Pre-Preservation Stabilization, Archival Imaging, And Rehousing In Acid Free Folders And Boxes and 2 more items

Erath County, Texas awarded a contract to Kofile Technologies, Inc., a Dallas-based document management and archival services provider, under the TXMAS-23-92001 state contract. The purchase order (PO No. 27006211) was issued on October 7, 2026, with a cumulative contract value of $100,956.40. The services will be performed for the Auditor's Office in Stephenville, Texas, and are exempt from federal excise taxes and state and city sales taxes as a purchase for exclusive use by a Texas political subdivision.

The contract encompasses two primary service lines. The first consists of pre-preservation stabilization, archival imaging, and rehousing of case files in acid-free folders and boxes for 39,000 pages at $3.05 per page ($118,950.00 gross), with an applied volume discount of $23,790.00 and delivery expected by April 5, 2027. The second service line involves archival indexing and backfile archival indexing of case files for 1,720 documents at $3.37 per document, totaling $5,796.40, with delivery expected by October 7, 2027. These services support the county's document preservation and records management objectives.