Compressed Gases
Contracting Office Address: United States Coast Guard (USCG) Aviation Logistics Center ALD Procurement 1664 Weeksville Road Elizabeth City, North Carolina 27909-5001 Title: Compressed Gas Delivery Response Date: 9 Oct 2020 at 4:30 pm EST Primary Point of Contact: Martin W. Combs Secondary Point of Contact: Jackson Perry Solicitation Number: 70Z03821QS0000002 Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 70Z03821QS0000002 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular (FAC) 2020-07 effective 30 Aug 2020. The applicable North American Industry Classification Standard Code is 325120. The small business size standard is 1,000 people. This is an unrestricted solicitation. All eligible sources may submit a quotation which shall be considered by the agency. It is anticipated that a firm-fixed price purchase order shall be awarded on a competitive basis as a result of this synopsis/solicitation. Contractors having the expertise and required capabilities to provide the services as outlined in the Statement of Work. Offerors are invited to submit offers in accordance with the requirements stipulated in this solicitation. See attached documents titled: “Requirements “Statement of Work “Terms and Conditions Closing date and time for receipt of offers is 9 Oct 2020 at 4:30 pm EST. E-mail quotations are preferred and may be sent to Martin.W.Combs@uscg.mil. Please indicate 70Z03821QS0000002 in subject line. NOTICE FOR FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman. Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer tough open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer. Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed. The Ombudsman Hotline telephone number is 202.372.3695. 70Z03821QS0000002 Department of Homeland Security US Coast Guard
10/6/20, 3:52 PM Covid-19 Facility Entry Screening (Temp Screening)
1. Action Code: K 2. Send to Fed Biz Ops: Yes 3. Date: 29 September 2020 2020 5. Contracting Office Address: United States Coast Guard (USCG) Aviation Logistics Center ALD Procurement 1664 Weeksville Road Elizabeth City, North Carolina 27909-5001 6. Title: Temperature Screening (COVID-19) 7. Response Date: 8 October 2020 at 3:30 pm EST 8. Primary Point of Contact: Jackson S. Perry 9. Secondary Point of Contact: Martin W. Combs 10. Solicitation Number: 70Z03821QS0000002 11. Reference Number: N/A 12. Description: 1.0 Scope 1.1 Due to the increased health teat of the Novel Coronavirus (COVID-19), the United States Coast Guard (USCG) requires additional mitigation and containment measures to provide a safe and healthy workplace tough Facility Entry Screening at the Aviation Logistics Center (ALC) in Elizabeth City, NC. 1.2 The Facility Entry Screening is not an in-depth health screening; rather, it is to quickly assess whether an employee should be allowed access to the ALC Facility. 2.0 Requirements 2.1 The USCG requires screening at tee locations with a potential to increase to additional locations as needed. All tee locations will require personnel to operate in all-weather climates. Employees shall be prepared to work in inclement weather; however, they may seek shelter when notified by an authorized representative of the USCG that severe weather poses an issue to safety. Authorized personnel will be identified at contract kickoff and a modification will be executed to incorporate the list into the contract. LOCATION SCREENING HOURS OF OPERATION Location POPULATION FLOW/PEAK HOURS Inside the Front Gate 0530 to 1730 Outside 300-400 Vehicle Traffic/0530-0800 Inside the Back Gate 0530 to 1730 Outside 200-400 Vehicle Traffic/0530-0800 HMF Gate 0530 to 1730 Outside 200-400 Vehicle and Foot Traffic/0530-0800 2.2 The USCG will provide no touch thermometers and personal protection equipment (PPE) to include facemasks, disinfectant wipes, hand sanitizer, and gloves. 2.3 PPE will be issued on a weekly basis by submitting a request to Victoria Simpkins at Victoria.L.Simpkins@uscg.mil by noon on Thursdays. For any emergency requests, the Contractor can also call Crissy Taber at 252-339-0596 or Terry Bufford at 252-333-2310. 2.4 The USCG will provide restroom facilities (typically porta-johns), electrical power, and shelter (either tent or small building). 2.5 The Contractor shall have four technicians working at all times. During peak hours, two technicians shall be at the front gate and one at each of the other locations. During non-peak hours, one of the technicians at the front gate will be a floater to relieve personnel at other gates for breaks. It is the Contractor’s responsibility to provide replacement technicians when if a technician cannot come to work, has to leave early, etc. 3.0 Screening 3.1 The Facility Entry Screening consists of the following: Ask each employee if they answered “yes” to any questions listed on the signs posted at the gate. Scan the forehead of each person in a vehicle to assess whether or not the person has a temperature. Technicians need to ensure they are scanning a person’s forehead only. If the temperature is greater than 100.4ºF, the scanner should ask the person to wait 5 minutes and test again. The scanner shall not test more than tee times (one of the times should be with a different thermometer to ensure there thermometer is functioning correctly). After tee failed readings, the scanner shall inform the person that they need to exit the facility and contact their supervisor for further instructions. If the thermometer reads “LO” or a person’s body temperature is unusually low (less than 95ºF), the scanner should retest the temperature with a different thermometer. 3.2 If any person refuses to have their temperature taken, refuses to turn around, or is otherwise belligerent with the technicians, they should not engage with the person. The technicians shall take note of the vehicle (color, make, model, license plate, etc.) and radio security using the provided radio. 