UPS Preventative Maintenance Plan Small Purchase Sole Source Conditions

S.E.P.S., Inc. was awarded an Open Market Small Purchase contract (26-551HDA-INFOT-P-85679) by the Illinois Information Technology (INFOTECHN551) department on October 15, 2025. The contract, valued at $12,076.50, is structured for a three-year performance period from October 15, 2025, to October 14, 2028. The primary scope of work involves preventive maintenance and emergency response services for a Uninterruptible Power Supply (UPS) system, specifically a Mitsubishi 15-7M85216-09 model.

The contract details indicate a comprehensive maintenance arrangement that includes one major and one minor preventive maintenance cycle per year, executed on a 5x8 schedule. The service commitment encompasses semi-annual VRLA (Valve-Regulated Lead-Acid) battery preventive maintenance and an 8-hour emergency response time operating on a 7x24 basis. Repairs beyond the standard maintenance will be billable to the third-party service (3PS). The contract is governed by the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which provides a comprehensive framework for vendor interactions and performance expectations.