Well Installation and Well Abandonment (WIIN24-02_W&WA)

Bedford County, Virginia is soliciting bids for Well Installation and Well Abandonment services under project designation WIIN24-02_W&WA, with proposals due by May 21, 2026. The Virginia Department of Health and Bedford County Health Department are administering this procurement, which involves constructing a new private water well and abandoning an existing well at 2061 Walnut Hollow Road, Lynchburg, VA 24503. The scope of work includes well construction to Virginia Private Well Regulations and Class III(B) specifications, tree removal and site clearing, installation of well pump and plumbing by licensed subcontractors, well disinfection and testing, abandonment of the existing well per permit requirements, erosion and sediment control, and all associated permitting and inspections. Bidders must submit detailed cost breakdowns based on an estimated 150-foot well depth with additional per-foot rates for depths exceeding 150 feet, and pricing shall be based on actual costs incurred with vendors invoiced only for work as verified on the GW-2 form and VDH Record of Inspection. All bidders must comply with Virginia Department of Professional and Occupational Regulations requirements, maintain Water Well System Contractor Certification, provide proof of insurance, and may arrange optional pre-bid site visits by contacting VDH Project Manager Angelica Cipara. Project start and end dates must be provided two weeks prior to work commencement or within four weeks of Purchase Order issuance, and selected bidders must sign and return the Notice to Proceed form within three business days of award notification.

Set-aside preferences are available for disadvantaged small businesses certified by the Virginia Department of Small Business and Supplier Diversity, with DSBSD-certified micro businesses receiving preference on contracts up to $10,000 and DSBSD-certified small businesses receiving preference on contracts up to $100,000, provided bid prices are determined fair and reasonable by the agency. No incumbent vendors or current contractors are identified in the solicitation materials. The project is funded through American Rescue Plan Act allocations, and all contractors must comply with ARPA funding requirements including quarterly reporting with water and sewer projects documenting permit information and construction timelines. Award will be made on a lowest responsive and responsible bidder basis, with the Commonwealth reserving the right to reject any and all bids in whole or in part. Contract performance is subject to comprehensive General Terms and Conditions and Construction Terms and Conditions establishing Virginia procurement standards, including requirements for workers' compensation and liability insurance for contracts exceeding $10,000, drug-free workplace certification, and a one-year warranty against defects in material and workmanship. Specific budget or award value ranges are not disclosed in the solicitation materials.