3.3 The Contractor shall provide a daily report of how many personnel were turned away at each gate. The Contractor shall not collect names or other identifying information from the personnel denied entry. 4.0 Requirements 4.1 All employees shall conduct themselves professionally at all times. 4.2 Masks, either cloth or surgical, shall be worn properly at all times. This means that the mask should fit snugly over the face and cover both the employee’s mouth and nose. 4.2.1 Employees shall wear masks when entering any building on base. 4.3 Employees shall not use their phones (i.e., texting, reading, phone calls, etc. when actively performing scanning functions) or play loud music when conducting temperature checks. 4.4 Employees should be looking for vehicles at all times and be ready to conduct screening as soon as the vehicle arrives. Vehicles should not have to wait on the technicians. 4.5 The contractor shall clean his/her workspace at the end of every day. No trash is to be left at the temperature scan checkpoints. 4.6 All thermometers are to be turned into building 63 to the ISD help desk at the end of each working day and picked up for use at the beginning of each shift. Each area should ensure they have a minimum of one spare thermometer at all times. 4.7 The contractor shall be required to wear a reflective safety vest at all times. The USCG will provide the safety vests for the contractor. 5.0 Qualifications Special qualifications, medical certifications, or additional training are not required for the contractor employees performing temperature scanning duties. 6.0 Uniforms Uniforms will be at the Contractor’s discretion; however, the Contractor shall ensure that all technicians show up to work in attire and grooming that promotes a professional and tidy appearance. The USCG will not reimburse costs incurred for uniforms/clothing/PPE. Any costs incurred without PRIOR consent of the Contracting Officer are made at the risk of the Contractor and will not be reimbursed. 7.0 Insurance Requirements IAW Federal Acquisition Regulation (FAR) 52.228-5 incorporated herein entitled “Insurance-Work on a Government Installation”, the Contractor and each Subcontractor performing work under this task order on a Government installation shall be required to procure and maintain, during the entire period of performance under this task order, the following minimum insurance and shall furnish a certificate thereof (executed by an officer or employee of the insurer authorized to execute such certificates) to the KO prior to award of task order. The certificate(s) shall contain an expiration date and an endorsement stating that, “Any cancellation or material change in the coverage adversely affecting the Government’s interest shall not be effective unless the insurer or the Contractor gives advance written notice of cancellation or change to the KO.” a. Workers compensation and employer’s liability. Contractor shall comply with applicable Federal and State Workman’s Compensation laws IAW the State(s) where the work is to be performed on a Government installation and shall provide for at least $100,000 employer’s liability coverage, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. b. General liability. General liability insurance written on the comprehensive form of policy shall provide for bodily injury of at least $500,000 per occurrence. c. Automobile liability. Automobile liability insurance written on the comprehensive form of policy shall provide for bodily injury of at least $200,000 per person and $500,000 per occurrence and $20,000 per occurrence for property damage. 8.0 Tobacco Policy The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace in order to protect the health of all its workers. The workplace includes any area inside a building or facility over which the USCG has custody and control where work is performed by active duty personnel, civilian employees, or contractor employees. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in ALC Instruction 6280.1(series). 9.0 Federal Holidays Contractor personnel shall not perform work on observed Federal holidays. Government holidays are New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Cistmas Day, and/or any other day designated by the President’s Proclamation/Executive Order. 10.0 Closures and Delays 10.1 Closures or delays may be planned or unplanned. Plant shutdown/delay, plant closure/delay, base shutdown/delay, or base closure/delay are all treated the same for onsite Contractor employees under this task order. The Contractor will be notified as soon as possible of any unplanned closures or delays; however, during times of inclement weather, Contractors will be advised to monitor the inclement weather number at (252) 335-6188 option 2, for information on closures and delays. 10.2 During a closure, ALC is closed for business and Contractors are not allowed to be onsite. Planned closures will be determined in advance by the ALC Command and could include the day after Thanksgiving and other days immediately preceding or following other holidays. Unplanned closures (i.e. inclement weather, etc.), not normally exceeding twenty (20) hours per employee per year, may occur on an as needed basis. The weather line will be updated with unplanned closures as soon as possible. 10.3 In the event of a delayed opening, the Contractor should make every attempt to have personnel at each checkpoint thirty minutes prior to the set opening time (i.e., if ALC says opening will be at 1000, then the checkpoints should be manned by 0930). If the weather line states that there is a delay of x number of hours, than the checkpoints should be manned no later than 0730. 11.0 Invoicing Instructions 11.1 The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil. Invoices may be mailed to: USCG ALC Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Order Number: XXXXXXXXXXXXXXXXX 11.2 All payments will be made electronically IAW FAR 52.232-33. 70Z03821QS0000002 Department of Homeland Security US Coast Guard
10/1/20, 3:02 PM