Archival Indexing: Backfile Archival Indexing Of Land Record / Manuscript and 7 more items

Jasper County, Texas (Contracting Organization C1210) awarded a purchase order valued at $476,201.16 to Kofile Technologies, Inc., a Dallas-based contractor, under master agreement TXMAS-23-92001 on September 3, 2026. The contract encompasses comprehensive archival services for land records and related documents maintained by the Jasper County Clerk's office. Services include archival imaging of 111,150 unbound positive/typescript pages at $0.86 per page (net $81,139.50 after volume discount), archival image processing with image splitting for 111,150 images at $0.34 per image (net $15,561.00 after volume discount), archival indexing of 63,220 land record/typescript documents at $4.12 per document (net $214,505.46 after volume discount), and archival indexing of 27,200 land record/manuscript documents at $6.87 per document (net $165,995.20 after volume discount).

Performance is scheduled across two distinct timeframes: imaging and processing services are due by March 2, 2027 (180-day after receipt of order), while indexing services are due by September 3, 2027 (365-day after receipt of order). The county purchasing agent is LaDonna Jones, with receipt and processing directed to the Jasper County Clerk's office. The purchase order is exempt from sales and excise taxes under Texas Tax Code provisions applicable to state and political subdivision purchases.