, and DLAD clauses and provisions apply to this acquisition. The full text version of these clauses and provisions may be viewed at http://farsite.hill.af.mil/.
FAR 52.212-1 Instructions to Offers-Commercial Items. Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (e) multiple offers and (h) multiple awards.
NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the Central Contractor Registration (CCR) database IAW FAR 52.212-1(k) and DFARS 204.1104. Registration may be done on line at: www.ccr.gov.
DLAD 52.233-9000 AGENCY PROTESTS (SEP 1999)
Companies protesting this procurement may file a protest 1) with the Contracting Officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activitys Chief of the Contracting Office. Protests filed with the agency should clearly state that they are an Agency Level Protest under Executive Order No. 12979. (Note: DLA procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the Contracting Officer; this is not an appellate review of a Contracting Officers decision on a protest previously filed with the Contracting Officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the Contracting Officer.
(End of Provision)
DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (JUN 2001)
(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.
(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1, or for the agency, by the Contracting Officer, and approved at a level above the Contracting Officer after consultation with the ADR Specialist and with legal counsel (see DLA Directive 5145.1). Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the Contracting Officer before determining ADR to be inappropriate.
(c) If you wish to opt out of this clause, check here ( ). Alternate wording may be negotiated with the Contracting Officer.
(End of Provision)
OFFER SUBMISSION INSTRUCTIONSQuotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.
1. Quotations may be submitted in contractor format and shall include:
(1) Company name, address, telephone number, e-mail address, and FAX number
(2) Solicitation number
(3) Unit Price and extended prices for all CLINS
(4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code
(5) Signed acknowledgements of amendments (applicable only if any amendments are
issued against this solicitation)
2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award.
FAR 13-106-2 Evaluations of Quotations or Offers Quotes will be evaluated in accordance with FAR 13.106. Award will be made to the contractor whose quote represents the total overall lowest price technically acceptable offer which meets the product technical requirements for all CLINS. Therefore to be considered for award, a quote must be provided for all CLINS. Contractors are required to provide descriptive literature for technical acceptability evaluation.
FAR 52.212-4 Contract Terms and ConditionsCommercial Items, Addenda to 52.212-4; the following clauses apply:
FAR 52.247-34 FOB Destination
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of
Executive OrdersCommercial Items (in paragraph (b) the following
clauses apply:
FAR 52.222-3 Convict Labor
FAR 52.222-19 Child LaborCooperation with Authorities and Remedies
FAR 52.222-21 Prohibition of segregated facilities
FAR 52.222-26 Equal Opportunity
FAR 52.222-36 Affirmative Action for Workers with Disabilities
FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the
Vietnam Era, and Other Eligible Veterans
FAR 52.222-50 Combating Trafficking in Persons
FAR 52.225-13 Restriction on Certain Foreign Purchases
FAR 52.232-36 Payment by Third Party
FAR 52.232-33 Payment by Electronic Funds TransferCentral Contractor Registration
FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels
DFARS 252.212-7001 Contract Terms and Conditions Required to Implement
Statutes or Executive Orders Applicable to Defense
Acquisitions of Commercial Items. The following
additional clauses/provisions apply:
DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials
DFARS 252.225-7036 Buy American ActFree Trade AgreementBalance of
Payments Program ALT I
DFARS 252.243-7002 Request for Equitable Adjustment
DFARS 252.247-7023 Transportation of Supplies by Sea
DFARS 252.247-7024 Notification of Transportation of Supplies by Sea
DLAD 52.247-9012 REQUIREMENTS FOR TREATMENT OF WOOD PACKAGING MATERIAL (WPM) (FEB 2007)
(a) This clause only applies when wood packaging material (WPM) will be used to make shipments under this contract and/or when WPM is being acquired under this contract.
(b) Definition.
Wood packaging material (WPM) means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. The definition excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD).
(c) All Wood Packaging Material(WPM) used to make shipments under DOD contracts and/or acquired by DOD must meet requirements of International Standards for Phytosanitary Measures (ISPM) 15, "Guidelines for Regulating Wood Packaging Materials in International Trade." DOD shipments inside and outside of the United States must meet ISPM 15 whenever WPM is used to ship DOD cargo.
