PO27-054 Vital Medical Records

The State of Illinois Department of Children and Family Services (DCFS) has awarded an Open Market Small Purchase contract to VRC Companies LLC dba VitalChart (Vendor ID V00021313) for medical records copying services. The contract, designated 27-418DCFS-PROCU-P-98346, is valued at $99,000 and runs from July 1, 2026, through June 30, 2027. The service encompasses the reproduction of medical records for youth in the custody of DCFS, with copies to be provided to medical providers attending to children entering DCFS custody and to support departmental case file documentation.

Pricing for the copying services is established by Illinois statute, with applicable rates published on the Illinois Comptroller's website. The contract is administered by the DCFS Procurement organization and represents a one-year service engagement for the delivery of copying services on a per-unit basis, not to exceed the stated contract amount of $99,000. The arrangement supports the operational requirements of DCFS in maintaining continuity of care documentation for ward populations and internal administrative case management functions.