Window Panel Cleaning Services

The Philadelphia Housing Authority (PHA) is seeking a qualified contractor to provide comprehensive window panel cleaning services for various high-rise and low-rise PHA and Philadelphia Authority for Public Maintenance and Compliance (PAPMC) buildings located in Philadelphia, Pennsylvania. The contract encompasses thorough exterior window washing and solar panel cleaning for 26 total locations, including three high-rise buildings and 23 low-rise/PAPMC facilities, with two service calls per year for window washing and one service call per year for solar panel cleaning. Potential contractors must demonstrate expertise in professional cleaning techniques, utilizing soft brushes, microfiber tools, and eco-friendly cleaning agents while adhering to OSHA standards and federal, state, and local regulations. The evaluation criteria will distribute 80 technical points across six categories: demonstrated understanding of requirements (20 points), technical approach (20 points), technical capabilities and management plan (20 points), successful past performance (10 points), commitment to MBE and WBE participation (5 points), and commitment to Section 3 participation (5 points). The solicitation was posted on January 16, 2026, with proposals due by February 27, 2026, and the contract term spanning five years, including two base periods and three optional extension periods.

The procurement includes significant set-aside and participation requirements, specifically mandating Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation goals of 10 percent each for the contract. Section 3 compliance is also critically important, with requirements that Section 3 workers comprise at least 25 percent of total labor hours, including a minimum of 5 percent performed by Targeted Section 3 workers from public or Section 8-assisted housing. Contractors unable to meet these quantitative benchmarks must demonstrate qualitative efforts such as contributing to a PHA Section 3 Fund, supporting apprenticeship programs, or providing work readiness support. While no specific incumbent vendor is mentioned, the contract includes provisions for potential price adjustments not exceeding three percent or the Consumer Price Index rate change in successive contract periods. Although the exact award value is not explicitly stated, the bid form suggests a comprehensive pricing structure that will be determined based on unit pricing per building and the number of service calls across the five-year contract period. Contractors must also maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Automobile Liability, with PHA named as an additional insured party.