J063--Preventive Maintenance Service Patient Safety, Security, and Critical Communication Systems
The Department of Veterans Affairs Veterans Health Administration is seeking a small business contractor to provide preventative maintenance for patient safety, security, and critical communication systems at the Huntington VA Medical Center in West Virginia. The Request for Quote (RFQ) 36C24525Q0253 solicits a firm-fixed-price contract for comprehensive maintenance services covering systems including Physical Access Control (PACS), Closed Circuit Television (CCTV), Nurse Call, Employee Duress Safety, Fire Detection and Alarm, Intrusion Detection, Emergency Voice Paging, and UL Listed Central Station monitoring. Contractors will be required to provide up to 56 hours of monthly technical support, perform quarterly and annual system inspections, maintain software and firmware, document repairs, and provide operational training. The solicitation requires detailed technical capabilities in security and communication system maintenance. Offers are due by February 20, 2025, at 13:00 EST, with an anticipated contract start date of March 25, 2025.
The contract is set aside exclusively for small businesses under NAICS code 561621 for Security Systems Services. The initial base period will run from March 25, 2025, to March 24, 2026, with four additional one-year option periods available, potentially extending the contract through March 24, 2030. Services will be performed at the main Huntington VA campus and several outlying clinics located in Charleston, Prestonsburg, Galipolis, and Lenore, West Virginia. While specific budget details are not explicitly stated, the comprehensive maintenance requirements suggest a significant scope of work involving multiple complex security and communication systems across multiple facilities. The solicitation indicates that the contractor will be responsible for maintaining critical infrastructure systems that ensure patient safety, security, and effective communication across the VA medical network in the region.
36C24525Q0253 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5
2/6/25, 6:46 AM J063--Preventative Maintenance of Patient Safety, Security, and Critical Communications Systems
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 (VISN 5) has awarded contract 36C24525C0066 to Electronic Specialty Co. of Dunbar, WV for preventative maintenance of patient safety, security, and critical communications systems at the Hershel Woody Williams VA Medical Center. The contract, valued at $462,000.00, was awarded on February 28, 2025, and was set aside for small businesses under NAICS code 561621. Originally solicited through solicitation number 36C24525Q0253, the contract was managed by contract specialist Tracy Dotson and represents a targeted procurement for maintaining essential medical facility communication and security infrastructure.
36C24525Q0253 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5
3/4/25, 12:34 PM J063--Preventive Maintenance Service Patient Safety, Security, and Critical Communication Systems
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 is seeking preventive maintenance services for patient safety, security, and critical communication systems at the Hershel Woody Williams VA Medical Center located in Huntington, West Virginia. The pre-solicitation notice indicates that a formal solicitation will be forthcoming, with responses due by February 6, 2025 at 1:00 PM Eastern Time. The contract opportunity falls under PSC code J063 for maintenance and repair of alarm, signal, and security detection systems, and NAICS code 561621 for security systems services. While specific evaluation criteria are not detailed in the pre-solicitation notice, the contract will focus on maintaining essential patient safety and security infrastructure at the medical center. The contract specialist for this opportunity is Tracy Dotson, who will likely provide additional details in the full solicitation document.
The contract is designated as a total small business set-aside, meaning only small businesses are eligible to compete for this opportunity. The place of performance is specified as 1540 Spring Valley Drive, Huntington, WV 25704, suggesting on-site maintenance services will be required. No specific award value or budget range is mentioned in the pre-solicitation notice, nor are any incumbent contractors identified. The solicitation number 36C24525Q0253 indicates this is a specific procurement action within the VA's contracting system. Given the critical nature of patient safety and security systems, the maintenance services will likely require specialized technical expertise in healthcare facility security infrastructure. The short timeline between the pre-solicitation notice and response deadline suggests the VA is moving quickly to secure these essential maintenance services.
36C24525Q0253 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5
2/4/25, 2:43 PM