Wood Distribution Poles

Closed State & local contract opportunity Posted

Solicitation number
320-020926FD
State
North Carolina
Responses due

Opportunity facts

Opportunity details come from evp.nc.gov. Updated .

About this opportunity

The City of Rocky Mount, North Carolina is requesting quotes for CCA-treated southern pine distribution poles through Energy Resources Energy Warehouse, with bids due September 30, 2026 at 2:00 p.m., under RFQ 320-020926FD. A local-vendor preference applies: eligible local bidders may match the lowest responsive, responsible non-local bidder's price if within five percent or $25,000, whichever is less.

The scope covers approximately 724 poles in lengths from 30 feet through 85 feet across classes 1 through 7, all meeting ANSI wood-pole specifications with detailed requirements on sweep tolerance, crook-free construction, brand placement and content, and butt marking. All poles must be treated with CCA-Type C waterborne preservative per AWPA Standard P5-11 and T1-11 Section D or latest revision, with independent pre- and post-treatment inspection and hammer mark verification of compliance.

Vendors must submit firm, FOB-Destination pricing on two schedules: Schedule A for deliveries within 30 days and Schedule B for immediate shipments from inventory within 5 days. A bid bond equal to five percent of proposal value is required. Prices must remain firm for the entire contract term and any renewals.

Pre-qualification is mandatory: vendors must maintain appropriate licenses and insurance, operate a facility capable of stocking requirements, generate at least 50 percent of sales from the utility market, maintain authorized manufacturer representatives in the service area, provide 24/7 accessibility during emergencies, and furnish three utility references.

The contract term runs October 26, 2026 through September 30, 2027, with options to renew for two additional one-year periods at the city's discretion at the same price and terms. Contract award is anticipated October 26, 2026. Written questions are due September 22, 2026, with responses provided September 24, 2026. Quotes must remain valid for a minimum of 60 days from bid opening.

Opportunity text

CCA-TREATED SOUTHERN PINE DIST POLES 1. MATERIAL Specifications for southern yellow pine poles. All lengths and classes shall meet the requirements set forth in ANSI specifications and dimensions for wood poles 05.1, latest version except as amended by the following: 1.1 Paragraph 4.4.9 1.1.1 (a) The maximum sweep in one plane and one direction in any pole equal to or less than 70' shall not exceed 1 inch in 10 feet in length as measured by a straight line from the tip to the pole butt. 1.1.1 (b) The maximum sweep in one plane and one direction for poles greater than 70' shall not exceed 1 inch in 20 feet as measured by a straight line from the tip to the pole butt. 1.1.2 Sweep in two directions in the same plane (reverse sweep) shall be measured by a straight line connection the midpoint at the top and the midpoint at the ground line. The line shall lie entirely within the body of the pole and shall not at any intermediate point pass closer than 1 inch to its surface. 1.1.3 Sweep in two planes (double sweep) is prohibited. 1.2 All poles shall be free of short crooks. 1.3 The bottom of the brand shall be located on the face of the pole at a point 10 feet, plus or minus 1 inch, from the butt on all poles 50 feet and shorter, and 14 feet, plus or minus 1 inch, from the butt on all poles 55 feet and longer. 1.4 The supplier's code or trademark, year of manufacture, length and class of each pole shall be branded or hammer stamped in the butt. At the option of the supplier, and at no additional cost to the purchaser, a non-ferrous material tag embossed with the length and class may be affixed to the butt of each pole in addition to the information to be branded, labeled or hammer stamped. 2. PRESERVATIVE 2.1 All poles shall be treated with CCA-C oxide preservative. 2.2 CCA-Type C waterborne preservative used in the treatment of utility poles shall be of the oxide form as specified in AWPA Standard P5-11 and T1-11 Section D or latest revision. Unacceptable constituents are copper sulfate, sodium arsenate, or pyroarsenate, potassium or sodium dichromate, or other constituents that will form water-soluble electrolytes in utility poles. 3. TREATMENT 3.1 Poles will be treated in accordance with the requirements of the American Wood Protection Association standard C1, "All Timber Products-Preservative Treatment by Pressure Process, and T1-11 Section D, Preservative Treatment with Waterborne Preservatives", except as noted in the specification. 3.2 CONDITIONING 3.2.1 Poles should have a moisture content of 35% or less in the third inch from the surface of the pole. 3.2.2 Only kiln-drying are permitted. 3.2.3 Poles must be cool prior to treatment. 3.3 TREATMENT 3.3.1 A maximum pressure of 200 psi for unlimited duration is permitted. 3.3.2 A maximum fixation period of six hours by heating in steam or hot water at 220 degrees F is permitted in southern pine poles only. 3.4 RESULTS OF TREATMENT 3.4.1 Retention- poles to be treated to a minimum retention level of 0.60 pcf as determined by an assay of the 0.50" to 2.0"zone of wood from the poles surface. 3.4.2 Penetration-Poles shall be penetrated in accordance with A.W.P.A. Standard T1-11 Section D7A, 3.5" or 90%, whichever is less. 3.5 RETREATMENT Poles may be retreated, provided none of the limitations specified in A.W.P.A. Standard M1-11, section 6, paragraph 6-retreatment are exceeded. 4. FRAMING Shall meet RUS specifications. 5. INSPECTION All poles shall be inspected at the pole treating plant before and after preservative treatment by a qualified representative of an independent and accredited inspection firm which maintains an accredited analytical laboratory and field staff meeting the criteria in RUS for wood pole inspectors as approved by Rocky Mount Standards Team. 5.1 Each charge of poles shall have 100% of poles tested for penetration. Each accepted pole must bear in the top the independent inspection firm's hammer mark and ins

Files

File Type Posted
RFQ 320-020926FD WOOD DISTRIBUTION POLES.pdf PDF

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