580-17-101 AE Services to Expand/Renovate Existing ER
Added: Nov 11, 2016 4:29 pm Page 1 of 12 CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The tee firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541310, Architectural Services, and the applicable Small Business Size Standard is $7.5 million. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. Nature of Work: Provide Architectural/Engineering (A/E) services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and construction period services. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $1 million and $2 million. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. Professional qualifications necessary for satisfactory performance of required services to include reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Mechanical, Electrical and Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Architect, Civil, Structural Engineers, Cost Estimator and team members who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of five (5) and a maximum of seven (7) specific completed projects in the past five (5) years that best illustrate the individual team members experience relevant to this contract scope. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials and their record of working together as a team. Provide a detailed narrative of a minimum of five (5) up to seven (7) maximum relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; Specific design areas to be evaluated within this factor are: Hospital experience and knowledge in design for Emergency Rooms Familiarity with and experience incorporating the requirements of the current  VA building design standards Phasing construction projects Verification of Exceptional Customer Service; including customer service awards received Building Energy Modeling per ASHRAE 90.1-2010 or 2013 Designs that comply with ASHRAE 90.1-2010 or 2013 Familiarity with and experience incorporating the requirements of current or recent VA guidance documents related to Sustainable Buildings Capacity to accomplish the work in the required time. This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. List current projects with a design fee of greater than $20,000 being designed in the firm's office in the past five (5) years; Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; Describe experience in successfully delivering projects per performance schedule, providing timely construction support and successfully completing multiple projects with similar delivery dates. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Location in the general geographical area of the project and knowledge of the locality of the project. Provide the address and distance of your office to MEDVAMC. The distance shall be determined using http://maps.google.com Ability to comply with FAR clause 52.219-14. Firms must demonstrate how they will comply with the requirement to meet FAR Clause 52.219-14, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to: Michael E. DeBakey Veterans Affairs Medical Center (90C) Network Contracting Office (NCO 16) Attn: Tabitha Contreras, Room 4B-313 2002 Holcombe Boulevard Houston, TX 77030 (a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number VA256-17-R-0092. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330 s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. There is no page limit, required margin size, etc. for the submission; it is expected for interested firms to be concise and clear. Questions for this announcement are due by 4PM Central on November 23, 2016. (b) Firms that meet the requirements listed in this announcement are invited to submit tee (3) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 11:00 A.M. Central on December 6, 2016. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the six (6) Selection Criteria in their SF 330 s and additional documents/submittals. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330 s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds. PROJECT INFORMATION: A/E Design Scope of Work PROJECT 580-17-101 Renovate/Expand Emergency Room (ER) Suite At Michael E. DeBakey VA Medical Center Houston, Texas GENERAL: The Architect/Engineer (A/E) shall furnish all professional and technical expertise to develop Schematics, pre-design preliminaries, Design Drawings, Specifications, cost estimates and Construction Contract Bid Documents to renovate as required to expand the ER treatment area, storage, and support services in the space vacated by Wound Care and Geri-Neurology clinic (approximately 3,900 square feet) on the 1st floor of B-100. The design shall include direct connection to the existing ER treatment area. The interior design and finishes must blend with the existing facility standards. The A/E must be familiar with the current VA design criteria for interior design and ER. The A/E shall provide construction period services including as-builts, responses to RFIs, and periodic site visits. The A/E shall verify existing electrical loads tough metering that serving the area to be renovated. The magnitude for construction (not design) of this project is between $1 million and $2 million. PROJECT OVERVIEW: The A/E scope must include a pre-design phase to provide tee (3) optional plans with different layouts that meet project intent and budget. All plans will be presented using PowerPoint to the MEDVAMC leadership for comparison and recommendations