Cost-per-copy services plus rental and purchase of printers/copiers

The Ohio Department of Administrative Services (DAS) has established an Indefinite Delivery Vehicle (IDV) for multi-function printer and copier procurement, specifically contract RSI007312. This mandatory use contract enables a wide range of Ohio government entities, including state agencies, counties, townships, municipal corporations, transit authorities, school districts, state universities, and community colleges, to access cost-per-copy services and printer/copier equipment. The contract covers 32 standard equipment categories featuring black and white and color multi-function and single-function print devices, with monthly volume capabilities ranging from 500 to over 75,000 impressions.

Toshiba American Business Solutions is the prime contractor for this competitive selection contract, which is effective from January 12, 2022, to June 30, 2025, with a potential renewal through June 30, 2026. The contract type allows for three- or five-year terms, with pricing adjustable after the first twelve months based on documented cost increases. The cost-per-copy (CPC) pricing comprehensively includes equipment, maintenance, repairs, parts, supplies (excluding paper and staples), and all associated expenses for equipment maintenance. Participating government entities can utilize the contract to quote and purchase equipment directly from the awarded contractor, providing a streamlined procurement solution for printing and copying needs.