Xerox Hardening

The State of Alabama Office of the Chief Procurement Officer is requesting quick quotes for Xerox Security Hardening Services, quantity 4 at $11,050.00 per unit, with quotes due September 25, 2026.

Suppliers must be registered in Alabama Buys and submit inquiries electronically through the Supplier Portal prior to the close date. The procurement carries a not-to-exceed total contract cost of $25,000 across a potential five-year term, renewable annually by written agreement of both parties. The stated requirement total of $44,200.00 exceeds this ceiling, indicating that award may be partial or subject to budget constraints.

Suppliers must comply with Alabama state procurement regulations, including registration requirements for foreign corporations and E-Verify enrollment verification for employers with in-state employees. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids and may request written proof of supplier qualifications, including manufacturer reseller authorization and certificates of insurance, after bid opening.

Price escalation requests may be considered during contract performance if material or labor costs increase through no fault of the supplier, provided justification and supporting documentation are submitted and any increases do not exceed five percent of the annual contract cost. All payments will be made electronically; suppliers must accept state-issued credit cards, P-cards, and EFT transfers at no additional cost to the State. Sales tax exemption and use tax compliance certifications are required.