for the Medical Center selection and approval. The space planning must address improvement of workflow based on sequence of operations. All designs must adhere to JCAHO, NFPA, VA requirements, Michael E. DeBakey Veterans Affairs Medical Center s standards, equipment s installation requirements, and life safety latest requirements. The Architect/Engineer shall survey the area and verify existing building structure and all related systems, study adequacy of square footage for each function, analyze utility systems and structural integrity, also verify as-built drawings. Existing drawings may not be complete or fully accurate. The completed preliminary plans shall include a detailed construction cost estimate. The A/E is responsible to design the project within available budget and provide recommendations of deduct items as alternatives. The A/E shall thoroughly study existing drawings and building design criteria for exact implementation and coordination of all systems and components of the new renovations, and avoidance of construction conflicts. All features and systems shall conform to the existing design criteria of Building 100 which mandates runs of all utility systems, such as electrical and mechanical systems, air ducts, piping, conduits, etc., in the interstitial space only. Installations of equipment in the interstitial space are prohibited. The VA will select the medical equipment vendor and direct the vendor to provide generic plan and requirements for selected patient lift equipment at the start of the planning process. Following schematic plan approval, the VA will authorize the medical equipment vendor to prepare site-specific installation drawings with all required data, loads, and clearances in a timely manner to allow the design process to proceed. The A/E will coordinate and incorporate these parameters and include medical equipment drawings for reference purposes as part of the Bidding Documents. The A/E will coordinate and issue structural performance requirements as required by the medical equipment vendor. Final structural design and installation will be provided by a full-service certified unistrut company as part of the general construction contract. DESIG N S UBMIT TALS: After the predesign Floor Plan (15%)has been approved by the MEDVAMC, the A/E shall submit 35 percent, 75 percent, 95 percent, and final design bid packages per VA s Program Guide, PG 18-15, Volume C, A/E Submission Instruction for review and approval. The VA will respond with comments within 15 calendar days after the receipt of each submittal. Each submission will include two complete half-size sets of Drawings, one full-size Architectural Floor Plans, and two CD-ROMs. Final submittals shall include tee half-size sets of Drawings and two CD- ROM discs for Drawings using REVIT (BIM) 2012 and AutoCAD latest version and Specifications using Microsoft Word latest version. All electronic submittals must adhere to VA requirements. Room s square footage and dimension must be indicated on the floor Plan. SAFETY: The A/E will provide a performance specification for revisions to the existing sprinkler system. The A/E will include provisions in the Specifications that the Contractor is responsible to provide sprinkler drawings and hydraulic calculations prepared by a licensed registered sprinkler contractor. Certification of the fire protection systems will be performed by an independent third party engaged by the VA. Certification of the fire protection systems will not be part of the A/E Services. The VA will provide the A/E with existing facility life safety plans and analysis indicating the location of smoke compartments, rated partitions, and life safety egress. SUSTAINABLE DESIGN STANDARDS: The A/E shall be responsible for designing to achieve sustainable design equivalencies and for implementing within the design the following Guiding Principles found in the Federal Leadership on High Performance and Sustainable Buildings Memorandum of Understanding and the VA Sustainable Design and Energy Reduction Manual: Employ Integrated Design Principles (Integrated Design, Commissioning) Optimize Energy Performance (Energy Efficiency, Measurement and Verification). See attached Energy Efficiency Design Standards document. Protect and Conserve Water (Indoor Water, Outdoor Water) Enhance Indoor Environmental Quality (Ventilation, Thermal Comfort, Moisture Control, Day lighting, Low-Emitting Materials, and Protect IAQ during Construction) Reduce Environmental Impact of Materials (Recycled Content, Bio- based Content, Construction Waste, Ozone Depleting Compounds) Sustainable design features, activities and equivalencies are part of overall Federal policy to limit environmental impact and ensure the environmental compatibility of Federal facilities. It is the intent of the VA to make every reasonable and rational effort to meet these requirements. In the event the A/E concludes that implementation of specific sustainability requirements is not feasible (in that doing so creates major negative impacts on the project, including major overall cost increases, major operational feasibility issues, major technology application issues, etc.), a detailed rationale for limiting the use of the specific sustainability feature in question shall be submitted in writing to the Project Engineer for consideration. Such rationale shall include discussion of the