Cost-per-copy services plus rental and purchase of printers/copiers

The Ohio Department of Administrative Services (DAS) Indefinite Delivery Vehicle (IDV) RSI006568 provides a comprehensive cost-per-copy printing and equipment procurement solution for Ohio state and local government entities. This contract covers a wide range of digital printers and copiers, spanning 32 standard equipment categories from small office devices to mid-volume machines. Participating agencies can access black and white and color models through three primary procurement methods: cost-per-copy services, equipment rental, and outright purchase, with flexible three or five-year term options.

HP Inc. was awarded this competitive two-phase contract, which is effective from January 12, 2022, through June 30, 2025, with a potential extension through June 30, 2026. The contract serves all Ohio state agencies, counties, townships, municipal corporations, regional transit authorities, school districts, and other political subdivisions through the state's Cooperative Purchasing Program. Pricing is structured as a cost-per-copy model with rates varying by device category and monthly volume, and includes comprehensive maintenance, supplies (excluding paper and staples), and service. The contract mandates that HP provide new, current production equipment with consistent pricing and built-in economic adjustment provisions.