(1) All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, Incorporated (ALSC) Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).
(2) All WPM shall include certification/quality markings in accordance with the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.
(d) Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. The Agency reserves the right to recoup from the Contractor any remediation costs incurred by the Government.
(End of Clause)
All questions and inquiries should be addressed via email to laura.dodson@dla.mil, Request for Quote Number SP3100-09-Q-0073. Pricing and representations/certifications are required NLT 3:00 PM EDT ON APRIL 3, 2009. This information should be submitted to above email address or faxed to 717-770-7591. Contractors must be capable of accepting payment by either electronic funds or government credit card for this procurement. ALL SOURCES MUST BE REGISTERED IN THE CENTRAL CONTRACT REGISTRATION DATABASE, http://www.ccr.gov/, or an award cannot be processed.
SP3100-09-Q-0073 Defense Logistics Agency Distribution
3/20/09, 7:42 AM COATED AND LAMINATED PAPER MANUFACTURING
Added: Aug 17, 2009 4:34 pm
i. This is a combined synopsis and solicitation for commercial items (supply) prepared in accordance with the format Subpart FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This combined synopsis and solicitation replaces the previous synopsis HDEC05-09-R-0003.
ii. The solicitation number for this procurement is HDEC05-09-T-0070 and is issued as a Request for Quote (RFQ).
iii. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-35, DFARS Change Notice 20090115, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition.
iv. This solicitation is set-aside 100% for small business. For information purposes, the Federal Supply Classification is 7530, the North American Industry Classification systems (NAICS) code is 322222, which has a small business size standard of 500 employees.
v. Contract Line Item Numbers (CLINS) (See Attachment A for estimated quantities of each type of label):
CLIN 0001
LABELS, THERMAL, VARIOUS
FIRM FIXED PRICE
THERMAL PRINT SCALE LABELS FOR USE IN HOBART AND METTLER TOLEDO SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, AND PUERTO RICO
LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A.
BASE YEAR: SEPTEMBER 15, 2009 THROUGH AUGUST 31, 2010
CLIN 0002
LABELS, THERMAL, VARIOUS
FIRM FIXED PRICE
THERMAL PRINT SCALE LABELS FOR USE IN HOBART AND METTLER TOLEDO SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, AND PUERTO RICO
LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A.
OPTION YEAR 1: SEPTEMBER 1, 2010 THROUGH AUGUST 31, 2011
CLIN 0003
LABELS, THERMAL, VARIOUS
FIRM FIXED PRICE
THERMAL PRINT SCALE LABELS FOR USE IN HOBART AND METTLER TOLEDO SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, AND PUERTO RICO
LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A.
OPTION YEAR 2: SEPTEMBER 1, 2011 THROUGH AUGUST 31, 2012
CLIN 0004
LABELS, THERMAL, VARIOUS
FIRM FIXED PRICE
THERMAL PRINT SCALE LABELS FOR USE IN HOBART AND METTLER TOLEDO SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, AND PUERTO RICO
LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A.
OPTION YEAR 3: SEPTEMBER 1, 2012 THROUGH AUGUST 31, 2013
CLIN 0005
LABELS, THERMAL, VARIOUS
FIRM FIXED PRICE
THERMAL PRINT SCALE LABELS FOR USE IN HOBART AND METTLER TOLEDO SCALES FOR USE IN VARIOUS COMMISSARIES IN CONUS, ALASKA, HAWAII, AND PUERTO RICO
LINE ITEM DESCRIPTIONS, UNIT PRICES AND ESTIMATED QUANTITIES ARE ON SPREADSHEETS AT ATTACHMENT A.
