Water Level Equipment

The Oklahoma Water Resources Board (OWRB), through the Office of Management and Enterprise Services (OMES) Central Purchasing Division, is seeking to procure water level recording equipment for its groundwater monitoring network. The procurement specifically requires a minimum of twenty-four In-Situ Level Troll 400 data loggers, five In-Situ Level Troll 500 data loggers, and fifteen Aqua Troll 200 data loggers, along with compatible cables and connectors. The equipment must integrate seamlessly with existing infrastructure and telemetry systems without requiring new software or substantial procedural changes. Evaluation will be conducted on a lowest and best basis, considering price, ability to supply products, and product acceptability. Key procurement dates include the last day to submit questions on 04/01/2025, with bid responses due by 3:00 p.m. on 04/15/2025. The initial contract term is one year, with four potential one-year renewals, and the contract may be designated as a statewide contract. Deliveries are expected within 30 days of OWRB's request, with potential batch deliveries throughout fiscal years 2025-2027.

The solicitation appears open to all qualified vendors, with provisions encouraging participation from diverse business types. The state demonstrates interest in supporting service-disabled veteran-owned businesses and minority-owned enterprises, as evidenced by specific certification requirements on the OMESFormCP076. Bidders must be registered with the Oklahoma Secretary of State, provide proof of workers' compensation insurance, and comply with various state and federal regulations. The procurement allows for potential price increases up to 20% for fiscal years 2026-2027, though OWRB reserves the right to cancel purchases if increases are deemed excessive. While no specific budget range is explicitly stated, the comprehensive equipment list suggests a significant investment in water monitoring technology. Vendors must provide a minimum two-year warranty for most items and three years for recorder units, with all travel expenses and shipping costs to be included in the total bid price. Federal funds will be utilized for this purchase, triggering additional compliance requirements outlined in the Federal Funding Terms attachment.