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All Federal Contract Awards
Purchase Order VA24815P1433
Award Date
3/25/15
Potential Completion Date
3/24/20
Potential Value
$31K
Overview
Contacts
Activity
1
Transactions
1
Subawards
Opportunity Stack
Similar Awards
Federal Agency
Veterans Integrated Service Network 8
Awardee
Mad Critical Power Services CF28LP531VH8
Ultimate Awardee
Not listed
NAICS Category
811212 - Computer and Office Machine Repair and Maintenance
PSC Category
J070 - Maint/Repair/Rebuild Of Equipment- Adp Equipment/Software/Supplies/Support Equipment
Federal Contract Vehicle
Not listed
Set-Aside Type
Total Small Business
Extent Competed
Competed under SAP
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Bay Pines, FL 33744, USA
Solicitation Procedures
Simplified Acquisition
Number Of Offers Received
7
Legislative Mandate
Service Contract Act
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
Description
UPS MAINTENANCE
Posted 3/25/15
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
Annual Maint UPS units batteries
Added: Feb 18, 2015 2:35 pm SCOPE OF WORK ANNUAL PREVENTIVE MAINTENANCE, INSPECTION, AND TESTING ON ALL UNINTERRUPTED POWER SUPPLY SYSTEMS (UPS) AND STATION BATTERIES 1. OVERVIEW Contractor shall provide all labor, materials, equipment, certifications, transportation, and supervision to do the annual preventive maintenance, inspection, and testing on all Uninterrupted Power Supply Systems (UPS) and batteries for the CW Bill Young VA Medical Center. 2. GENERAL REQUIREMENTS 2.1. Contractor shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. 2.2. Contractor shall immediately report any deficiencies found during the preventative maintenance, inspection, and testing of the facilities UPS units and batteries. 2.3. Scope of Work, work items, definitions, the maintenance and testing and reference shall comply with the latest edition of the following: a. NETA - Maintenance testing Specifications, b. NFPA 70, National Electrical Code c. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance d. NFPA 70E, Standard for Electrical Safety for the Workplace e. NFPA 99, Standard for Health Care Facilities f. NFPA 101, Standard for Life Safety Code g. NFPA 110, Standards for Emergency and Standby Power System h. OSHA Standard 29 CFR 1910, Subparts I & S i. IEEE Standards j. Manufacturer's recommendations & Instruction Manuals k. The authority having jurisdiction 2.4. Normal working hours are from 7:00 AM to 4:30 PM, Monday tough Friday, with the exception of bldgs. 37 & 2, which will be on a Saturday. Contractor is advised that this is a Medical Facility with emergency department, operating rooms, intensive care areas, isolation rooms, patient care areas, and other critical areas. Work will be performed to accommodate business operations of the facility. When required by affected area or directed by authority having jurisdiction work will be performed after work hours, on weekends, or reschedule if needed. Government Holidays will not be worked. 3. QUALIFICATIONS OF CONTRACTORS 3.1. Contractor shall be certified by the Inter-National Electrical Testing Association (NETA) as a NETA Certified Technician (or equivalent), and completed the Occupational Safety & Health Administration (OSHA) approved 30-hour construction safety training. 3.2. Contractor shall have technical training, track records of working experience in the preventative maintenance, inspection and testing of UPSs and its components in healthcare, industrial, educational and commercial facilities for a minimum of five (5) continuous years. 3.3. Contractor shall have safety training - either on-the-job or class-room type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S - Electrical and NFPA 70E - Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor's employer shall certify that the service technician has met this requirement in writing, and submit it to the VA Contracting Officer prior to work. 3.4. Contractors shall have on hand and accessible latest version of the following references: 1. NFPA 70, National Electrical Code (2011) 2. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance 3. NFPA 70E, Standard for Electrical Safety for the Workplace 4. NFPA 99, Standard for Health Care Facilities 5. NFPA 101, Standard for Life Safety Code 6. NFPA 110, Standards for Emergency and Standby Power System 7. ANSI/NETA, Standard for Maintenance Testing Specifications 8. OSHA Standard 29 CFR 1910, Subparts I & S 3.4 Contractor shall be authorized and or approved to access and utilize any related system's proprietary interface and diagnostic software/firmware associated with the various systems identified and or stipulated by the SOW. 4. GENERAL CONDITIONS Site Investigation and Conditions Affecting the Work 4.1 There are thirteen (13) UPS units at Bay Pines. See attached inventory sheet. 