OPTION YEAR 4: SEPTEMBER 1, 2013 THROUGH AUGUST 31, 2014
vi. Description of Requirements: The Defense Commissary Agency requests offerors to supply various custom printed and unprinted thermal labels as outlined in Attachment A at various Defense Commissary Agency commissaries. This acquisition will be awarded as a Firm Fixed, Requirements Type contract. Shipment will be FOB destination. Delivery shall be store direct to various locations throughout the continental United States, Alaska, Hawaii, and Puerto Rico.
vii. The period of performance is one (1) base year period September 15, 2009 through August 31, 2010 with the possibility of four (4) additional one-year option periods.
viii. Provision at FAR 52.212-1, Instruction to Offerors - Commercial Items applies to this acquisition along with the following Addendum:
Addendum to FAR 52.212-1 Instruction to Offerors Commercial Items
The following paragraphs are altered as follows:
a. North American Industry Classification System (NAICS) Code: 322222
b. Submission of Offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --
(1) The solicitation number: HDEC05-09-T-0070;
(2) The time specified in the solicitation for receipt of offers: Monday, August 31, 2009, 2:00 p.m. EDST;
(3) The name, address, and telephone number of the offeror;
(4) Terms of any express warranty;
(5) Price: Provide label prices for the ordering periods for each label type and size specified on the attached spreadsheet. (Attachment A) Please note that quotes for all labels must be provided to be considered for award.
(6) Remit to address, if different than mailing address;
(7) OFFERORS SHALL INCLUDE A COMPLETE COPY OF THE PROVISION AT FAR 52.212-3 (Alt 1), OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (Jan 2005) (as applicable) WITH THEIR OFFER, which may be completed electronically at http://orca.bpn.gov. Offerors that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration.
(8) Signed acknowledgment of Solicitation Amendments if applicable;
(9) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
The following requirements for offer submissions are added:
(10) Offers must be submitted in electronic format by an authorized representative of the Offeror. Hand written portions and those including signatures shall be scanned into pdf format and emailed to jason.reedy@deca.mil. Attachment A shall be submitted electronically in the original excel format. The following shall be in the subject line for the email submittal:
Proposal from (company name) in response to RFP HDEC05-09-T-0070
(11) Past performance Survey reference information, to include the names, companies, and contact information (phone and email address) for those individuals asked to complete and submit surveys. Past Performance Survey sheets shall be completed by at least 3 (three) different current or prior customers (within the past 3 years). If possible, references should represent previous work of similar scope to the requirements in this solicitation. The Offerors references shall complete the survey sheets (Attachment B) and forward them to the contracting office as outlined on the survey cover sheet, by the closing date of the solicitation. The Offeror is expected to make every effort to ensure that the completed Past Performance Survey sheets are completed and submitted by their customers. Surveys must come directly from the Offerors customer and not form the Offeror themselves. Late submission by references at no fault of the Offeror shall be evaluated at the Contracting Officers discretion.
NOTE: The Government reserves the right to contact the references; therefore, the references should be able to provide information concerning timeliness of deliveries, quality of products delivered, compliance with specifications, and contract terms, customer satisfaction and response level on taking corrective action when a delivery problem or non-conformance problem occurs.
(12) All questions of a technical and/or contractual nature concerning this solicitation shall be submitted in writing to Jason M. Reedy, Contract Specialist at jason.reedy@deca.mil no later than Thursday, August 20, 2009 at 12:00 noon EDST. A consolidated list of questions and answers, if applicable, will be provided to all prospective offerors as appropriate. Answers to questions will not alter the solicitation unless and until an amendment is made to the solicitation incorporating the answers.
(13) Completed clauses at FAR 525.225-18 and DFAR 252.247-7022 (see below).
c. Product Samples: Offerors may be required to provide samples of items via overnight shipment at no cost to the government prior to award.
ix) Provision at 52.212-4501 (FAR 52.212-2) EVALUATION--COMMERCIAL ITEMS (JAN 1999)
Addendum to 52.212-4501 (Evaluation-Commercial Items)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered, using best value/trade off method.
The following factors shall be used to evaluate offers:
1. Price
2. Past Performance
a) Quality of Products/Services
b) Timeliness of Deliveries
c) Order Process
d) Customer Satisfaction & Business Relations
e) Similarity of Experience
*Note: The Government may use comments provided by past performance references to validate numerical responses.
