Annual Maint UPS units batteries

Added: Feb 18, 2015 2:35 pm Modified: Mar 02, 2015 11:00 amTrack Changes RFQ





General Information

Document Type: RFQ

RFQ Number: VA248-15-Q-0728

Posted Date: 02/18/2015

Response Date: 03/06/2015 @ 5 PM EST

Product Service Code: 541380

Set Aside: Small Business

NAICS Code: 811212

Contracting Office Address

NCO 8

ATTN: David Wesley Hess

10000 Bay Pines Blvd, Bldg 2 RM 335

Bay Pines, FL 33744

Description

This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. The solicitation will be an Firm Fixed Price contract. The contractor shall provide complete Annual Maintenance for UPS Systems and Batteries for the C.W. Bill Young VA Medical Center (CWBYVAMC), Bay Pines, FL. This acquisition is 100% set aside for Veteran Owned Small Businesses (VOSB). The contract will be for a base period of one (1) year with four (4) option years.



Offers will be considered from all responsive, responsible Small Business offerors as determined by the Contracting Officer in accordance with FAR 9.104. The offeror is responsible for downloading all amendments and other documents from the FBO website without further notices from the Department of Veterans Affairs, C.W. Bill Young VA Medical Center. Interested firms must be registered in the System For Award Management (SAM) at www.sam.gov.



All questions must be submitted in writing to the Contracting Officer via e-mail to david.hess2@va.gov. Proposals shall be submitted by 03/06/2015 at 5:00 pm (EST) either by mail or hand carried to Building 2 at C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd. Bay Pines, FL 33744.



Offeror's must bid on all Contract Line Item Numbers (CLIN). Evaluation for award purposes will be based on the sum. Failure to submit a price for each CLIN may cause the bid to be found non-responsive and rejected.



Offeror shall provide a detailed description of the company's ability to provide Lab Testing for Dialysis Equipment as described in the Statement of Work.



The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-74 effective 01 July 2014. The North American Industry Classification System code (NAICS) is 811212, Computer and Office Machine Repair and Maintenance. The Standard Industrial Classification (SIC) is J070. A firm fixed price, requirements type, IDIQ contract will be awarded. All interested parties must bid on all items. BASIS FOR AWARD: Award will be made to the lowest price offeror that is determined to be technically acceptable.



DELIVERY ADDRESS: C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd. Bay Pines, FL 33744.





Also your proposal must list your DUNS number, CAGE code, and Federal TIN with Company name, POC and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.





DEADLINE: Offers are due on 03/06/2016 by 5:00 PM EST. Submit offers to the attention of, David Wesley Hess at C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd. Bay Pines, FL 33744, or preferably by email to: david.hess2@va.com. Questions can only be e-mailed.





You are reminded that representatives from your company SHALL NOT contact any Bay Pines VA Health Care System personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.



PROPOSAL FORMAT AND EVALUATION CRITERIA



1. Offerors shall complete Attachment A Price Schedule. Not completing attachment A in its entirety will result in disqualification.



a. Technical Requirements that the Contractor shall provide proof that they are a licensed Testing Laboratory.



b. Offeror shall provide a detailed description of the company's ability to provide Lab Testing services as described in the Statement of Work and Price Schedule.



The aforementioned requirements are GO/NO GO.





2. Offerors shall provide up to three references of past performance and experience, as a prime contractor, in Lab Testing services comparable to those described in the solicitation. Consideration will be given to timeliness of performance; cost control; effective management; customer satisfaction; quality awards; and the technical success of the project.



The offeror's will provide the following information as a minimum:



" Contract Number

" Dollar Value

" Dates of performance

" Name of Contracting Agency/Hospital

" Point of Contact at that Agency/Hospital

" Point of Contact information (i.e. email address, telephone number, etc.)

" A brief description of the work effort sufficient to demonstrate the relationship between the reference contract and the proposed effort.



3. Complete Attached New Vendor Form



4. The proposals will be evaluated on a lowest price technically acceptable, with past performance as part of the technical evaluation.



5. All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/



6. Proposals must be received on/or before the 03/06/2015 at 5:00 PM, to be considered for award.



7. Vendors shall provide a minimum proposal acceptance period of 30 days after RFQ closing for offers



8. Award



The offeror's initial proposal should contain the offeror's best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations.



Place of Performance

" C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744

Period of Performance: The period of performance is expected to be March 19, 2015 through March 18, 2016.



The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL proposals shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."



Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items."



The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting):



The following RFQ provisions apply to this acquisition:



52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Firm Fixed Priced, Contract resulting from this RFQ.

(End of Provision)

52.217-5 Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days, prior to contract expiration.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 (months).

