Xerox Altalink C8045H Serial Number 8TB645763

The State of Alabama Office of the Chief Procurement Officer is soliciting Quick Quote responses for a Xerox Altalink C8045H multifunction device (Serial Number 8TB645763) with responses due September 18, 2026.

Responses must be submitted electronically through the Alabama Buys portal. All questions must be submitted online through the Supplier Portal. Suppliers must be registered in Alabama Buys and, if foreign entities, registered with the Alabama Secretary of State. Compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification, is required.

Any resulting contract carries a cost ceiling of $25,000 (including original agreement and any renewals combined) or a term of five years from the effective date, whichever occurs first. Contracts may be renewed annually by written agreement. The State of Alabama is exempt from sales tax and will furnish an exemption letter upon request.

The State reserves the right to conduct cost realism and price reasonableness analyses on all bids. Vendors must accept multiple forms of electronic payment at no additional cost to the State, including state-issued credit cards, P-cards, and EFT transfers. Price escalation requests may be considered if material, labor, or other contract component costs increase significantly through no fault of the supplier, provided justification and supporting documentation are furnished and increases do not exceed 5 percent of annual contract cost or corresponding industry-specific or Consumer Price Index increases during the same period. If the contract exceeds $25,000, a Disclosure Statement is required.