MULTIPLE IDIQ CONTRACTS FOR ENVIRONMENTAL PLANNING, PROGRAMMING, AND ARCHITECT-ENGINEER SERVICES (EP2AE)
Added: Oct 16, 2009 3:51 am This Sources Sought (SS) / Request for Information (RFI) advertisement replaces SS/RFI notice FA0021-09-R-0002 - Base Comprehensive Planning, Programming, and Environmental Planning, posted November 25, 2008. Notice FA0021-09-R-0002 will be canceled. I. GENERAL INFORMATIONa. Purpose of this SS/RFI Advertisement(1) Determine Small Business (SB) Capability - The purpose of this advertisement is to gather information necessary to determine SB capability to perform required services -This is not a solicitation. SB teaming is acceptable; however, proven successful past performance "as a team" working with the same firms/members on similar Air Force projects of similar scope and magnitude is required. Newly formed SB teams without proven successful past performance on similar Air Force projects will not receive the same capability ratings as SB teams with proven successful past performance. SB teaming arrangements shall be in compliance with applicable regulations.(2) Possible SB Contract Awards - If an adequate number of SBs responding to this advertisement possess demonstrated competence, capability, and qualifications necessary to perform the type of professional services required; and the Government determines awards will be made; award procedures provided in The Brooks Act, Federal Acquisition Regulation (FAR) Subpart 36.6; Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 236.6; and other applicable FAR and DFARS subparts for award of Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts for Architect-Engineer (A-E) Services will follow. (3) Amend for "Unrestricted" Response, if required - If an adequate number of SBs do not possess demonstrated competence, capability, and qualifications necessary to perform the type of professional services required, this advertisement will be amended for "unrestricted" response. If amended for "unrestricted" response, a 30-day suspense will be provided. b. Small Business ParticipationResponse to this SS/RFI is strictly voluntary; however, qualified SBs interested in being considered for possible contract award are required to respond to this advertisement. c. Large Business (LB) ParticipationLB response is not requested at this time. However, review of this advertisement and attached questionnaire will provide interested firms information on qualifications and capabilities sought by the Government to perform required services in the event this advertisement is amended for "unrestricted" response. d. Government NoticeResponse to this SS/RFI advertisement is strictly voluntary. This advertisement does not constitute a commitment, implied or otherwise, that a procurement action will occur. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of firms voluntarily submitting requested information in response to this SS/RFI. The Government shall not be liable for or suffer any consequential damages for any improperly identified proprietary information. Proprietary information submitted in response to this notice will be safeguarded in accordance with applicable Government regulations. Results of this SS/RFI will be posted on FedBizOpps. II. ADVERTISEMENTHEADQUARTERS AIR FORCE SPECIAL OPERATIONS COMMAND (HQ AFSOC) at Hurlburt Field, Florida, is seeking responses from interested SB firms qualified to perform services for Environmental Planning, Programming, and Architect-Engineer Services (EP2AE). a. LocationServices will be performed in the Continental United States (CONUS) and Outside the Continental United States (OCONUS). CONUS locations include Florida, Georgia, New Mexico, North Carolina, Pennsylvania, and Washington. The majority of the CONUS work is expected to occur in Florida and New Mexico. OCONUS locations include United Kingdom and Japan. b. Scope of ServicesThe tee (3) primary task areas and requirements for each are:(1) Environmental Planning(a) Environmental Impact Analysis Process (EIAP) including: Preparation of Descriptions of Proposed Actions and Alternatives (DOPAA); Environmental Assessments (EA) and Findings Of No Significant Impacts (FONSI); Environmental Impact Statements (EIS) and Records of Decision (ROD); Overseas Environmental Reviews; and Socioeconomic Impacts Analysis Studies as defined in 32CFR, Part 989.(b) Base Comprehensive Planning as defined in AFI 32-7062 includes: Air traffic and airspace analysis; airfield and airspace obstruction analysis; base capacity analysis, studies, and reports; base comprehensive plans (including General Plans and area development plans); land use planning and analysis, permits and site access agreements; project environmental and land use plans; sustainability planning and program management; transportation planning and analysis; and site, utility, facility planning studies.(c) Force Protection analysis, studies, reports and conceptual plans.(d) Information Technology includes: Computer-aided design and drafting support; database and system development, performance, and recording; environmental information management systems; and GeoBase (Geographic Information System (GIS) type services).(e) Natural and Cultural Resources includes: Cultural resources analysis and studies; Integrated Natural Resources Management Plans: aquatic resources analysis, studies and reports; Coastal Zone Management Plans; and teatened and endangered species/species of special concern analysis, studies and reports.(f) Noise Management includes: Air Installation Compatible Use Zone (AICUZ) studies.