Windermere Fields Complex - Completion of Field #4

The Town of Vernon, Connecticut is requesting sealed bids for completion of field #4 at the Windermere Fields Complex, located at 60 Windermere Avenue in Ellington, Connecticut, with bids due July 22, 2026 at 10:00 a.m. This is a prevailing wage project; MBEs, WBEs, and SBEs are encouraged to apply.

The scope encompasses site preparation, grading, removal and screening of existing topsoil, subgrade modification and compaction, placement of 10 inches of screened topsoil on the field of play, fertilization and seeding of all disturbed areas, installation of a drywell with silt protection, and establishment of a healthy stand of grass with first mowing completed by November 1, 2026. The field of play is 300 feet by 225 feet with associated margins for a total of 330 feet by 265 feet. Substantial completion of site preparation, grading, and seeding must occur by September 28, 2026. The contractor must maintain a 30-minute response time and work during authorized hours: Monday through Friday, 7:00 a.m. to 5:00 p.m., and Saturday, 7:00 a.m. to 1:00 p.m.

Bidders must submit bid security of at least 5% of the total bid amount as a bid bond, certified check, or treasurer's/cashier's check. All contractors must carry minimum insurance coverage: $1 million General Liability per occurrence, $2 million General Aggregate, $1 million Auto Liability Combined Single Limit, and $1 million Professional Liability, with the Town of Vernon named as Additional Insured. Retainage is held until the first scheduled mowing is completed and accepted.

Bidders must provide three current or former client references, list current employee counts, and describe their project management process. Questions are due July 8, 2026 at 3:30 p.m., with answers posted by July 15, 2026. Direct questions to Martin Sitler, Director of Parks and Recreation, at msitler@vernon-ct.gov. Submit sealed bids to John W. Kleinhans, Town Administrator, Memorial Building, 14 Park Place, Vernon, Connecticut 06066.