Cost-per-copy services plus rental and purchase of printers/copiers

The Ohio Department of Administrative Services (DAS) has established an Indefinite Delivery Vehicle (IDV) for multi-function printer solutions through a competitive two-phase selection process. This master contract provides comprehensive printer/copier procurement options for Ohio state agencies, counties, townships, municipal corporations, regional transit authorities, school districts, and other political subdivisions. The contract encompasses three primary procurement methods: cost-per-copy (CPC) services, printer/copier rentals, and printer/copier purchases, covering 32 equipment categories for both black and white and color devices.

Konica Minolta Business Solutions is the prime contractor for this IDV, with a contract period from January 12, 2022, to June 30, 2025, and a potential renewal through June 30, 2026. The contract is a mandatory use, competitive selection vehicle with state-wide coverage across Ohio. Pricing is structured based on monthly volume ranges and minimum impressions, with cost-per-copy prices inclusive of equipment, maintenance, supplies, and services. Contractors are required to provide quarterly sales reports and pay a 0.75% revenue share to the state. The contract includes additional provisions for installation, training, system security, reporting, and performance guarantees.