(2) Programming (a) User Requirements Documents include: Project management plans, data collection/ interviews, project definitions, site visit/surveys, user surveys, project descriptions, drawings, space analysis, DD Firm 1391 development and cost estimates.(b) Planning Actions includes: Review of available documentation and development of criteria to prioritize requirements, analyze projected projects, provide execution options, and accomplish other similar recommendations.(c) Program management integration includes: Development, presentation, and publication of the installation and headquarters / command level planning, programming and budgeting submissions in support of the military's force structure, associated installation programs, and related projects.(d) Programming Actions include the preparation and submission of all documents necessary to acquire the authority and resources to accomplish the installation and headquarters capital improvement program. (3) Architect-Engineer Services (Traditional Title 1 Services)(a) Pre-design planning support includes; Findings and recommendations reports; AF Form 332 (Work Order Request) and DD Form 1391 (Programming Document) preparation as required.(b) Phased Design Requirements include design services, including but not limited to, designs, specifications, conceptual plans, renderings, construction estimates, bid support, and submittal support. Utilize professional design practices to provide conceptual, intermediate, advanced final and final design phases, preliminary documents, record drawings, constructability review certification, finishes and finish schedules, and color renderings. (c) Preparation of project cost profiles include: Design within the construction cost limits; preparation of preliminary, successive, and final cost estimates.(d) Project support includes: Preparation of bid schedules, bid-openings, addenda, changes orders and related cost estimates.(e) Comprehensive Interior Design includes: Designing, selecting, and developing the loose interior building materials, finishes, special effects, and furnishings for an integrated visual design theme.c. Type of Contract The Government anticipates award of up to four (4) IDIQ prime contracts to the highest qualified firms to perform required services. Prime contracts will contain Firm-Fixed-Price, Time-and-Material, Labor-Hour, and Cost-Reimbursable Contract Line Items (CLINs). TO contract type is negotiable; however, it is anticipated most TOs will have firm-fixed-priced labor with cost-reimbursable line items, as required. Travel expenses will be pre-approved by the Government and cost-reimbursable. d. Cost Range, Limitations, and General Information(1) Maximum contract guarantee for each IDIQ contract is $50K. (2) Cumulative ceiling price for all IDIQ contracts shall not exceed $25M. Ceiling price includes all TOs awarded against all IDIQ contracts.(3) Anticipated minimum TO awards is $25K.(4) Anticipated maximum TO awards are as follows:(a) Environmental Planning - $1.5M(b) Programming - $1.5M(c) A-E Services - $1M (5) Maximum Fully Burdened Labor Rates (FBLRs) for each labor category shall be negotiated and fixed for the 5-year contract period. Travel shall be pre-approved by the Government and a cost-reimbursable expense. Other general cost information:(a) The highest ranked firms will receive a Request for Proposal (RFP). The RFP will require firms to complete a cost proposal workbook prepared by the Government in Microsoft EXCEL. The cost workbook identifies required labor categories and requires input of "base rates" for each labor category and "indirect rates" used to calculate maximum FBLRs. (b) The Government will evaluate each maximum "base rate" and "indirect rates" applied to the "base rates" to calculate the "maximum" FBLR for each labor category for years 1 tu 5. "Base rates" and "indirect rates" will be determined fair and reasonable, or negotiated to a fair and reasonable price, prior to contract award. (c) Profit is negotiable; however, profit proposed in excess of 5% is consider reasonable for "high risk" requirements, and services required for this acquisition are not considered "high risk."(d) Requirement for payment of "maximum" FBLRs - The Government will pay "maximum" FBLRs only when contractor employees are paid the "maximum" base rate used to calculate the "maximum" FBLR. Reduced base rates paid to employees mandate reduced FBLRs proposed/billed to the Government. This requirement is mandated because "base rates" vary among employees performing the same services; therefore, FBLRs will vary commensurate with "base rates" paid to employees. Maximum FBLRs protect the contractor, and reduced FBLRs when applicable protect the Government from overpayment of profit. Example of FBLR maximum & reduced calculations:"Maximum" FBLR = $40.73 per Max Base Rate Awarded: $25.00 Fringe (20%) 5.00OH (25%) 6.25Subtotal #1 $36.25G&A (7%) 2.54Subtotal #2 $38.79C.O.M 0Profit/Fee (5%) 1.94 Max FBLR $40.73* Reduced FBLR = $35.03 per Base Rate Paid $21.50Fringe (20%) 4.30OH 5.38Subtotal #1 $31.18G&A 2.18Subtotal #2 $33.36C.O.M 0Profit/Fee 1.67Reduced FBLR $35.03**Indirect rates remain constant(e) A nominal annual escalation rate may be applied and negotiated prior to award. The nominal escalation rate shall be based on historical averages.(f) Firms proposing/billing escalated FBLR each year shall pay employees the "escalated base rate" for the Government to pay the escalated rate.(g) Labor "vacancy credit" requirement - Labor "vacancy credits" shall be provided to the Government when a Firm-Fixed-Priced "full-time" contractor employee position is required and the position becomes vacant during the performance period. The vacancy credit begins the first workday the position is vacant and ends when the position is filled with a equally or higher qualified employee. All personnel replacements shall be pre-approved by the Government to ensure their qualification and experience are equal to or higher than the individual they are replacing.