Past Performance Evaluation: In evaluating past performance, the Government will use the Past Performance Surveys (Attachment B) provided by the offerors references, and may use other sources of information, including, but not limited to federal, state and local government agencies, Better Business Bureaus, published media, electronic databases and contractors performance on DeCA contracts. The evaluation of past performance will consider relevant facts and circumstances. The Government will evaluate past performance as an indicator of future performance. The determination is a matter of judgment. Past performance scores will be averaged and weighted according to the evaluation plan. If any response is not applicable, that question will not be used as a part of the average and the weighting will be distributed within the sub-factor to standardize the total points available. Points will then be averaged by sub-factor, and converted to an adjectival rating based on the evaluation plan matrix. If pertinent information other than that submitted by the Offerors references is used, overall ratings may be changed based on that information. If neither the business nor any key personnel have a record of relevant past performance, the Government will rate past performance neither favorably nor unfavorably.
The Contracting Officer will use price analysis to determine price fair and reasonable. Offerors MUST provide a unit (case) price for each label type listed in Attachment A for each year. Incomplete proposals may be determined as ineligible for award.
The relative importance of the factors is: Past performance is significantly more important than price.
(b) Options and Price Evaluation. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract after signature by both parties, or signature by the government and performance by the contract awardee.
x) FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items apply to this acquisition along with the following Addendum:
Addendum to 52.212-4 (Contract Terms and Conditions Commercials):
The following paragraphs are amended or added:
(c) Changes: The government may issue unilateral written modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data.
(i) Payment: Authorized ordering officers are defined as DeCA employees that are Government-Wide Purchase Card (GPC) holders located at the commissaries or headquarters.
(u) Availability: All labels, as described in Attachment A, shall be available for order at any time throughout the period of this contract. Design changes, as well as additions, or deletions of any label shall not be made without the written consent of the Contracting Officer through a bilateral contract modification.
(v) Internet-based electronic ordering: The contractor is required to have an internet-based electronic ordering process/system in place within thirty days of notification of award. As a minimum, the proposed web based system must offer the following:
1. The contractors internet-based ordering system will list each item by DeCA item number, and include a brief description, thumbnail image, unit of issue, and unit price.
2. The contractor shall provide authorized users (GPC holders) with a password or Personal Identification Number (PIN) at time of registration on ordering web-site. Contractor will have office procedures as well as up to date web-based security software that is Payment Card Industry compliant, in order to keep GPC safeguarded and secure. Offerors must provide a statement from their servicing bank verifying this standard is being met prior to implementation of the internet-based system. This verification letter must have been dated within the last calendar year.
3. Orders will be placed electronically, in accordance with the line items identified on the contract, by authorized individuals. The contract awardee will assign each order a unique purchase request number. Orders shall be accessible by authorized users for a minimum period of 90 days after placement of order.
4. The contractor shall have the ability to accept or reject orders based on invalid credit card information, or failure to meet minimum order amount as stated in 52.216-19, ORDERING LIMITATIONS.
5. Within one business day of order placement, the contractor shall provide ordering/store personnel an electronic confirmation/acknowledgement for each order. Notification shall include at a minimum, the following information: date of order, purchase request number, line items and quantities, total amount of order, and estimated shipping date.
6. Backordered items shall be acknowledged as is in line 5 above. Information shall include the original date of order, line items and quantities backordered, and time frame of expected delivery.
7. The web site shall contain an on-line tutorial and help button explaining the ordering procedure and processes. The contractor shall provide technical support for the ordering system. Technical support personnel should respond all to queries no later than close of the next normal business day.
8. Once the entire order has been shipped, the contractor is authorized to charge the credit card for the appropriate amount. The purchase request number for the appropriate order must be entered so that it will appear in the secondary data field, this ensures that the charge can be easily identified on the Governments credit card statement and can be matched to the applicable order.
