WCB Renewal of Encoder Pro by Optum

The New York State Workers' Compensation Board is soliciting an open market quote for renewal of Encoder Pro licensing by Optum, with quotes due June 22, 2026 at 4:00 p.m. EST. No set-asides or contracting goals apply; SDVOB, MBE, WBE, and DBE goals are all 0.00%.

The scope covers 37 user licenses and 1 administrator account for a coverage term of July 31, 2026 through July 30, 2027. Quoted fees must encompass all licensing costs. Vendors must complete lobby law forms compliant with New York State Finance Law Sections 139-j and 139-k and execute Appendix A (Standard Clauses for NYS Contracts) as conditions of contract award. Pricing must be quoted on a net basis, including all applicable taxes and transportation charges.

The incumbent provider is Optum, PO Box 88050, Chicago, IL 60680-1050. Quotes should be submitted to WCBcontracts@wcb.ny.gov. Glenn Warnock, Contract Management Specialist 1 in the WCB's Financial Administration division at the Schenectady office, is the primary contact.

Standard contract administration terms include delivery within thirty calendar days of purchase order receipt, manufacturer's standard warranty or sixty days whichever is longer, and payment within thirty days of proper invoice receipt. Contractors must comply with New York State ethics requirements and prevailing wage provisions where applicable. The State reserves the right to terminate for cause, convenience, or non-compliance with applicable statutes.