Webkit Calendar FY2027

The Ohio Public Library Information Network (OPLIN) is issuing a Request for Proposal (RFP) to procure a hosted or integrated Online Event Calendar System designed to enhance library program discovery and integrate seamlessly with existing website infrastructures serving over 120 library organizations across Ohio. The procurement seeks a robust, user-friendly calendar platform capable of supporting 60 to 100 library systems with 1 to 8 buildings each, with deliverables including a mobile-responsive public interface supporting list, grid, and monthly calendar views; multi-tenant architecture with tiered user privileges for distinct library organizations; patron registration and event management functionality with waitlist capabilities and automated reminders; staff dashboards for event creation and attendance reporting; RSS feed functionality; custom CSS branding integration with Drupal-based websites; WCAG 2.1 Level AA accessibility compliance; and built-in analytics for event popularity, registration trends, and utilization reporting. The system must include technical support with specified availability hours, comprehensive training resources, and a clear implementation timeline from contract execution to system go-live. Optional features include integrated room booking modules allowing patrons to reserve study rooms and community spaces, and patron authentication integration with Integrated Library System platforms such as Polaris, Sierra, or Koha. Proposals must be submitted through OhioBuys by the February 6, 2026 deadline and should include company profile information, product demonstrations, implementation timelines, and detailed technical support descriptions.

The RFP does not specify set-aside designations or restrictions limiting eligible respondents to particular enterprise categories, and no incumbent vendor information or current contractor details are disclosed in the procurement documents. Vendors must provide comprehensive pricing structures including annual subscription fees, one-time implementation costs, and any tiered pricing based on usage, with separate pricing preferred for optional modules such as room booking functionality to allow clear delineation between base pricing and add-on features. The system must integrate with existing Drupal-based websites currently hosting OPLIN member library sites, representing established infrastructure that requires seamless compatibility. The procurement documents do not specify an award value or budget range; however, the scope encompassing 60 to 100 library systems with multi-building networks suggests a substantial multi-year contractual commitment. No specific award date, contract term duration, or renewal options are provided in the available documentation.