(w) The delivery to the requiring commissary shall be within 14 days after electronic confirmation of each internet-based order. Upon receipt of the item(s) at the store a physical inspection will be performed. Items found not in compliance with the terms and conditions of the contract will not be accepted. Rejected items will be replaced at no additional charge within 7 days. Non-conforming products discovered after acceptance must be replaced within 14 days of notification. At the time of notice of non-conformance, the contractor may request that items be returned at the contractors expense.
(x) The contractor will provide an electronic spreadsheet by the 10th of each month to the Contract Specialist and Contracting Officer. This spreadsheet will denote previous months quantity and dollar amount ordered for each CLIN/SLIN, and a total amount for all items for that month.
xi. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition, and the following clauses are hereby incorporated by reference:
52.203-6 ALT 1, RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT, WITH ALT 1;
52.219-4, NOTICE OF PRICE EVALUATION FOR HUBZONE SMALL BUSINESS CONCERNS;
52.219-6, NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE;
52.219-14, LIMITATIONS ON SUBCONTRACTING;
52.219-28, POST AWARD SMALL BUSINESS PROGRAM PRESENTATION;
52.222-3, CONVICT LABOR;
52.222-19, CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES;
52.222-21, PROHIBITION OF SEGREGATED FACILITIES;
52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA AND OTHER ELIGIBLE VETERANS;
52.222-35, EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS;
52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES;
52.222-37, EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS;
52.222-39, NOTIFICATION OF EMPLOYEE RIGHTS CONCERNING PAYMENT OF UNION DUES OR FEES;
52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES;
52.232-36, PAYMENT BY THIRD PARTY;
52.233-3, PROTEST AFTER AWARD;
52.233-4, APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM;
52.247-64, PREFERENCE FOR PRIVATELY OWNED U.S. FLAG COMMERCIAL VESSELS
xii) In addition to the clauses stipulated above, the following clauses apply to this acquisition and are incorporated by reference:
52.202-1, DEFINITIONS;
52.204-4, PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (AUG 2000)
52.204-7, CENTRAL CONTRACTOR REGISTRATION (APR 2008)
52.211-17, VARIATION IN ESTIMATED QUANTITY (APR 1984)
52.216-21, REQUIREMENTS
52.228-4500, LIABILITY TO THIRD PERSONS (APR 1997)
52.228-4501, VEHICLE OPERATION AND INSURANCE (DEC 2001);
52.232-17, INTEREST;
52.242-13, BANKRUPTCY;
252.203-7000, REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS;
252.203-7002, REQUIREMENTS TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS;
252.204-7004 ALT A, ALTERNATE A, CENTRAL CONTRACTOR REGISTRATION;
252.209-7001, DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF A TERRORIST COUNTRY;
252.209-7004, SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR CONTROLLED BY THE GOVERNMENT OF A TERRORIST COUNTRY;
252.225-7002, QUALIFYING COUNTRY SOURCES AS SUBCONTRACTORS
252.232-7010, LEVIES ON CONTRACT PAYMENTS;
252.243-7001, PRICING OF CONTRACT MODIFICATIONS;
The following Contract Terms and Conditions apply to this acquisition and are shown in full text:
52.204-4500, INSTALLATION ACCESS REQUIREMENTS (DEC 2001)
The contractor is responsible for ensuring compliance with installation access procedures for both personnel and vehicles.
(End of clause)
52.207-4 -- Economic Purchase Quantity Supplies.
(a) Offerors are invited to state an opinion on whether the quantity(ies) of supplies on which bids, proposals or quotes are requested in this solicitation is (are) economically advantageous to the Government.
(b) Each offeror who believes that acquisitions in different quantities would be more advantageous is invited to recommend an economic purchase quantity. If different quantities are recommended, a total and a unit price must be quoted for applicable items. An economic purchase quantity is that quantity at which a significant price break occurs. If there are significant price breaks at different quantity points, this information is desired as well.
OFFEROR RECOMMENDATIONS
ITEM QUANTITY PRICE QUOTATION TOTAL
(c) The information requested in this provision is being solicited to avoid acquisitions in disadvantageous quantities and to assist the Government in developing a data base for future acquisitions of these items. However, the Government reserves the right to amend or cancel the solicitation and resolicit with respect to any individual item in the event quotations received and the Governments requirements indicate that different quantities should be acquired.