(End of Clause)

52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Network Contracting Office 8 Steven Scharlow, 10000 Bay Pines Blvd. Bldg 2 RM 315 Bay Pines FL 33744.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

The following contract clauses apply to this acquisition:

o FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

o FAR 52.204-7, System for Award Management

o 52.204-13 System for Award Management Maintenance

o FAR 52.212-1, Instruction to Offerors-Commercial Items

o FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items" APR 2012

o FAR 52.212-4, "Contract Terms and Conditions-Commercial Items" SEPT 2013

o FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" NOV 2013 -within 52.212-5 the following clauses apply;

o FAR 52.203-3 Gratuities,

o FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

o 52.219-28 Post Award Small Business Program Representation,

o FAR 52.222-3, Convict Labor

o FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies

o FAR 52.222-21, Prohibition of Segregated Facilities,

o FAR 52.222-26, Equal Opportunity

o FAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era

o FAR 52.222-36, Affirmative Action for Workers with Disabilities

o FAR 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans

o FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

o FAR 52.225-13 Restrictions on Certain Foreign Purchases

o FAR 52.232-33 Payment By Electronic Funds Transfer-System for Award Management

o FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

o FAR 52.252-2, Clauses Incorporated by Reference

o FAR 52.222-41 -- Service Contract Act of 1965

o FAR 52.225-13 -- Restrictions on Certain Foreign Purchases

o FAR 52.232-39 Unenforceability of Unauthorized Obligations

o FAR 52.247-34, F.O.B. Destination



852.203-70 Commercial Advertising (JAN 2008)

852.203-71 Display of Department of Veterans Affairs Hotline Poster (DEC 1992)

852.211-70 Service Data Manuals (NOV 1984)

852.237-70 Contractor Responsibilities (APR 1984)

852.246-71 Inspection (JAN 2008)

852.273-72 Electronic Submission of Payment requests



852.246-70 GUARANTEE (JAN 2008)

The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.

52.216-18 - Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from effective date of contract through 18 months.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19 -- Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than _$0_ the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $200.00

(2) Any order for a combination of items in excess of $150,000.00

(3) A series of orders from the same ordering office within _30_ days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)



52.216-21 -- Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified and effective for the period stated in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 18 months from the effective date of the contract.

(End of Clause)

52.216-22 -- Indefinite Quantity (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 18 months from the effective date of the contract.



52.216-27 -- Single or Multiple Awards (Oct 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

(End of Provision)



52.246-4 -- Inspection of Services -- Fixed-Price (Aug. 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.





Points of Contact



Contracting Officer

Name: Matthew Lucas

Organization: NCO 8

Phone No.: 727-399-3340

E-Mail Address: matthew.lucas2@va.gov



Contractor Point of Contact:

Contractor Legal Business Name: TO BE DETERMINED

DUNS:

CAGE CODE:

Contractor POC:

E-Mail Address:

Phone Number:

Fax Number:







STATEMENT OF WORK





A. GENERAL INFORMATION



1. Title of Project: Lab Testing of Dialysis Equipment



2. Scope of Work: The vendor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The vendor will provide C.W. Bill Young VA Healthcare System (VAHCS) with a variety of testing on an as needed basis. Services must include providing all testing materials, appropriate shipping materials for test submission and an option for prepaid shipping labels to expedite the shipping process.



3. Background: The Bay Pines VAHCS requires testing that conforms to AAMI RD52/RD62 and AAMI 13959 & 11663 standards for the reverse osmosis machines in the dialysis department.



4. Performance Period: The vendor shall begin to provide the services requested under this SOW immediately following the award of the contract, unless otherwise directed by the Contracting Officer (CO). The Indefinite Delivery, Indefinite Quantity (IDIQ) will extend for one year from date of award; at which time, up to four (4) option year(s) may be utilized at the sole discretion of the Government.



5. Type of Contract: This is an IDIQ contract that will consist of a base year and four (4) option years.



B. CONTRACT AWARD MEETING



The vendor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the vendor that a kick off meeting is waived.



C. GENERAL REQUIREMENTS



1. Immediately following the award of the contract the vendor shall provide C.W. Bill Young VAHCS with sufficient materials for one month of testing as determined between the head of the department and the vendor.



2. The vendor will be properly insured and licensed, and will be responsible for certification of their facilities through the required regulatory bodies.



3. In the event that the testing facility is unable to meet the requirements of this contract, the vendor will identify an alternate testing facility and will make all arrangements required to coordinate work through that facility until the vendor's site is operational again.



4. Vendor will be capable of supporting the following requirements:



Colony Count Testing

Specimen is to be cultured on culture media using the spread plate method

Specimen volume is to be measured with a sterile pipette.