significant negative impacts to the project. Cost comparisons and evaluations used in supporting the non-inclusion of required sustainability features must show an overwhelming life cycle rationale. Such exclusions shall not be implemented unless specifically approved by the Project Engineer. Commissioning will be performed by an independent third party commissioning agent engaged by the VA. Commissioning will not be part of the A/E Services. ARCHITECTURAL: One-eighth-inch scale floor plans shall be submitted with the following neatly displayed: Room names, numbers, square footage, functions, and appropriate activity codes. Reflected ceiling plans. Net square foot program area of each room with the corresponding designed net square foot area (Program vs. Actual). All corridors, electrical closets, telephone closets, equipment rooms, mechanical shafts and spaces, vertical circulation spaces (stairs, dumbwaiters, etc.) and automatic conveyances. All plumbing fixtures, doors and swings. Doors and Finish Schedules. Locations of all smoke and fire partitions. One-eighth-inch scale floor plans showing and identifying equipment utilities requirements for each room shall be submitted. Equipment floorplans are required for all medical equipment, offices, consultation rooms, classrooms, conference rooms, and waiting rooms. A written narrative describing the interior design scheme of existing spaces and how reworked areas will integrate functionally and aesthetically with the remainder of the hospital building shall be submitted. All variations from criteria shall be explained. STRUCTURAL: Design team will coordinate and issue structural performance requirements as required by medical equipment vendor. Final structural design and installation will be by a full-service certified unistrut company. (This is the cost under GC contract, not the equipment vendor s cost.) The structural integrity of the existing building shall be considered in the renovation and placement of all new equipment. The building structural system (including slabs, girders, beams, and columns) shall be reinforced as necessary to accommodate all new loads. Structural design shall comply with all applicable codes. Construction drawings, to the extent possible from gathering field dimensions and observation, shall include at least one plan view showing all structural columns, beams and typical floor plan features. The structural members shall be properly dimensioned, including depth and width of beams. Sufficient elevation views shall also be included on the drawing to show minimum heights from floor to lower surface of beams and/or interstitial purlins and deck. HEATING, VENTILATING AND CONDITIONING: Provide preliminary load and sizing calculations for all HVAC systems. Provide a written description/narrative of the HVAC requirements and how these requirements will be satisfied. Include a description of all new systems (including controls) and how they will interface with existing systems. Investigate design alternatives and justify the selected system(s), highlighting economics, energy conservation, and other pertinent considerations; provide reference sources for all data included. Assure that all systems, at minimum, meet VA standards for type of area served. Submit duct and piping layouts for the area. Provide one-eighth-inch scale floor plans showing the HVAC and steam distribution equipment. Coordinate the design with other disciplines. Provide flow and control diagrams for steam, condensate, hot water, chilled water, and condenser water. Provide sequence of operations and controls for all HVAC systems and equipment. Provide preliminary design for fire and safety systems that are associated with the HVAC systems. Show the fire and safety design on the HVAC plans and control diagrams. Show smoke and fire partitions and related dampers. Coordinate penetrations of interstitial deck with VA to maintain the custom fire rating of the deck system. Where existing central refrigeration of HVAC systems is retained and modified to serve new or existing areas, show what steps must be taken for proper functioning of the integrated systems. For all existing buildings where modifications of existing air, water (hot and chilled), or steam are required, show riser diagrams with points of interface of existing and new work. Provide demolition drawings showing the extent of removal for existing systems and equipment. The new design shall incorporate revised air flows for the existing ER suite and corresponding ductwork modifications as necessary. The VA will provide the A/E with the Test and Balance Report, including analysis, of the existing ER and Clinical suite. PLUMBING: The project will replace existing plumbing fixtures and medical gases systems in the interstitial space and floor layout. One-eighth-inch scale plumbing floor plans shall be submitted. Plumbing fixtures shall be identified; plumbing lines shall be sized. Floor plans, elevations, and sections shall be developed showing all required equipment including zone valve box locations. All calculations supporting the design shall be submitted. SPRINKLER: The project will modify the sprinkler system in the area as needed to maintain code compliance for which Building 100 was originally designed. The A/E Plans and Specifications will be a performance-based design showing the areas to be modified. Final design, including sprinkler