(End of Provision)
52.216-1, TYPE OF CONTRACT
The Government contemplates award of a Firm-Fixed Price, Indefinite Delivery / Requirements type contract resulting from this solicitation.
(End of clause)
52.216-18, ORDERING. (OCT 1995)
(a) Any supplies to be furnished under this contract shall be ordered through the contractors internet-based ordering system using the individual Government Purchase Card (GPC). Such orders may be placed from September 15, 2009 through August 31, 2010.
(b) All orders are subject to the terms and conditions of this contract. In the event of conflict between an order and this contract, the contract shall control.
(c) An order is considered issued when the ordering individual completes the order through the internet-based ordering system.
(End of clause)
52.216-19, ORDER LIMITATIONS. (OCT 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor:
(1) Any order for a single item in excess of $10,000.00;
(2) Any order for a combination of items in excess of $50,000.00; or
(3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.
(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
(End of clause)
52.217-4500, OPTION TO EXTEND CONTRACT DELIVERY (AUG 2004)
The Government may require continued delivery of any supplies within the limits and at the prices specified in the contract. This option provision may be exercised more than once, but the total extension of the delivery period hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the contract delivery period.
(End of Clause)
52.217-4501, (FAR 52.217-9) OPTION TO EXTEND THE TERM OF THE CONTRACT (JUL 2003)
a. The Government may extend the term of this contract by written notice to the Contractor at least 30 days prior to expiration of the current contract period; provided, that the Government shall give the Contractor a preliminary written notice of its intent to extend prior to the expiration date of the contract. The preliminary notice does not commit the Government to an extension.
b. If the Government exercises this option, the extended contract shall be considered to include this option provision.
c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
(End of clause)
52.232-4503 REMIT TO ADDRESS (OCT 1995)
Remit to address (if other than Contractor/Offeror address on the face of this contract):
Address:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Point of Contact for invoice inquiries: ____________________________________
Telephone Number: ___________________________________________________
52.233-4500 INDEPENDENT REVIEW OF AGENCY PROTESTS (APR 2004)
Offerors/bidders may submit their agency protest directly to the contracting officer or request an independent review at a level above the contracting officer. The independent review is available as an alternative to consideration of the agency protest by the contracting officer. The independent review is not an appeal of the contracting officer's decision on an agency protest.
Agency protests for consideration by the contracting officer must be submitted to the issuing office indicated on the face of the solicitation. Agency protests for consideration by a level above the contracting officer must be submitted to:
Defense Commissary Agency
ATTN: AM (Director, Contracting)
1300 E Avenue
Fort Lee, Virginia 23801-1800
52.225-18, PLACE OF MANUFACTURER
a) Definitions. As used in this clause
Manufactured end product means any end product in Federal Supply Classes (FSC) 1000-9999, except-
(1) FSC 5510, Lumber and Related Basic Wood Materials;
(2) Federal Supply Group (FSG) 87, Agricultural Supplies;
(3) FSG 88, Live Animals;
(4) FSG 89, Food and Related Consumables;
(5) FSC 9410, Crude Grades of Plant Materials;
(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;
(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;
(8) FSC 9610, Ores;
(9) FSC 9620, Minerals, Natural and Synthetic; and
(10) FSC 9630, Additive Metal Materials.
Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.
(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly:
(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or
(2) [ ] Outside the United States.
(End of clause)
52.233-2, SERVICE OF PROTEST
(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:
Defense Commissary Agency
Attn: Michael G. Shaffer, Contracting Officer
Contracting Business Unit (AMDR)
1300 E. Avenue,
Fort Lee, VA 23801-1800.
(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.
(End of clause)
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:
http://www.arnet.gov/far
http://farsite.hill.af.mil
http://www.acq.osd.mil/dp/dars/dfars.html
(End of clause)
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.arnet.gov/far
http://farsite.hill.af.mil
http://www.acq.osd.mil/dp/dars/dfars.html
(End of clause)
52.252-5, Authorized Deviations in Provisions
(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the provision.