(h) An additional G&A expense may not be applied to travel and material expenses on this acquisition. G&A fees are paid in the FLBR calculation.e. Period of Performance(1) Prime Contract - Period of performance is 5-years from date of award. No options shall be included.(2) TOs - Period of performance shall vary depending on the project. TOs requiring more than 12-months to complete will include options.f. Selection ProceduresPrime contract and TO awards will be made in accordance with selection procedures provided in The Brooks Act and applicable FAR and DFARS subparts referenced in Section I (a)(2) above. g. Significant Evaluation Factors Firms shall be evaluated in terms of - (1) Professional Qualifications - Qualified firms shall possess professional qualifications necessary for satisfactory performance of required services in all tee task areas: (a) Environmental Planning (Environmental Impact Analysis Process and Base Comprehensive Planning),(b) Programming, and (c) Architect-Engineer Services. Primary technical services shall be performed by the Prime Contractor's "in-house" personnel who are credentialed members of architectural, science and engineering professions. The Prime Contractor may subcontract portions of the requirement to a credentialed professional (licensed to practice within the State where the task is to be performed) provided the Prime Contractor's Project Manager (PM) is a credentialed professional with the necessary expertise, in terms of knowledge and experience, to undertake the specified task (but is not licensed to practice within the State where the task is to be performed). Therefore, qualified firms must employ professionally qualified, experienced employees with a work history within the tee (3) task areas who are professionally credentialed architects and/or engineers, certified planners (American Institute of Certified Planners), and Registered Environmental Managers (REM). (2) Specialized Experience and Technical Competence - Firms shall possess specialized experience and technically competence in the tee (3) task areas, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity - Qualified firms shall have the capacity to accomplish the work in the required time; (4) Past Performance - The prime contractor and/or team members (as applicable) shall have recent (within 3-yrs), relevant, successful past performance on similar projects in all tee (3) task areas performed for the Air Force, other Government agencies, and/or private industry in terms of cost control, quality of work, and compliance with performance schedules. (5) Location - A firms location in the general geographical area of the project and knowledge of the locality of the project is a plus; provided application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and (6) Acceptability under other appropriate evaluation criteria. III. SUBMISSION REQUIREMENTS (SB only this posting)a. Submit original and two (2) copies of the following documents:(1) Market Research Questionnaire (MRQ). Complete the MRQ by selecting responses from the "drop-down menu" or "typing in" your response. When "drop-down menus" are provided, a response must be selected from responses provided;(2) SF 330 Part I;(3) SF 330 Part II identified as either:(a) Atch 1 - for response to MRQ item 2.2; or(b) Atch 2 - for response to MRQ item 2.3; and(4) Company Benefits identified as Atch 3 to the MRQ.b. Comply with page limitations identified in the MRQ for attachments. Information provided in excess of the page limitations shall not be reviewed.c. Do not submit cover letters, binders, elaborate coverings, spiral bound material, or company brochures/pamphlets, etc. Submit only what is requested on 8 ½ x 11" bond paper with a minimum of 10-pitch font.d. Submit original and each copy in an individual 8 ½ x 11" "straight cut top tab" standard manila file folder. A total of tee (3) folders shall be submitted; one for the original documents, and one folder for each copy. e. Label "straight cut top tab" standard manila file folders across the back top tab so information is clearly visible when the folders are stored in a file cabinet. Label folders as follows:Left Label: Company Name POC Phone / Fax No.AddressCity, State, ZipRight Label:(Original or Copy #1 or Copy #2)Business ClassificationSample Labels:(Left Label) (Right Label) A-E Enterprises, LLC (Original)Mr. William Jones Veteran-Owned SB (850)888-8888/Fax (850)999-9999123 Spruce StreetShalimar, FL 32548f. In addition to mailing hard copies, submit electronic copy via e-mail to Judith.smith@hurlburt.af.mil. "Subject" line of the e-mail shall read: "FA0021-10-R-0001 - EP2AE Sources Sought (Response)" E-mails with a different subject line may not be recognized as a response.IV. SUSPENSEElectronic and hard copy responses shall be received NLT 1500 hours C.S.T. on Monday, November 16, 2009. In fairness to all interested firms, late responses shall not be reviewed.V. QUESTIONSSubmit all questions via e-mail to judith.smith@hurlburt.af.mil. "Subject" line of the e-mail shall read: "FA0021-10-R-0001 - EP2AE Sources Sought (Question)" E-mails with a different subject line may not be recognized as a question to this sources sought advertisement. All questions & responses will be posted on FedBizOpps for review of interested firms. No phone calls please. FA0021-10-R-0001 Department of the Air Force Materiel Command Installation and Mission Support Center Installation Contracting Agency
10/16/09, 3:51 AM