Culture is to be incubated for 48 hours at 33 - 37 degrees centigrade for all AAMI Standard RD52 & RD 62 tests.

Culture is to be incubated for 7 days at 20 degrees centigrade for AAMI 13959 and 11663 tests.

Results must be reported as total viable colony count of colony forming units per ml of fluid (CFU/ml).

Vendor must offer multiple reports during testing process and provide those results via phone, fax & email in order for Bay Pines VAHCS to identify any actionable results.



Endotoxin (LAL)

Sample tubes will be provided by the vendor

Provided tubes must be sterile and pyrogen free

Endotoxin tests must be FDA Approved using the Kenetic Limulus Amoubocyte Lysate (LAL) method

Test results must be reported in endotoxin units per ml (EU/ml)

Vendor must provide results via phone, fax & email in order for Bay Pines VAHCS to identify any actionable results.



AAMI Panel

AAMI Water Chemistry panel must be provided that meets ANSI/AAMI/IOS 13959:2009 standards.

Panel will include, at a minimum, tests for the following based on AAMI 2209 PPM limits:

Aluminum (AL) Magnesium (Mg)

Antimony (Sb) Mercury (Hg)

Arsenic (As) Nitrate (NO3)

Barium (Ba) Potassium (K)

Beryllium (Be) Selenium (Se)

Cadmium (Cd) Silver (Ag)

Calcium (Ca) Sodium (Na)

Chromium (Cr) Sulfate (SO4)

Copper (Cu) Thallium (Tl)

Fluoride (F) Zinc (Zn)

Lead (Pb) Specific Conductance





D. SCHEDULE FOR DELIVERABLES



1. The vendor shall deliver equipment requested to the stated location within 24 hours of notification of need. This notification will come from Bay Pines VAHCS in the form of a phone call and email to contact information provided by the vendor.



2. In the event that the vendor is notified of an emergent need, and additional testing kits are required, those kits will be sent within 24 hours.



3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the vendor is required to explain why in writing to the CO. This notice to the CO shall cite the reasons for the delay, and how the delay will be avoided in the future. The CO will then review the facts and issue a response, in accordance with applicable regulations.



E. CHANGES TO STATEMENT OF WORK



Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.



F. REPORTING REQUIREMENTS



The contractor will submit invoices on a monthly basis to the identified Contracting Officers Representative (COR) for review and submission to the Austin Finance Center for payment.





G. GOVERNMENT RESPONSIBILITIES



Government will provide the vendor with properly collected specimens as determined by the type of test required.











ATTACHMENTS





1. Attachment A: "Price Schedule"

2. New Vendor Form

Added: Feb 18, 2015 2:35 pm

SCOPE OF WORK

ANNUAL PREVENTIVE MAINTENANCE, INSPECTION, AND TESTING ON ALL UNINTERRUPTED POWER SUPPLY SYSTEMS (UPS) AND STATION BATTERIES









1. OVERVIEW



Contractor shall provide all labor, materials, equipment, certifications, transportation, and supervision to do the annual preventive maintenance, inspection, and testing on all Uninterrupted Power Supply Systems (UPS) and batteries for the CW Bill Young VA Medical Center.





2. GENERAL REQUIREMENTS



2.1. Contractor shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.



2.2. Contractor shall immediately report any deficiencies found during the preventative maintenance, inspection, and testing of the facilities UPS units and batteries.



2.3. Scope of Work, work items, definitions, the maintenance and testing and reference shall comply with the latest edition of the following:



a. NETA - Maintenance testing Specifications,



b. NFPA 70, National Electrical Code



c. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance



d. NFPA 70E, Standard for Electrical Safety for the Workplace



e. NFPA 99, Standard for Health Care Facilities



f. NFPA 101, Standard for Life Safety Code



g. NFPA 110, Standards for Emergency and Standby Power System



h. OSHA Standard 29 CFR 1910, Subparts I & S



i. IEEE Standards



j. Manufacturer's recommendations & Instruction Manuals



k. The authority having jurisdiction







2.4. Normal working hours are from 7:00 AM to 4:30 PM, Monday through Friday, with the exception of bldgs. 37 & 2, which will be on a Saturday. Contractor is advised that this is a Medical Facility with emergency department, operating rooms, intensive care areas, isolation rooms, patient care areas, and other critical areas. Work will be performed to accommodate business operations of the facility. When required by affected area or directed by authority having jurisdiction work will be performed after work hours, on weekends, or reschedule if needed. Government Holidays will not be worked.





3. QUALIFICATIONS OF CONTRACTORS



3.1. Contractor shall be certified by the Inter-National Electrical Testing Association (NETA) as a NETA Certified Technician (or equivalent), and completed the Occupational Safety & Health Administration (OSHA) approved 30-hour construction safety training.



