Willard Cemetery Grounds Keeping

The New York State Office of Mental Health (OMH) is seeking a contractor to provide comprehensive grounds keeping and lawn maintenance services for the Willard Cemetery, located in Willard, NY. This Invitation for Bid (IFB-25-003) requires a qualified vendor to perform specific maintenance tasks on approximately 2.5 acres, including 14 mowings per year, bi-annual brush hogging, six edging/trimming sessions, and seasonal spring and fall cleanups. The contractor must have been in business performing similar services for at least three years and will be responsible for providing all necessary equipment and maintaining proper documentation. A mandatory site visit is scheduled for April 10, 2025, at 10AM EST, with site visit registration required by April 3, 2025, and vendor questions due by April 17, 2025. Proposals are due on May 1, 2025, with an anticipated contract start date of the same day. The contract is structured for a four-year term from May 1, 2025, to October 31, 2029, with pricing fixed for the first year and potential Consumer Price Index-based adjustments in subsequent years, not to exceed 3% annually.

The procurement has zero percent set-aside goals for Minority and Women-Owned Business Enterprises (MWBE), Service-Disabled Veteran-Owned Businesses (SDVOB), and Disadvantaged Owned Businesses. Bidders must submit extensive documentation, including non-collusive bidding certification, vendor responsibility questionnaires, equal employment opportunity forms, and sexual harassment prevention certification. The contractor will be required to provide proof of workers' compensation insurance and comply with state procurement and lobbying guidelines. No specific budget range or contract value is explicitly stated in the available documents. The solicitation encourages the use of New York State businesses as subcontractors and suppliers, though no specific subcontracting requirements are mandated. No incumbent vendors are listed, and the contract does not specify any complex technological integration requirements. Bidders must demonstrate capability to perform grounds maintenance services while adhering to facility-specific guidelines, including maintaining confidentiality and following safety protocols.