Welder Generators

This Request for Bid (RFB 605 21000000665) was issued by the Commonwealth of Kentucky, Department of Transportation Cabinet (KYTC), Division of Purchases on behalf of the Division of Equipment, with the procurement jurisdiction being Elliott County. The solicitation seeks new, first-class condition welder generators with specific line items including two units of 185 AMP stick and TIG welder generators (Miller Blue Star 185 DX or approved equal), four units of 260 AMP stick and TIG welder generators (Miller Bobcat 260 or approved equal), one unit of 325 AMP stick, MIG, and TIG welder generator (Miller Trailblazer 325 EFI or approved equal), and one optional 25-foot battery charger/jump cable. All equipment must be pre-serviced to manufacturer specifications and fully warranted against defects for at least three years or the manufacturer's current warranty, whichever is longer. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with the vendor responsible for all freight charges. Award will be based on best value using a ranking approach with price weighted at 95 points and delivery time weighted at 5 points, with the bidder offering the lowest price receiving maximum points and subsequent bidders scored proportionally. Critical deadlines include written questions due by May 12, 2021, at 4:00 PM, Commonwealth responses posted by May 14, 2021, at 4:00 PM, and bid closing on May 24, 2021, at 1:30 PM Eastern Time, with a tentative award date of June 11, 2021. Delivery time must be stated specifically in calendar days, and vague terms such as "as required" or "as soon as possible" will result in non-responsive bids. A one percent per day deduction from invoices applies for late deliveries unless delays result from Commonwealth actions, third-party acts, or events beyond vendor control.

Reciprocal preference for Kentucky resident bidders and preferences for qualified bidders or the Department of Corrections Division of Prison Industries apply per KRS 45A.490-494 and 200 KAR 5:410. Vendors must be registered in the Commonwealth eProcurement System prior to bid submission, with 24 to 48 hours required for registration, and all bids must be submitted electronically through the Kentucky Vendor Self Service e-Procurement system; emailed and hard copies will not be accepted. Bidders must affirm compliance with Kentucky campaign finance laws, proper disclosure of subcontractor information, current registration with the Kentucky Department of Revenue for sales and use tax collection, non-delinquency on state taxes and fees, and non-participation in boycotts of jurisdictions with which Kentucky maintains open trade as outlined in the required Annual Affidavit. The resulting master agreement will be effective from award through May 31, 2022, with four optional one-year renewal periods available with mutual written approval and potential renegotiation of terms. No incumbent vendor or budget range information is provided in the solicitation documents; however, the contract will serve the KYTC Division of Equipment with the objective of procuring equipment necessary for operational needs.