Imaging of filed case records.

The Florida Department of Health executed a Master Agreement (SK246) effective December 10, 2019, through December 10, 2024, for imaging of filed case records and associated document management services. The contract value totals $7,940.00. Services are performed at the Department of Health's location in Stuart, Florida (3441 SE Willoughby Boulevard), with authorized users identified as Malecia Matheny and William Dinardo. The agreement encompasses record storage, retrieval, and refiling in compliance with Florida's state retention schedules, with monthly charges anticipated to range from $500 and upward based on actual storage requests and filing activities.

The contract includes four primary service components: (1) record storage and retrieval services for approximately 6,000 records; (2) monthly service fees tiered between $13.95 and $19.95 based on activity volume (240 units estimated annually); (3) certified record destruction services at $5.70 per cubic foot for permanent removal and destruction-certified shredding (1,000 units estimated); and (4) mobile on-site shredding services at $0.09 per pound with a 500-pound minimum charge per trip (approximately $45.00 monthly for scheduled pickups), utilizing six console units with 85-100 pound capacity each (700 units estimated). All destruction services comply with State Catalog classifications for permanent withdrawal and certified destruction protocols.