Fleet Management Software (FMS)

The Massachusetts Statewide Contract VEH118 for Fleet Management Software (FMS) provides a comprehensive cloud-based solution for executive branch agencies and eligible entities to manage fleet operations. The vehicle offers a fully hosted software system that supports critical fleet management functions, including vehicle inventory tracking, driver information management, maintenance record keeping, accident tracking, fuel transaction monitoring, and telematics integration. Designed to replace the previous Fleet Information Management System (FIMS), the contract enables organizations to procure sophisticated fleet management technology with licensing structured on a per-asset basis.

The contract is administered by the Operational Services Division and features three prime contractors: Chevin Fleet Solutions LLC, TT FASTER (FASTER Asset Solutions), and Ron Turley Associates, Inc. The vehicle covers the Commonwealth of Massachusetts and is available to a wide range of public and quasi-public entities, including cities, towns, schools, higher education institutions, and non-profit organizations. The contract period runs from August 1, 2023, to July 31, 2027, with a potential three-year extension to 2030. The estimated total contract value is $1 million, with pricing that includes software licenses, professional services, system interfaces, and annual maintenance fees calculated based on the average number of vehicles. The contract emphasizes supplier diversity and offers prompt payment discounts.