(b) The use in this solicitation of any Defense Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.
(End of clause)
252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (SEP 2004) (DEVIATION)
(a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract(FAR 52.212-5 (APR 2004) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:
52.203-3, GRATUITIES;
252.225-7014 PREFERENCE FOR DOMESTIC SPECIALTY METALS, ALTERNATE I (APR 2003) (10 U.S.C. 2533A);
252.225-7001, BUY AMERICAN ACT AND BALANCE OF PAYMENTS PROGRAM
252.247-7023 TRANSPORTATION OF SUPPLIES BY SEA (MAY 2002) (10 U.S.C. 2631);
252.247-7024 NOTIFICATION OF TRANSPORTATION OF SUPPLIES BY SEA (MAR 2000) (10 U.S.C. 631);
252.205-7000, PROVISION OF INFORMATION TO COOPERATIVE AGREEMENT HOLDERS;
252.225-7012, PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES;
252.243-7002, REQUESTS FOR EQUITABLE ADJUSTMENTS;
(End of clause)
252.247-7022, REPRESENTATION OF EXTENT OF TRANSPORTATION BY SEA
(a) The Offeror shall indicate by checking the appropriate blank in paragraph (b) of this provision whether transportation of supplies by sea is anticipated under the resultant contract. The term supplies is defined in the Transportation of Supplies by Sea clause of this solicitation.
(b) Representation. The Offeror represents that it
_____ Does anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation.
_____ Does not anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation.
(c) Any contract resulting from this solicitation will include the Transportation of Supplies by Sea clause. If the Offeror represents that it will not use ocean transportation, the resulting contract will also include the Defense FAR Supplement clause at 252.247-7024, Notification of Transportation of Supplies by Sea.
(End of provision)
52.252-6, Authorized Deviations in Clauses (Apr 1984)
(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the clause.
(b) The use in this solicitation or contract of any Defense Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.
(End of provision)
The following Contract Terms and Conditions apply to this acquisition and must be found and reviewed in full text at www.farsite.hill.af.mil:
52.209-5, CERTIFICATION REGARDING RESPONSIBILITY MATTERS;
252.212-7000, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS
252.225-7000, BUY AMERICAN ACT AND BALANCE OF PAYMENTS PROGRAM
xiii) The Defense Priorities and Allocations Systems (DPAS) rating is N/A. There are no numbered notes applicable to this solicitation.
xiv) Proposals will be accepted at the DEFENSE COMMISSARY AGENCY, CONTRACTING BUSINESS UNIT (AMDR), 1300 E. AVENUE, FORT LEE, VA 23801-1800 and must be received NO LATER THAN Monday, August 31, 2009, 2:00 PM EDST.
xv) The point of contact for this solicitation is Jason M. Reedy, Contract Specialist, at
804-734-8000, ext 49815, or Michael G. Shaffer, the Contracting Officer, 804-734-8000, ext 48681.
IMPORTANT NOTICE
Upon award of this contract, the Agency intends to publish the total contract award amount, as well as any awarded individual contract line item pricing (CLIN and Sub-CLIN), within the Agencys electronic reading room located @ www.commissaries.com.
Unexercised option year prices will not be published.
This action is being taken to ensure contract award information is available to the general public, as it was in the past, pursuant to the presidents January 21, 2009 memorandum regarding the Freedom of Information Act (FOIA).
ATTACHMENTS
A. RFP HDEC05-09-T-0070 - QUOTE SHEET
(Attachment A - HDEC05-09-T-0070 - Quote Sheet.xls)
B. PAST PERFORMANCE SURVEY
(Attachment B - HDEC05-09-T-0070 - Past Performance Survey.doc)
C. COMMISSARY LOCATIONS
(Attachment C - HDEC05-09-T-0070 - Commissary Locations.xls)
HDEC05-09-T-0070 Defense Commissary Agency
8/17/09, 4:34 PM