Water and Cooler Rental 2027

The State of Alabama Office of the Chief Procurement Officer is requesting quotes for water and cooler rental services under a Quick Quote solicitation with responses due September 29, 2026.

Suppliers must register in Alabama Buys and submit electronic responses through the platform. All inquiries must be submitted online through the Supplier Portal. By submitting a quote, suppliers certify compliance with all terms and conditions, acknowledge receipt of the solicitation and amendments, and affirm they have not engaged in collusion or been barred from bidding.

The contract carries a total not-to-exceed cost of $25,000 and may be renewed annually by written agreement of both parties for up to five years from the effective date, provided the total contract cost does not exceed $25,000 across all renewals. Price escalation requests may be considered if material or labor costs significantly increase, provided justification is documented and any increases do not exceed five percent of annual contract cost or industry-specific price indices.

Suppliers must comply with E-Verify requirements if they employ workers within the state, with documentation due within five calendar days of notification. Foreign corporations must register with the Alabama Secretary of State and certify compliance with sales tax collection and remittance requirements under Act No. 2006-557. The State of Alabama is exempt from sales tax.

The contract is governed by Alabama law with sole venue in Montgomery, Alabama, and is subject to Division 4 of the Department of Finance Administrative Code (Chapters 355-4-1 through 355-4-6), effective October 1, 2022. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids and may cancel contracts for convenience with reasonable notice.