Director's Office - RFP - Cooling Centers Operation

The Arizona Indefinite Delivery Vehicle (IDV) Master Agreement CTR075257, administered by the Arizona Department of Health Services, focuses on providing comprehensive cooling center services during extreme heat periods. The IDV enables the procurement of heat relief services, specifically supporting the operation of two cooling centers located in Phoenix's Governmental Mall. These centers will provide critical support to vulnerable populations, offering air-conditioned spaces, health screenings, hydration stations, and access to wraparound social services. The services include trained staff deployment, crisis intervention, mental health first aid, and cultural sensitivity training to address community needs during Arizona's intense summer months.

The prime contractor for this IDV is the Arizona Ecumenical Council (Arizona Faith Network), with a contract period from May 1, 2025, to April 30, 2026, and potential extensions through April 30, 2027. The contract is a cost-reimbursement type with a total annual value of $172,550.46, covering personnel services, employee-related expenses, and operational costs. The geographic coverage is statewide, with a specific focus on Maricopa County, and the contract allows for operating cooling centers seven days a week from 8:00 a.m. to 8:00 p.m. during the heat season. The IDV includes provisions for monthly reporting, data collection, and flexibility in service delivery to meet community heat relief needs.