IFB-25-003.pdf

This is an Invitation for Bid (IFB) No. IFB-25-003 issued by the New York State Office of Mental Health (OMH) for Willard Cemetery Grounds Keeping services. The solicitation requires a contractor to provide comprehensive grounds maintenance for the Willard Cemetery, including regular mowing (14 times per year), bi-annual mow/brush hog (2 times), edging/trimming (6 times), and seasonal cleanup services (spring and fall cleanup, once each). A mandatory site visit is scheduled for April 10, 2025, at 10AM EST at the Willard Cemetery in New York. Potential bidders must submit site visit registration by April 3, 2025, and questions must be submitted by April 17, 2025. The proposal submission is due on May 1, 2025, with an anticipated contract start date of May 1, 2025.

The contract is structured for a four-year term with fixed pricing for the first year and potential price adjustments for years two through four based on the Consumer Price Index, limited to a maximum of 3% annually. The bid requires extensive documentation, including non-collusive bidding certification, vendor responsibility questionnaires, equal employment opportunity forms, and sexual harassment prevention certification. The solicitation emphasizes encouraging the use of New York State businesses as subcontractors and suppliers, with zero percent set-aside goals for Minority and Women-Owned Business Enterprises (MWBE). Bidders must provide proof of workers' compensation insurance, have been in business performing similar services for at least three years, and comply with various state procurement and lobbying guidelines.