3.2. Contractor shall have technical training, track records of working experience in the preventative maintenance, inspection and testing of UPSs and its components in healthcare, industrial, educational and commercial facilities for a minimum of five (5) continuous years.



3.3. Contractor shall have safety training - either on-the-job or class-room type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S - Electrical and NFPA 70E - Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor's employer shall certify that the service technician has met this requirement in writing, and submit it to the VA Contracting Officer prior to work.



3.4. Contractors shall have on hand and accessible latest version of the following references:



1. NFPA 70, National Electrical Code (2011)



2. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance



3. NFPA 70E, Standard for Electrical Safety for the Workplace



4. NFPA 99, Standard for Health Care Facilities



5. NFPA 101, Standard for Life Safety Code



6. NFPA 110, Standards for Emergency and Standby Power System



7. ANSI/NETA, Standard for Maintenance Testing Specifications



8. OSHA Standard 29 CFR 1910, Subparts I & S









3.4 Contractor shall be authorized and or approved to access and utilize any related system's proprietary interface and diagnostic software/firmware associated with the various systems identified and or stipulated by the SOW.





4. GENERAL CONDITIONS



Site Investigation and Conditions Affecting the Work



4.1 There are thirteen (13) UPS units at Bay Pines. See attached inventory sheet.



4.2 There are seventeen (17) sets of batteries to be tested, including UPS batteries and station switchgear batteries. See attached inventory sheet.



4.3 The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, or similar physical conditions at the site; (4) the conformation and condition of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.



4.4 The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.



4.5 Contractor shall schedule all work and inspections with facility's Electrical Supervisor or VA designated COR.



4.6 The work shall consist of but not limited to: Perform an annual Preventative maintenance inspection and testing of all listed UPS units and batteries for the entire VA Bay Pines Health Care System. Contractor will present submittals for review and approval of preventative maintenance inspection & testing, safety, and emergency power procedures. Submittals shall be done for all manufacture UPS types in facilities and have manufacture's recommended procedures. All recordings of testing information shall be on recorded on form NFPA 70B, Annex H, H.23 (or equivalent approved by VA Engineering staff) in addition to summary of work requirements.



4.7 This work will be performed with the units in bypass mode. The loads connected to the units cannot be shut down or powered off.

4.8 In addition to the manufacturer's recommendations, the Contractor will also perform an audio visual inspection. The Contractor inspects the UPS environment for dirt, debris, cracks, corrosion, and other potential operational hazards and also listens for anomalous sounds that indicate a bent fan, worn bearings, or lack of synchronized operations.



a. Capacity check. With UPS operating in normal condition, the Contractor measures Rectifier Input Voltage and current, bypass input voltage and current, bypass frequency, UPS output voltage and current, UPS output frequency, Delta voltages, rectifier ripple, and battery ripple.

b. Battery assessment. Contractor checks and records DC charging current flowing through each battery string, AC ripple voltage, and AC ripple current of each string.

c. Verifies battery voltages and records. Checks and records the voltage from positive to ground as well as negative to ground.

d. Battery test. Contractor will use either an Alber Cellcorder or Midtronics celltron, a non-intrusive means of gathering data.

e. Bi-directional load test. Contractor places the UPS in by-pass and transfers critical loads and verifies proper transfer of load. Contractor then retransfers loads to UPS and tests UPS to insure proper operation per OEM specifications.



4.9 Submit four (4) hard copies of the complete written report and one (1) CD-Rom of the electronic version of the report in Microsoft Word format to the Engineering Technician in Engineering Service within seven (7) calendar days of completion of inspection.



4.10 Contractor shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Contracting Officer's Technical Representative for immediate actions.



4.11 The C&A requirements do not apply and a Security Accreditation Package is not required for this work.



4.12 Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security as per VA Handbook 6500.6, Contract Security, Appendix C.





5. SUMMARY OF WORK

5.1 Provide complete written report of the work. Information shown in the report shall have the following data:

a. Company's name, address, telephone and fax number.

b. Name and signature of contractors who perform the maintenance and testing.

c. VA work Contract Number, name and number of VA Contracting Officer.

d. Date and Time of work.

e. Copies of contractors' valid licenses, professional and training certificates.

f. Description and model number of specialized tools and equipment used, such as torque wrench, meters, or infrared scanning camera.

g. Location, type, name, and nameplate information of electrical equipment to be maintained and tested.

h. Descriptions of work items.

i. Description of battery condition.

j. Test data and photographs.

k. Reference materials such as equipment manufacturer's specifications, coordination study, etc.

l. Remarks on conditions of electrical equipment and system. List all deficiencies, if any. Recommended corrective actions, if any.