head and systems layouts, hydraulic calculations, and coordination, shall be submitted by a licensed registered sprinkler contractor. The locations of new smoke and fire partitions and boundaries of smoke, fire, and sprinkler zones shall be displayed. The system shall be properly interfaced with the existing sprinkler system. Use of quick-response sprinkler heads is mandatory. ELECTRICAL: The data and telephone systems will be modified to accommodate the new areas. New electrical feeders shall be provided as required by the new calculated electrical loads and metering analysis. One-eighth-inch scale floor plans shall be submitted. The plans shall indicate room (or area) numbers, titles, and functions. The locations of all lighting fixtures, outlets for power, communication/signal outlets and devices, fire alarm devices, and equipment shall be displayed. The electrical floor plans shall show smoke and fire partitions and zones. One-quarter-inch scale elevations shall be provided to display design details. Reflected ceiling plans shall show lighting layout, registers, chases, smoke detectors, page speakers, and other overhead equipment. One-line diagrams of the normal and emergency electrical power distribution system shall be submitted. Include low-voltage main and secondary power distribution panels. Verify that existing feeders to be reused are adequately sized for the proposed project. Preliminary design data, assumptions, and calculations shall be submitted. Low-voltage system design shall be included as part of the A/E Services. Systems such as data, cable tray, wire management, CATV, paging system, nurse call, telemetry, photographic, archiving, and communication system (PACS) will be coordinated with MEDVAMC users and designed on the Plans and Specifications. CONSTRUCTON COST ESTIMATE: The preliminary cost estimates shall reflect the expected construction cost for all work identified and detailed. "Magnitude" and "square foot" estimates will not be accepted. The A/E shall develop a detailed preliminary construction cost estimate. The cost estimate shall present labor, material, and equipment costs for work required by the major disciplines, i.e., Architectural, Structural, Mechanical, Plumbing, Sprinkler, Electrical, and Industrial Hygiene. The work grouped under each major discipline shall be placed into the appropriate VA master Construction Specification Division (CSI format). The detailed construction cost estimate shall consider contingencies at 7.5 percent, overhead at 10 percent, profit at 10 percent, and escalation attributable to inflation, and any other regional industry costs. The contingency amount is established for change orders or other additional work occurring during construction. The estimate must have sufficient detail and accuracy to reflect the anticipated bid cost upon completion of the Contract Working Drawings and Specifications. Cost estimate must include bid deduct(s) that total 20 percent of the construction estimate. MEETINGS: Post-award Meeting A post-award meeting will be held within ten calendar days after Contract Award. Design Review Meetings A design review meeting will be held after each design submittal. Meeting Minutes The A/E Contractor shall take minutes of all meetings held relative to this Contract with exception to the construction phase. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations and telephone numbers; be fully descriptive of issues, problems, and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The A/E Contractor shall provide, via e-mail transmission, complete copies of all minutes to CO and all attendees within 48 hours of the next meeting. All challenges to the minutes will be reflected in a revised version prepared by the A/E Contractor. Copies of updated minutes shall be distributed to the CO and all attendees within 24 hours after change notice. QUALITY CONTROL: The Contractor shall develop a quality plan. This plan shall be submitted as part of the Contractor s cost proposal. The plan should outline the following: The management and organization of this project. Intended key technical personnel, such as subcontractors, discipline managers, project manager, etc. Narrative describing product quality control. After the award of the Contract, the A/E Contractor shall follow minimum standards of quality as follows: There shall be a consistency of key personnel toughout the project. All deliverables shall be routed tough, reviewed and approved by the A/E contractor project manager. All mistakes, omissions or errors discovered during the construction process shall be rectified by the A/E contractor. The A/E contractor shall provide the government with additional design drawings, cost estimates and statement of work to make field design corrections, should they become necessary. GENERAL INFORMATION: The A/E contractor shall submit all requests for information in writing to the COR and allow at least tee working days for the COR to respond. The Contracting Officer must approve all work that is beyond the scope of this statement of work. Specialty consultants for services such as radiation shielding, acoustics, vibration and sound control may be required for the project and are not included as part of the A/E Services. END OF STATEMENT OF WORK
VA25617R0092 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17
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