Williamson County Overhead Doors Preventative Maintenance, and Repair Services, as needed

Williamson County, Texas is requesting proposals for overhead doors preventative maintenance and repair services on an as-needed basis under RFP 26RFP55, with proposals due September 8, 2026 at 10:00 a.m. CST. The County may apply local preference provisions under Texas Local Government Code Section 271.905, allowing it to award to a local respondent whose proposal is within three percent of the lowest bid.

The scope covers inspection, maintenance, and repair services for overhead door systems (single, sliding, and swing doors), rolling doors, counter shutters, dock levelers, and electronic gates across County-owned facilities. Respondents are not required to provide all listed services or service all County facilities; the County intends to establish multiple contracts with a principal provider and backup provider(s).

The initial contract term runs October 1, 2026 through September 30, 2028, with four optional one-year renewal periods contingent on appropriation of funds and mutual agreement. Pricing will be determined by approved budget; contracts exceeding $100,000 require a 5% bid bond.

Evaluation is weighted as follows: proposal completeness (pass/fail), relevant experience and qualifications (35 points), references and compliance (15 points), pricing (30 points), and proposed methodology (20 points). The County reserves the right to award to a single contractor, multiple contractors, or reject all proposals.

A non-mandatory pre-bid conference is scheduled for August 27, 2026 at 9:00 a.m. at the Purchasing Department in Georgetown, Texas. Award announcement will follow Commissioners Court approval and will be posted on the County's website.