Watermain Materials Purchase Contract

The Erie County Water Authority is seeking sealed bids for a Watermain Materials Purchase Contract (Project No. 202600002) to procure various waterline parts and materials necessary for repairing existing waterlines. The procurement will cover a one-year contract term from March 1, 2026, through February 28, 2027, with potential for two additional one-year extensions, subject to Board of Commissioners' approval. Bidders must submit their proposals by 10:00 a.m. Eastern Prevailing Time on December 2, 2025, at the Service Center Front Desk located at 3030 Union Road, Cheektowaga, New York. Each bid must include a certified check or bid bond representing five percent of the bid amount. Interested parties can obtain Project Manuals and accompanying USB flash drives starting November 4, 2025, either in person, by mail, or by calling 716-684-1510 during business hours. Technical questions must be submitted in writing to Michael E. Stoklosa, Senior Engineer Assistant, via phone at 716-685-8525 or email at mstoklosa@ecwa.org. The Water Authority reserves the right to reject any bids and select the proposal deemed most advantageous to the organization.

The contract opportunity does not specify a Service-Disabled Veteran-Owned Set Aside, and no specific restrictions on bidder qualifications are mentioned. Seven business entities have previously been awarded similar procurement contracts, including K & S Contractor Supply, Inc., Core and Main, Everett J. Prescott Inc., T. Mina Supply Inc., Ti-Sales, Inc., Ferguson Waterworks, and TPG Pressure, Inc. These vendors likely represent the current market landscape for waterline materials procurement. While specific budget ranges are not explicitly stated, the requirement for a 5% bid bond suggests the contract has meaningful financial scope. The procurement covers all New York State counties, indicating a potentially broad geographic implementation. Public observation of the bid opening is permitted, though subject to potential restrictions during emergency declarations, which underscores the flexibility built into the procurement process.