4.2 There are seventeen (17) sets of batteries to be tested, including UPS batteries and station switchgear batteries. See attached inventory sheet. 4.3 The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, or similar physical conditions at the site; (4) the conformation and condition of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government. 4.4 The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract. 4.5 Contractor shall schedule all work and inspections with facility's Electrical Supervisor or VA designated COR. 4.6 The work shall consist of but not limited to: Perform an annual Preventative maintenance inspection and testing of all listed UPS units and batteries for the entire VA Bay Pines Health Care System. Contractor will present submittals for review and approval of preventative maintenance inspection & testing, safety, and emergency power procedures. Submittals shall be done for all manufacture UPS types in facilities and have manufacture's recommended procedures. All recordings of testing information shall be on recorded on form NFPA 70B, Annex H, H.23 (or equivalent approved by VA Engineering staff) in addition to summary of work requirements. 4.7 This work will be performed with the units in bypass mode. The loads connected to the units cannot be shut down or powered off. 4.8 In addition to the manufacturer's recommendations, the Contractor will also perform an audio visual inspection. The Contractor inspects the UPS environment for dirt, debris, cracks, corrosion, and other potential operational hazards and also listens for anomalous sounds that indicate a bent fan, worn bearings, or lack of synconized operations. a. Capacity check. With UPS operating in normal condition, the Contractor measures Rectifier Input Voltage and current, bypass input voltage and current, bypass frequency, UPS output voltage and current, UPS output frequency, Delta voltages, rectifier ripple, and battery ripple. b. Battery assessment. Contractor checks and records DC charging current flowing tough each battery string, AC ripple voltage, and AC ripple current of each string. c. Verifies battery voltages and records. Checks and records the voltage from positive to ground as well as negative to ground. d. Battery test. Contractor will use either an Alber Cellcorder or Midtronics celltron, a non-intrusive means of gathering data. e. Bi-directional load test. Contractor places the UPS in by-pass and transfers critical loads and verifies proper transfer of load. Contractor then retransfers loads to UPS and tests UPS to insure proper operation per OEM specifications. 4.9 Submit four (4) hard copies of the complete written report and one (1) CD-Rom of the electronic version of the report in Microsoft Word format to the Engineering Technician in Engineering Service within seven (7) calendar days of completion of inspection. 4.10 Contractor shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Contracting Officer's Technical Representative for immediate actions. 4.11 The C&A requirements do not apply and a Security Accreditation Package is not required for this work. 4.12 Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security as per VA Handbook 6500.6, Contract Security, Appendix C. 5. SUMMARY OF WORK 5.1 Provide complete written report of the work. Information shown in the report shall have the following data: a. Company's name, address, telephone and fax number. b. Name and signature of contractors who perform the maintenance and testing. c. VA work Contract Number, name and number of VA Contracting Officer. d. Date and Time of work. e. Copies of contractors' valid licenses, professional and training certificates. f. Description and model number of specialized tools and equipment used, such as torque wrench, meters, or infrared scanning camera. g. Location, type, name, and nameplate information of electrical equipment to be maintained and tested. h. Descriptions of work items. i. Description of battery condition. j. Test data and photographs. k. Reference materials such as equipment manufacturer's specifications, coordination study, etc. l. Remarks on conditions of electrical equipment and system. List all deficiencies, if any. Recommended corrective actions, if any.
VA24815Q0728
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8
Award Notice 1/1
2/18/15, 2:35 PM
5
1
Mod #
Description
ReasonForModification
Federal Obligation
Date
Not listed
UPS MAINTENANCE
Not listed
$6.1k
3/25/15