Document Management Services Notice of Expiration

The Ohio State Term Schedule (STS364) contract with VRC Companies provides state agencies, higher education institutions, and political subdivisions with comprehensive document management services. Specifically, the contract covers document destruction services (UNSPSC 80161508) and document storage services (UNSPSC 78131804), offering a structured procurement mechanism for managing sensitive information and record retention. The IDV allows registered entities to access these services through a pre-negotiated pricing schedule, with order minimums of $1.00 and maximums of $10,000, and delivery timelines ranging from 10-30 days after receipt of order.

The contract is administered by the Ohio Department of Administrative Services (DAS) and spans from September 23, 2020, to August 31, 2025, with the current renewal period effective September 1, 2023, through August 31, 2025. VRC Companies serves as the prime contractor, with the contract structured as a Waiver of Competitive Selection. Payment terms are net 30 days, and the contract includes specialized provisions such as IRS 1075 requirements for handling federal tax information and restrictions on data storage outside the United States. The IDV will be integrated into an eProcurement system, enabling streamlined ordering and procurement processes for participating governmental entities across Ohio.