Water Cooler Rental, Water & Supplies

The State of Alabama Office of the Chief Procurement Officer is soliciting proposals for water cooler rental, water, and supplies under a second-round Quick Quote, with responses due October 5, 2026.

This is a clarification round on an existing solicitation (Proposal 1). Suppliers must register in Alabama Buys and submit responses electronically through that platform. The contract carries a not-to-exceed total of $25,000 over the contract duration, with annual renewal possible by written agreement up to a five-year term from the effective date. Price escalation requests are permitted if material, labor, or other contract components increase, provided increases do not exceed the greater of industry-specific price index growth or Consumer Price Index growth during the same period and do not exceed 5 percent of annual contract cost.

The State of Alabama is exempt from sales tax. Suppliers must certify compliance with Alabama sales and use tax registration and collection requirements and verify E-Verify enrollment if employing workers in Alabama. A Disclosure Statement is required for contracts exceeding $25,000; this contract does not exceed that threshold.

The State maintains sovereign immunity and does not indemnify suppliers. The State reserves the right to cancel for convenience with reasonable notice or due to non-appropriation of funds. Disputes are resolved through negotiation or non-binding alternative dispute resolution in Montgomery, Alabama.