Mail Processing Equipment

This Florida state term contract provides a comprehensive range of mail processing equipment and related supplies available through flexible lease and purchase options. The contract encompasses mailing machines with varying capacities (15-180 letters per minute), postage meters, sealers, and scales available for 36-, 48-, or 60-month lease periods. Additionally, the vehicle offers folders, folder-inserters, openers, software solutions, accessories, and maintenance services for both purchase and lease arrangements. The contract also permits the procurement of postage and postage meter refills at current United States Postal Service rates. This vehicle is designed exclusively for mail processing equipment; mail processing services are available through a separate state term contract.

The Mail Processing Equipment contract is administered by the Florida Department of Management Services, Division of State Purchasing, and includes multiple prime contractors: Quadient, Inc. (formerly Neopost USA, Inc.), Pitney Bowes Inc., and Neopost USA, Inc. The contract period extends from February 20, 2017, through February 19, 2027, providing a ten-year vehicle with an estimated annual spend of approximately $8.7 million. The contract applies statewide throughout Florida and is structured as a term contract with firm pricing that includes full-service maintenance for lease equipment. Pricing adjustments are permitted twice during the initial and renewal terms based on the Producers Price Index, and all equipment must conform to current postal regulations.