Enterprise Event Planning and Coordination Services

The Ohio Competitive Selection IDV (CSP024398) provides comprehensive event planning and coordination services for state agencies. The contract covers a wide range of professional services including project administration, management support, meeting planning, and project management. Specifically, the IDV offers hourly rates for 11 different professional roles such as Executive Managers, Project Managers, IT/AV Specialists, and Accounting Specialists, with rates ranging from $79.50 to $120 per hour. The contract also allows for pre-approved reimbursable expenses related to event logistics, including venue costs, audio-visual equipment, catering, speakers, and other event-related miscellaneous expenses.

Extra Step Assurance, located in Urbana, Ohio, is the prime contractor for this Optional Use Contract, which was awarded by the Ohio Department of Administrative Services (DAS). The contract is effective from December 1, 2024, to July 31, 2027, and is available to all State of Ohio Agencies. The contract includes two subcontractors: Direct Success Inc. and Fraga Graphic Solutions. As an Optional Use Contract, state agencies can purchase event planning services at any time and in any amount, with no guaranteed volume commitment. The contract follows Net 30 payment processing and utilizes the State of Ohio's ePayment Business Solution, with strict requirements for expense documentation and reimbursement.