EGRAMS FY2027 Sole source

The State of Illinois, through the Finance and Administration organization (FINANCADMIN482), awarded a sole source contract to HTC Global Services Inc. valued at $477,800 for the period July 1, 2026, through June 30, 2027. The contract provides hosting, maintenance, configuration support, and technical services for the Electronic Grants Management System (EGrAMS), which serves as the primary grant management platform for the Illinois Department of Public Health. The system currently manages over 3,500 grantees and 300 grant managers across the department's seven internal granting offices and external sub-recipients, while maintaining 13 years of historical grant data.

The scope of work encompasses four primary service categories: annual hosting and maintenance services ($114,000), hosting disaster recovery services ($13,800), configuration services support and assistance with data model clarifications (estimated at approximately 375 hours at $125 per hour), and transition support related to the agency's pending migration to the statewide Euna Grants system powered by AmpliFund. The sole source justification was approved based on the economic infeasibility of migrating to alternative systems during the interim period and the risk of federal funding loss should grant management operations be interrupted. The State Purchasing Officer determined the pricing to be fair and reasonable, and the contract was authorized by the Chief Procurement Officer on June 3, 2026.